Administrative employee and team coordinator sought for Sdr. Omme's prisons

Do you want to be part of a developing workplace where your administrative and coordinating efforts help create structure, overview and progress?

Sdr. Omme prisons consists of an open prison, a closed prison and Lyng Release Prison. We are in the process of a historic expansion, where a new closed prison with space for 200 inmates will open in stages. Together with the open prison with 222 beds, Sdr. Omme prisons will be Denmark's largest prison for offenders.

We are currently around 250 employees and the organization is growing in line with the expansion. Therefore we are seeking an administrative employee who can also take on an important team coordinator role in administration.

About the position

You will become part of the administration and will play a central role in daily operations. In addition to your own administrative tasks, you will be a key person when coordinating the team's tasks, workflows and process control.

You will function as a central coordinator and sparring partner for management and staff in order to coordinate, create structure and progress in the tasks that the administration must handle.

You will have a daily life with many collaboration interfaces and close contact with both management, colleagues and inmates. This is a full-time position of 37 hours per week.

Your main tasks will consist of three main areas

Administrative tasks

• Updating in various IT systems related to Denmark’s Prisons
• Serving as GDPR coordinator with focus on compliance with applicable rules and internal procedures
• Secretarial function at meetings, including meeting preparation and minutes writing
• Ad hoc tasks in the administration, including phone handling, institutional mailbox, meeting coordination and other administrative tasks

Case handling

• Assist inmates in contact with public authorities, including submitting applications for benefits, paying rent during incarceration
• Issuance of MitID
• Interdisciplinary collaboration regarding inmates’ pathways with prison officers, social workers and other professionals as well as authorities outside the prison
• Administrative case processing related to inmates in accordance with applicable law

Team coordinator tasks

• Coordination and prioritization of administrative tasks as well as follow-up on deadlines and processes in the team
• Support of management and staff with overview, planning and coordination of cross-cutting tasks in the administrative team
• Be the point of contact and sparring partner for management and staff regarding administrative workflows and processes
• Contribute to development, standardization and optimization of administrative procedures

About you

We imagine that you

• Have an administrative education and preferably experience with coordination and administrative processes
• Work structured, systematic and independently
• Have strong planning and coordination skills and thrive on creating an overview – both for your own tasks and for the team’s total tasks
• Have good IT skills and adapt easily to new systems
• Are service-minded and create good collaboration relations in the team and across the organization
• Act as a link between management and the administrative team regarding task solving and coordination
• Have an eye for improvement and development of workflows and administrative processes
• Are flexible and can handle many different tasks at the same time
• Thrive in a visible role and have the courage to speak up – facilitate dialogue and create engagement across the team
• Are mentally robust and meet others with respect and professionalism
• Contribute positively to the working environment with engagement and good humor

We offer

• An exciting workplace in continued development
• A central role with both administrative and coordinating responsibilities
• Opportunity to influence administrative processes and workflows
• Close collaboration with management and dedicated colleagues
• A varied everyday life with great variation in tasks
• Independent responsibility and opportunity to influence
• An informal and professional workplace characterized by humor, professionalism and helpfulness
• Possibility to contribute to the development of Denmark’s largest prison for inmates

Salary and employment terms

Employment and remuneration are in accordance with the collective agreement between the Ministry of Finance and the Public Employees Organization – The Civil Service Area, as well as the collective agreement for office clerks, laboratory assistants and IT staff (HK) and any applicable local agreements. In addition, allowances may be agreed depending on experience and qualifications.

Start date desired on 1 December 2026 or as soon as possible thereafter.

The position is a full-time position with an average weekly working time of 37 hours.

The employer is Denmark’s Prisons. The workplace is located at Holdgårdsvej 142, 7260 Sdr. Omme.

Application

If you wish to apply for the position, please send your application, CV, documentation of education and prior experience as well as other relevant material no later than 19 October 2026 via the link “apply for the position”.

Interviews will be held on Tuesday 27 October 2026. If you are called for an interview, please bring photo ID, e.g. passport or driving license to the interview

If you have questions about the position, you can contact Unit Manager Lone Nybro at telephone 7255 3514

It is a condition of employment that, in connection with the interview, you consent to Denmark’s prisons obtaining and assessing information about you in the Central Criminal Register.

Denmark’s Prisons encourages all qualified applicants regardless of age, gender, religion or ethnic origin to apply.