AC Administrative Officer for management support in education at the Institute of Public Health

Application deadline Nov. 11, 23:59 CET

Expected start Jan. 1

• Institute for Public Health - Secretariat, Institute for Public Health Bartholins Allé 2 8000 Aarhus C
• Full-time position ID: 171122

Apply for the position

Institute for Public Health at the Faculty of Health Sciences -- Aarhus University, seeks an AC administrative officer for a central role in the institute's secretariat. The position includes management support with a particular focus on education and educational development. Part of the tasks will be linked to the institute's educational activities in Sund+ huset in Herning. This is a permanent position with commencement on 1 January 2027 or as soon as possible thereafter.

As an AC administrative officer at the Institute for Public Health you will be part of a research-intensive institute. We work with a clear focus on creating new knowledge and developing solutions that are important for public health. Our research includes both basic and applied research, and we share the ambition to create knowledge and better health for everyone.

We place emphasis on thoroughness and quality in all aspects of our activities and on conducting innovative research that is translated into high-quality teaching. Our teaching includes public health science, sports science, health science, nursing science, related methodological disciplines and medicine.

With respect for the scientific disciplines, we prioritize interdisciplinary collaboration that strengthens research, education and innovation. And we work in a shared commitment to create a healthy and inclusive workplace characterized by open dialogue, mutual respect and an informal tone. We believe that wellbeing and academic excellence are prerequisites for each other, and that both are crucial for our long-term success. You can read more about the institute here and about the faculty here.

Your tasks

Your primary tasks relate to the institute's education area, where you will have a specific assignment to support development and practical implementation of teaching in General Medicine based in Sund+ huset in Herning. Based in the institute secretariat in Aarhus, you will be a coordinating link between activities in Aarhus and in Herning, and you should expect to be present weekly at Sund+ huset in Herning. Your tasks will include both development and operational tasks.

You will become part of a professionally strong administrative environment, where you work closely with the institute's leadership, staff and other administrative colleagues – including partners and colleagues in the Administration Center at the Faculty of Health Sciences.

We emphasize that you can create progress and quality in daily tasks, that you are proactive, and have a firm eye for translating decisions into action through execution and follow-up. In addition to HR- and finance-related tasks, you are expected to contribute to the general secretarial support of the institute's leadership and scientific staff.

Your main tasks

• Educational organization including collecting and analyzing relevant information
• Concrete support of the institute's teaching activities at management and education levels including ensuring stable operation through relevant system support in e.g. Brightspace and Excelsior
• Coordinate teaching activities across locations Aarhus University, Sund+ House in Herning and Gødstrup Hospital
• Administrative tasks in connection with stays in general practice in the Medicine education's 7th semester
• Contribute to developing and streamlining administrative workflows in collaboration with institute colleagues and Health Administration Center.

You create an overview, and have a good eye for the details that create quality in task execution and practical feasibility of research-based teaching. Common to the tasks is that you must be able to work in a structured way, execute and follow up, and do this in close collaboration with colleagues in the secretariat and the institute's scientific staff. The exact task portfolio can be adjusted to some extent to your competencies and experience. You report to the secretariat head at the Institute for Public Health.

Your competences

We imagine that you have a relevant academic education, for example MSc in Public Administration/Political Science, MSc in Economics, MSc in Management, or similar. You have experience with management support of strategic initiatives and can translate strategic goals into concrete actions and processes. In addition, you possess strong analytical competences and a good organizational understanding as well as good written and oral communication skills in both Danish and English.

Experience with secretariat services and meeting preparation is an advantage, just as experience from public administration, preferably within the education or health sector, would be a strength.

As a person you work in a structured and responsible manner and have a natural ability to create an overview, even when tasks are varied. You take initiative, work independently and are solution-oriented in your approach to tasks. At the same time you are a strong collaborator who can build good relationships across organizational levels and professional environments. You are flexible and thrive with a workday that includes both new challenges and recurring operational tasks. Finally, you have an interest in and desire to work in a dynamic research and education environment.

Questions about the position

If you have questions about the position, you are welcome to contact the institute secretariat manager Annette Bachmann at tel.: +45 2498 8585 or institute director Michael Baggesen Klitgaard at tel.: 4022 7649

The workplace is the Institute for Public Health, Bartholins Allé 2, 8000 Aarhus C, Denmark and SUND + in Herning, Overgade 6, 7400 Herning.

Employment terms

Salary and terms of employment follow the collective agreement for academics in the state. You are employed as a policy officer at the base salary grade 4-8. For the right candidate there may be an opportunity for placement as a senior consultant with pay according to the collective agreement's Appendix 4.

Application

Your application must include the following

• Application
• Curriculum Vitae
• Indication of education (copies of relevant examination certificates)
• References/recommendations can be uploaded separately in the e-recruitment system

We refer to the faculty's Guidelines for Applicants.

Aarhus University will be an attractive and inspiring workplace for all and wishes for a culture where everyone can develop and grow. We regard gender equality and diversity as a resource and therefore encourage all interested to apply.

Applications must be submitted via Aarhus University's recruitment system, which can be accessed under the job advertisement on Aarhus University's website.

Questions about the position ?

Annette Bachmann Secretariat Manager, Institute for Public Health - Secretariat, Institute for Public Health +4524988585 e-mail

Questions about application and process ?

Administration Center Health - Health HR +4520874354 e-mail

Apply for the position Application deadline: Wednesday, Nov. 11, 2026 at 23:59 CET