Budget-savvy research coordinators for the Institute of Natural Sciences and Environment at Roskilde University

Institute for Natural Sciences and Environment at Roskilde University is seeking two capable and engaged research coordinators to support externally funded projects. One of our skilled colleagues is moving to Jutland, and at the same time the institute has had great success in securing external research grants in recent years. We are therefore now looking for 2 colleagues who can help us support the increasing application and grant volume.

Institute for Natural Sciences and Environment is one of four institutes at Roskilde University. The institute conducts basic and applied research in medicinal biology, molecular biology, environmental science, chemistry, physics, and mathematics. The institute is organized into four research groups: Molecular & Medicinal Biology, Environmental Dynamics, Mathematics & Physics, and Chemistry, as well as an institute secretariat.

You will become part of the institute secretariat, where you will have about 10 colleagues who work with research funding, finance, HR, PhD administration, communications, recruitment, education, and leadership support.

Responsibilities and qualifications

We are seeking two different budget-strong profiles.

A pre-award profile: You will have particular focus on pre-award (especially budgeting) and on supporting the researchers in award (including collaboration agreements and project set-up) and ensure a structured handover to your colleagues who work with post-award. Your tasks will include:

• Prepare realistic and well-developed budgets for research applications and advise researchers on requirements and constraints in the pre-award phase.
• contribute to quality assurance of research proposals.
• support fundraising and communicate and advise on relevant funding and support opportunities.
• support the institute’s external grants in the award phase up to project set-up – e.g., by preparing collaboration agreements, data processing agreements and the like, and hold startup meetings.
• advise and support the institute director in the research area, particularly fundraising and match-making between research funding and researchers at the institute.
• collaborate with colleagues at other institutes and in the shared administration – including Roskilde University’s central research support unit.

We emphasize that you;

• have a relevant education.
• have solid experience with pre-award work on external research projects – preferably in the natural sciences.
• have good financial understanding, enjoy working with numbers and have solid experience in preparing budgets.
• can advise researchers and translate complex requirements and terms from funders into concrete and usable solutions that ensure high-quality research projects.
• have experience with the award phase for externally funded projects, including drafting collaboration agreements and other contractual arrangements – or have an interest in it.
• have an eye for good workflows and a desire to contribute to developing and optimizing processes.
• work in a structured and independent manner while thriving in close collaboration with researchers, management, and administrative colleagues.
• are approachable and service-minded and can build good relationships across disciplines and organizational units.
• communicate confidently in both Danish and English, verbally as well as in writing.

A post-award profile: You will have particular focus on post-award, where you support the researcher and the institute after obtaining the grant. You ensure compliance with the funders’ and university's guidelines. Your tasks will include:

• Budget monitoring and rebudgeting in collaboration with the institute’s researchers. You provide researchers with an overview and advise them on the correct and optimal use of the awarded funds.
• ensure the necessary documentation and compliance, e.g., regarding time usage, purchases, settlements, and other project expenses.
• prepare relevant financial overviews of the project portfolio, e.g., for the institute’s financial management, buy-out overview, etc.
• collaborate with and act as a liaison between the projects, the researchers, and relevant administrative functions such as HR and Roskilde University’s central project finance unit, as well as our colleagues across institutes.
• in time you will probably also support the institute’s external grants in the award phase up to project set-up – e.g., by preparing collaboration agreements, data processing agreements, and the like.

We emphasize that you;

• have a relevant education.
• have interest in and some experience with administration and financial support of projects.
• thrive with working with numbers and have an eye for financial relationships and a desire to work with budgets and financial follow-up.
• work in a structured and thorough manner and recognize that documentation, deadlines, and administrative requirements must be in place.
• have experience in ensuring compliance, e.g., regarding time registration, travel reimbursements, and other project expenses.
• it is advantageous but not required that you have experience with drafting collaboration agreements and other contractual arrangements.
• have an eye for good workflows and a desire to contribute to developing and optimizing processes.
• work structurally and independently and thrive at the same time in close collaboration with researchers, management, and administrative colleagues.
• are approachable and service-minded and can create good relationships across disciplines and organizational units.
• communicate confidently in both Danish and English, verbally and in writing.

We are a committed and ambitious research support team, and we also emphasize that you contribute to collaboration with professional curiosity, flexibility, and good humor.

Please indicate in your application whether you are applying for the pre-award position, the post-award position, or both.

In the secretariat we emphasize wellbeing and good collegiality. We maintain a good sense of community while respecting the individual employee. This is achieved, among other things, through possibilities for flexitime and home-working days.

More information

For further information about the position please contact the secretariat manager Yosef Bhatti at [email protected] or research coordinator Eline Bjerrum Brandrup at [email protected]. There may be a case in connection with a possible second interview. The interviews will be held on October 22 and October 23, with a second round on October 29.

Employment terms

This is a permanent employment as a rule on full-time basis, 37 hours per week, reporting to the secretariat manager Yosef Bhatti. Employment is according to the agreement between the Ministry of Finance and AC. Employment as an administrator or senior consultant. There is the possibility to negotiate a supplement. Start date is December 1, 2026 or as soon as possible thereafter.

In accordance with the pay transparency directive, the salary ranges for the different job categories at Roskilde University are listed here.

Application

Apply for the position at https://ruc.dk/ledige-stillinger-pa-roskilde-universitet/

Applications must include

• Motivated application
• CV
• Documentation of education

Application deadline is 18 October 2026.

Materials received after the deadline will not be considered.

Roskilde University wishes to reflect the surrounding society and encourages everyone, regardless of personal background, to apply.

The recruitment process at Roskilde University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring a safe workplace, compliance, and integrity.

Application deadline: October 18, 2026

Location: Roskilde University