Administrative and Financial Coordinator - Danish Data Science Academy

As the anchor for finance and administration, you contribute to Danish Data Science Academy (DDSA) creating growth for people through knowledge sharing and talent development.

Do you thrive in a small organization with responsibility for your own area – and with a desire to play an active role in the community?

We are seeking an administrative and financial coordinator who creates an overview, gets the processes to hang together and ensures that both finance and administration function in daily operations. You are motivated by accurate accounting, have a technical flair, and see opportunities in AI. With engagement and an overview you connect colleagues and our professional network.

If this sounds like you, we would love to hear from you.

The job as coordinator at DDSA

As an administrative and financial coordinator, your main tasks will be

• Administration of grants and travel reimbursements, including correspondence with grant recipients
• Accounting and reporting to foundations
• System administrator on digital platforms
• Assistance with meeting minutes and administrative tasks in the secretariat

You will work closely with the director on finances, and join a professional community with colleagues who organize events and conferences, run a mentor program and set the framework for our grants. As the anchor for finance and administration you help deliver our tasks. In addition, DDSA has a large network of professional stakeholders in data science with whom you will have written dialogue, and meet at our annual DDSA events.

Professional competencies and personal profile

We envision that you

• Have solid experience with finance and administration – including accounting and administration of reimbursements or grants
• Have experience with system administration of digital platforms (we use SmartSimple)
• Have an office education in economics and administration - or equivalent experience
• Actively uses AI and digital tools to optimize workflows
• Are fluent in Danish and English, both written and spoken
• Possibly have experience from member-driven organizations, universities or foundations

As a person we imagine that you

• Are detail-oriented when it comes to numbers and processes
• Are motivated to follow up and ensure that your tasks are completed
• Are a team player who thrives in an egalitarian team with different areas of expertise
• Write clearly and in a welcoming manner to people you have not yet met

What we offer you

As an employee at DDSA you will be part of a dynamic organization that constantly develops new initiatives to support and develop talent, education and networks within data science.

In the secretariat, there are five staff members and a student assistant who collaborate and have different areas of responsibility. We have mixed professional backgrounds in humanities, social sciences and natural sciences, which provides a great opportunity for personal and professional development in a vibrant academic working environment.

Salary and terms of employment

Salary and terms of employment in accordance with the OAO-S collective agreement and the organizational agreement for office clerks, laboratory technicians and IT staff (HK/Stat). In addition, supplements may be negotiated in accordance with DTU's pay structure for HK Office: www.inside.dtu.dk/human-resources/under-ansaettelsen/loen/loenstrukturer.

The position is full-time and to be filled as soon as possible and no later than January 1, 2027. You will be employed on a project contract until December 31, 2031.

The workplace is DTU Lyngby.

Application and contact

We must receive your online application no later than Wednesday 21 October 2026 . Open the link "Apply now", where you fill out the application form and attach a motivated application, CV and degree certificates.

The first interview will be held on Wednesday 28 October 2026 and the second interview the following week.

If you would like more information about the position, you are welcome to contact Managing Director Marie Helene Andersson at [email protected] or +45 2089 5348.

We look forward to receiving your application.

Applications received after the application deadline will not be considered.

All interested regardless of age, gender, disability, race, religion or ethnic origin are encouraged to apply for the position. As DTU works with research in critical technology, there are special rules for security and export controls, and open source background checks may be conducted on qualified candidates for the position.

About Danish Data Science Academy

DDSA was established in 2021 with funds from Novo Nordisk Fonden and Villum Fonden. Our mission is to support education and training of new generations of data science experts in Denmark, facilitate knowledge sharing across disciplines and sectors, and create a vibrant community through conferences and networking events. We are strongly rooted in the Danish ecosystem with a dynamic organization with many volunteers and a dedicated secretariat. We are housed on the DTU campus in Lyngby.

DTU – For the benefit of society since 1829

DTU is one of Europe’s leading technical elite universities. With research and education at international top level, we create solutions to the major societal challenges of our time and contribute to securing Europe’s global lead in sustainable technology development. Since H.C. Ørsted founded DTU almost 200 years ago, our mission has been the same: We develop and apply natural and technical sciences for the benefit of society. DTU has 13,800 students, 1,600 PhD students, and 6,500 employees.

We work in an international environment and have an inclusive, developing and informal corporate culture. DTU has campuses across Denmark and in Greenland and collaborates with the world’s best universities.

Location

Kgs. Lyngby, Denmark

Apply Before

2026-10-21T21:59:00+00:00