Administrative employee for a maternity leave replacement at Continuing Education in Study Quality, AAU Education and Students

Administrative employee for maternity leave cover at Continuing Education in Study Quality, AAU Education and Students

Job description

Are you passionate about good service and professional case processing? Then you may be our new colleague in the team for Continuing Education in Study Quality, AAU Education and Students at Aalborg University.

We are looking for an engaged and capable employee for a temporary full-time position (37 hours per week) with start on 1 December 2026 or as soon thereafter as possible. You will play a central role in the work with the university’s part-time programs, where you will ensure professional and efficient handling of applications and guidance for applicants.

The continuing education area is a strategic focus area at AAU, and there is therefore an exciting development of the area, which you will become part of.

Your tasks

Your main tasks will be

• Case handling of applications for part-time programs
• Guidance of applicants in the admission process
• Invoicing of participant fees and other tasks related to payments and finances
• Participation in operations meetings with studies and partners
• Handling of ad hoc administrative tasks

You will work closely with colleagues in the team, the studies and other units in AAU Education and Students to ensure smooth and efficient processes.

Your competencies

Professional qualifications

• Office-related education
• Good IT skills and preferably experience with administrative systems such as STADS, DANS, Workzone and the Office suite
• Responsible and thorough – you follow tasks through to the end

Experience with study and/or university sector is an advantage but not a requirement.

Personal qualifications

• Service-oriented and initiative-taking
• Structured with attention to detail and good at planning your time
• Keep an overview in busy periods
• Good collaboration skills and social competencies
• Flexible and adaptable in a daily life with many deadlines

We offer

You will become part of a team of four dedicated colleagues, where collaboration and professional sparring are in focus. We provide thorough onboarding and offer an informal workplace with focus on collegiality, high professionalism and job satisfaction.

You will receive

• Freedom with responsibility and opportunity to influence your tasks
• Flexible working hours
• Possibility of remote work when tasks permit
• A strong professional community and wide contact network within the organization
• An workplace with focus on well-being, development and flexibility

Who are we

Study Quality is a part of AAU Education and Students and consists of about 40 engaged colleagues spread across several teams: Quality and Development, Project and Analysis, Educational Law, Bachelor and Master Admissions and Continuing Education.

We work closely together and have an informal and humorous tone – also when the pace is high. We are driven by high professionalism, collaboration and a shared ambition to create the best framework for education and student life at AAU.

Read more about AAU Education and Students, organization, core tasks, compass points and values at:

https://www.aus.aau.dk/

Application

Your application must include the following

• Application outlining which professional and personal competencies and experiences make you especially qualified for the position
• CV
• Transcript of exams
• Any relevant attachments

You can read more about the requirements for your application here.

Applications are submitted via Aalborg University’s recruitment system, which can be accessed under the job advertisement on Aalborg University’s website.

Aalborg University wishes to reflect the surrounding society and has diversity as a core value. Therefore, everyone is encouraged to apply regardless of personal background and orientation.

Have you questions?

If you have questions, you are very welcome to contact us. You will find contact persons at the bottom of the advertisement.

There is a limited-duration full-time position until 31 October 2027 with possible extension.

Interviews are expected to be held on 22 October 2026.

Other information

You can read more about our recruitment process here.

The recruitment process at Aalborg University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring the workplace safety, compliance and integrity.

Salary and terms of employment

You are employed and remunerated according to the general agreement between the Ministry of Finance and Public Employees’ Organizations – The Public Sector (OAO-S) as well as the collective agreement for office clerks, laboratory assistants and IT staff (HK). You are placed in [specify pay grade(s)]. There is a possibility for negotiation of a qualification allowance.

You can read about the salary and salary composition for the position in the Salary Overview in connection with recruitment - Technical administrative positions (TAP). See the introductory paragraph on the page as well as the section “Office Clerk”.

There is a 3-month mutual probationary period in the position.

Aalborg University - Knowledge for the world

Aalborg University is an international workplace with more than 3,700 employees. We offer reality-based education and create world-class research results through collaboration between researchers, students and public and private companies. This is how insights, new solutions to societal problems and knowledge that changes the world are achieved. Our main campus is located in Aalborg, but we also have campuses in Esbjerg and Copenhagen.

Contacts

• Christina Buhl: +4599407545, [email protected]
• Lena Dreyer Nielsen: +4599407430, [email protected]

Application deadline

19-10-2026

Ref. number

2026/1170

Department

AAU Education and Students