Fælleshåbsskolen is seeking an independent and responsible school secretary

Are you excited about a diverse daily routine? Can you handle interruptions? And do you thrive with many different tasks? Then read on and learn more about the exciting daily life we invite you to become a part of.

About the job

As a staff member in the secretariat, you become the school's outward face and play an important role in communication with students, parents and staff. You meet many different people during the day – both those who pass by the office, call, or write to us. Therefore it is important that you can communicate on multiple levels with the recipient in focus.

The administrative tasks span a wide range, but can be grouped under three main areas; Student administration (Aula, TEA and SBSYS), Personnel administration (Aula, KMD Opus and TRIO) and Finance (ØS). Knowledge of the mentioned systems is clearly an advantage but the ability to learn new things is also important, as we switch to KMD Opus Finance in January 2027.

We are looking for a school secretary with administrative experience who is used to working independently and takes responsibility for the task from start to finish. Knowledge of student administration and tasks related to the final exams is highly valued.

Our daily life is characterized by many different tasks and duties, and you must maintain an overview in a sometimes changing and hectic day.

From the management side, a network for school secretaries and administrative leaders has been established, where we meet 3-4 times a year and receive sparring on new workflows, procedures and task solving etc. with other schools.

In addition, it is important that you

• work in a structured, systematic and independent way,
• seek help and sparring when necessary,
• can alternate between handling tasks alone and in collaboration with others,
• are flexible and driven by natural curiosity,
• bring a good mood and have a smile and laughter easily,
• are inclusive, have good collaboration skills and an appreciative approach to others.

About us

We are a public school with about 565 students (525 in the general part and 40 in the special provision) and an after-school program with about 300 children in grades 0–6. At Fælleshåbsskolen we place a high value on good collegial collaboration at both department, year group and class levels. We have high ceilings and share a focus: to create physical and pedagogical environments for our wonderful students. We are located close to both Vejle and Fredericia - near forest and beach.

You can read more about us at www.faelleshaabsskolen.aula.dk

We offer you

• an exciting and diverse position in an active school environment,
• good colleagues and a well-functioning collaboration across disciplines,
• the opportunity to make your mark on the school's administrative operations,
• an exciting and vibrant workplace where you can put your personal touch on everyday life.

Employment terms

This is a permanent part-time position with start date 1 December 2026. The weekly hours are individually agreed between 30 and 32 hours, where you work between 32.25 and 34.40 hours per week in 42 weeks. Salary and other terms in accordance with the applicable collective agreement and the principles of new pay.

Information about starting salary

Employment is in accordance with the Administration and IT Agreement §§3-6. The expected starting monthly salary for full-time (37 hours per week) excluding pension is 29,037 DKK / lies in the range 29,037 – 34,240 DKK. It should be noted that final placement, including collective agreement basis and salary level, is determined based on your education and qualifications and the specific offered position.

References

We obtain a child certificate and a public criminal record.

Send your application

We prefer that you apply online by using the "Send application" button. Remember to attach your application and CV as well as other relevant documents.

When you have sent the application, you will receive an email as a receipt.

Please note that the email may be placed in your Junk Mail folder.

Vejle Municipality encourages everyone to apply for the position regardless of gender, age, ethnic background, disability, etc.

Considering moving to Vejle? Then you can get help with settlement. See more at www.vejle.dk/tilflytter.