Administrative employee for operations, development and process management

Are you motivated by ensuring efficient workflows and supporting internal processes? Are you proactive, solution-oriented and approachable? Do you thrive with a combination of administrative and project-oriented tasks and with many contact points in daily life? Then you may be the new colleague we are seeking.

At Copenhagen Professional College (KP), we are looking for an administrative staff member for the secretariat in the Institute for Lifelong Learning.

The institute delivers practice-oriented and research-based continuing and further education in a dynamic education landscape characterized by a forthcoming education reform. The secretariat contributes to stable and efficient operations and supports the daily work for the institute's leaders and staff, so they can focus on their core tasks.

You will, together with two administrative colleagues, play a central role in the daily support of the institute's leaders and staff. We operate in a partner structure where you – in addition to cross-cutting tasks – function as the primary administrative support for 3-4 departments with both fixed and ad hoc tasks. You will also have a broad contact surface across KP and a close collaboration with the secretariat colleagues and the institute's management.

About the job

The position consists of both daily administrative tasks and more process- and project-oriented tasks and contains good opportunities to continuously develop your own competencies within the administrative field.

Your main tasks will be to

• Handle administrative tasks in connection with recruitment and introduction of new employees, including planning of employment processes, meeting scheduling, invitation of candidates to interviews, and contributing, from a planning and practical perspective, to the onboarding of new employees
• Plan and follow up on meetings for the institute's management – including maintaining meeting overviews and the annual calendar, managing calendar coordination, room booking, catering and preparing minutes
• Handle purchases, invoices, travel reimbursements and electronic journaling and help ensure correct expense and time registration and accounting
• Be responsible for practical and logistical planning of internal and external events and arrangements, e.g., professional seminars and graduations
• Organize and manage processes for implementing changes in procedures, workflows and new administrative systems and prepare easily accessible guides and process descriptions
• Support cross-cutting processes in the institute in collaboration with the institute's leaders and staff as well as relevant units at KP in areas such as operations, IT, HR and study service
• Address other ad hoc tasks

About you

Education and experience

We imagine that you

• Have a relevant administrative education, e.g., an office education or a professional bachelor in public administration, combined with a couple of years of experience after completing your education
• Have experience with administrative and financial support as well as planning and driving administrative processes
• Are interested in meeting and process planning, including follow-up and creation of timelines, annual calendars, overviews, etc.
• Have experience from similar work in a large, complex organization and knowledge of relevant rules and procedures within public administration/the education sector
• Are an experienced user of Microsoft Office, including Excel, and quickly adapt to new IT systems and administrative workflows and preferably have knowledge of administrative IT systems used in the state, e.g., RejsUd, IndFak/SDI, mTIME and ESDH

Personal competencies

We emphasize that you

• Are approachable, solution-focused and have good communication and collaboration skills
• Are proactive in seeking and finding relevant information, creating overview and translating it into well-functioning processes and workflows
• Work in a structured and systematic way with a sense of quality and detail
• Take responsibility independently, proactively follow up on errors and issues, and bring tasks to a successful conclusion
• Thrive with broad contact surfaces and can continuously prioritize in a busy and changing everyday life with many parallel tasks and natural interruptions

We offer

• A professional community with skilled and engaged colleagues who keep the mood high – even when things are busy
• Strong social and professional communities, good opportunities for sparring and collaboration, and a good working environment
• Work with a high degree of influence and flexibility, including the possibility of remote work
• An workplace in historic buildings with a canteen, fruit program, good parking facilities and an active staff association

Your workplace

The Institute for Lifelong Learning has about 250 employees and is responsible for KP’s Continuing Education, the Center for Education Materials, the National Center for Vocational Pedagogy and the Secretariat for Playful Learning.

As a member of the secretariat you will be part of a work community of 14 colleagues who handle general leadership support, administrative and financial support, and quality assurance tasks.

You report to the head of the secretariat.

Salary and terms of employment

You will be employed as an administrative staff member starting January 1, 2027. The working hours are 37 hours per week.

Employment is made under the HK/State Organization Agreement. There will be opportunities to negotiate qualification supplements.

The secretariat staff primarily work at Tagensvej 18, 2200 Copenhagen N, but participate in meetings and other activities at other KP campuses.

Would you like to know more?

At Copenhagen Professional College we educate students for meaningful working lives, where they meet other people and make a concrete difference for them. We see it as our finest task and our strategic vision to educate professionals who succeed in and with practice together with our external world.

Read more about Copenhagen Professional College and our strategy at www.kp.dk and about KP as an employer on our careers page .

For further information about the position, you are welcome to contact the Secretariat Manager Katrine Riisgaard Pedersen at tel.: +4521319951, but not in weeks 41 and 42, when the email [email protected] can be used.

Interested?

Submit your application and CV via the apply button no later than 25-10-2026.

We expect to hold interviews in weeks 46 and 47.

Copenhagen Professional College does not look at gender, age, ethnicity or the like, but only at competence and talent. We try to minimize bias in the recruitment process and therefore encourage you to refrain from attaching a profile picture in your CV/application.

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Copenhagen Professional College, with more than 20,000 students and about 1,800 staff, is one of the largest higher education institutions in Denmark.

At Copenhagen Professional College we educate pedagogues, nurses, teachers, social workers, physiotherapists, midwives and many more.

Together with our partners, we will set new standards for professional education, research, development and continuing education in the fields of school and pedagogy, health and welfare, leadership and administration.