AC Administrative Officer for management support within education at the Institute of Public Health

Institute for Public Health at the Faculty of Health Sciences -- Aarhus University, seeks an AC-fuldmægtig for a central role in the institute's secretariat. The position includes management support with a particular focus on education and education development. Part of the tasks will be tied to the institute's educational activities in the Sund+ house in Herning. It is a permanent position with start on 1 January 2027 or as soon as possible thereafter.

As AC-fuldmægtig at the Institute for Public Health you will be part of a research-intensive institute. We work with a focus on generating new knowledge and developing solutions that are meaningful for public health. Our research includes both basic and applied research, and we share a common ambition to create knowledge and better health for all. We place emphasis on thoroughness and quality in all aspects of our activities and on pursuing innovative research that is translated into high-quality teaching.

Our teaching includes public health science, sports science, health science, nursing science, related methodological disciplines and medicine.

With respect for the scientific disciplines, we prioritize interdisciplinary collaboration that strengthens research, education and innovation. And we work in a shared commitment to create a healthy and inclusive workplace characterized by open dialogue, mutual respect and an informal tone. We believe that well-being and academic excellence are prerequisites for each other, and that both are essential for long-term success. You can read more about the institute here and about the faculty here.

Your tasks

Your primary tasks relate to the institute's education area, where you will have a special assignment to support development and practical implementation of teaching in General Medicine (Almen Medicin) based in the Sund+ house in Herning. Based in the institute secretariat in Aarhus, you are a coordinating link between activities in Aarhus and in Herning, and you should expect to be physically present weekly at the Sund+ house in Herning. Your tasks will include both development and operations tasks.

You will be part of a professionally strong administrative environment, where you work closely with the institute's leadership, staff and other administrative colleagues – including partners and colleagues in the Administration Center at the Faculty of Health Sciences.

We emphasise that you can create progress and quality in the daily tasks, that you are proactive, and have a secure eye for translating decisions into action through execution and follow-up. In addition to HR- and finance-related tasks, you are expected to contribute to the general secretarial support of the institute's leadership and scientific staff.

Your main tasks

• Education organization including collecting and analyzing relevant information
• Concrete support of the institute's teaching activities at management and educational level including ensuring stable operation through relevant system support such as Brightspace and Excelsior
• Coordinate teaching activities across locations Aarhus University, Sund+ House in Herning and Gødstrup Hospital
• Administrative tasks related to placements in general practice during the 7th semester of the medical education
• Contribute to developing and streamlining administrative workflows in collaboration with the institute's colleagues and the Health Administration Center.

You create an overview, and have a good eye for the details that create quality in task execution and the practical feasibility of research-based teaching. Common to the tasks is that you can work structured, execute and follow up and do this in close collaboration with colleagues in the secretariat as well as the institute's scientific staff. The precise task portfolio can to some extent be adapted to your competences and experience. You report to the head of the secretariat at the Institute for Public Health.

Your competences

We imagine that you have a relevant academic education, for example Cand.scient.pol., Cand.oecon., Cand.merc. or similar. You have experience with management support of strategic initiatives and are able to translate strategic goals into concrete actions and processes. In addition you possess strong analytical competences and a good organizational understanding as well as good written and oral communication skills in both Danish and English.

Experience with secretariat support and meeting preparation is an advantage, just as experience from public administration, preferably within the education or health sector, will be a strength.

As a person you work in a structured and responsible manner and have a natural ability to create an overview, even when tasks are varied. You take initiative, work independently and are solution-oriented in your approach to tasks. At the same time you are a strong collaborator, able to build good relations across organizational levels and professional environments. You are flexible and thrive with a workday that includes both new challenges and recurring operational tasks. Finally you have an interest in and desire to work in a dynamic research and education environment.

Questions about the position

If you have questions about the position, you are welcome to contact the institute secretariat manager Annette Bachmann at tel.: +45 2498 8585 or the institute director Michael Baggesen Klitgaard at tel.: 4022 7649

The place of work is the Institute for Public Health, Bartholins Allé 2, 8000 Aarhus C, Denmark and SUND + in Herning, Overgade 6, 7400 Herning.

Employment basis

Salary and employment terms follow the agreement for academics in the state . You are employed as an administrative officer at base salary steps 4-8. For the right candidate there may be an opportunity for placement as a special consultant with pay according to the agreement's Annex 4.

Application

Your application must include the following

• Application
• Curriculum Vitae
• Indication of education (copies of relevant examination certificates)
• References/recommendations can be uploaded separately in the e-recruitment system

We refer to the faculty's Guide for applicants .

Aarhus University will be an attractive and inspiring workplace for all and wishes a culture where each individual can develop and grow. We see gender equality and diversity as a resource and therefore encourage all interested to apply.

Applications are to be submitted via Aarhus University’s recruitment system, which can be accessed under the job advertisement on Aarhus University’s website.

About Aarhus University

Aarhus University is a academically broad and research-intensive university with high quality in education and research, and a strong commitment to societal development nationally and globally. The university offers an inspiring educational and research environment for 37,500 students and 9,000 staff with an annual turnover of DKK 8.9 billion. Read more at www.au.dk