Administrative employee at Hedensted Libraries

Do you want to be our administrative staff member who makes the daily life behind the library run?

At the library there are books, people, events and plenty of life. But behind it all there are also rosters, invoices, accounting, purchasing, and many other practical things that need to be in place. This is where you come in. We are seeking a part-time administrative colleague who enjoys creating overview and who wants to help both management and colleagues to make everyday life run smoothly.

About the job and the tasks

You will become part of our administration, where you among other things will help keep track of finances, bookkeeping, fees, shift schedules, light HR administration, purchasing, various administrative systems and practical tasks.

There will be fixed tasks you will get to know well, but also small and large things that arise along the way. You will among other things work with:

Finances

• Bookkeeping in KMD Opus.
• Outgoing and incoming payments to a small extent.
• Creation of replacements, etc.

HR administration

• Overview of flex, sick leave and return-to-work.
• Help with onboarding new employees.
• Administration and overview of our IT equipment, keys, purchase cards, etc.
• Overview of contracts and collaboration agreements, in cooperation with management.

Planning

• Daily changes in shift schedules due to illness, etc.
• Support the planning of shift schedules in collaboration with management.

Practical tasks and daily operations

• Purchasing of various office supplies, paper, toilet articles, etc.
• Overview of our depots.
• Order and overview in our depots and warehouse, including monitoring consumption and ensuring that the necessary items are ordered and put in place.
• Maintenance of the coffee machine and light cleaning.

Our expectations of you

We imagine that you may have an HR background or experience with administrative work, but it is not your title or education that is most important to us. The most important thing is that you can solve the tasks and thrive with both the concentrated administrative tasks and the smaller practical tasks that arise during a workday. You work independently and in a structured way, but you are also a colleague who is happy to help others.

We imagine that you are the type who likes to finish a task, check it off and know that things are in order. You have a flair for numbers, IT and administration. Experience with bookkeeping and finance as well as:

• Experience with KMD OPUS or a similar financial system.
• Familiar with Excel and the Office suite.
• Have a sense for systematic work and deadlines.
• Can keep an overview when it gets busy.
• Want to work with both finance, administration and practical tasks.

You do not need to know all our systems beforehand. You will learn them. We are not looking for someone who can do everything. We are looking for someone who wants to make things work.

Why you should choose us

With us you become part of a library with many different professional backgrounds and tasks. We work together to create good experiences for citizens, and we depend on everyone contributing to make everyday life function. As an administrative colleague you get a role where you can make a concrete difference for your colleagues and for the whole organization.

When the shift schedule is fixed, the invoice is posted, the contract is in place, and what is missing on the shelves in the staff room has been ordered, you have helped to make the library's operations function.

Salary and terms of employment

Salary and employment according to the applicable collective agreement, with the possibility to negotiate qualification and pay grade.

The position is 20 hours per week with work primarily on weekdays, generally between 8:00 and 12:00. We are open to dialogue about arranging the working hours and also welcome applicants who are assigned to flexible jobs. The work will as a rule take place in Hedensted, but there may also be tasks around the municipality. Therefore, it is a requirement that you have a category B driving license and have the possibility to use your own car.

Have questions

If you have questions about the position, you are welcome to contact coordinator and deputy Helle Ohrt at email [email protected] .

Application

Your application with relevant attachments must be sent no later than 19 October 2026.

We will hold interviews on 26 October 2026.

About us

The libraries in Hedensted are in an exciting development. We are revising our strategy, working towards a new Cultural House in the town of Hedensted, and at the same time strengthening our offerings throughout the municipality.

You will have the opportunity to take on responsibility quickly, put your professional imprint on and help turn ideas into reality. You will become part of a work community with room for curiosity, development and new ideas.

We prioritise professional sparring, collaboration and good opportunities to develop your skills and your network. In short: You will have the opportunity to both make a difference today and to help create tomorrow's library and cultural house.