Head of Secretariat for the Institute for Humans and Technology at Roskilde University

Are you an experienced people manager with good financial insight, organizational understanding and strategic overview? Do you want to become an active and constructive teammate in a management group that both will raise the institute's core tasks and contribute to a strong, united Roskilde University? Then you may be our new secretariat head.

Tasks and qualifications

A secretariat head has three main tasks: 1) To lead the secretariat's work in supporting research, education and dissemination; 2) To manage the institute's finances and drive staff- and employment-related tasks; and 3) To support the institute director and deputy institute director in the strategic and professional leadership of the institute.

As secretariat head you will primarily be the people manager for the institute's secretariat with 22 ambitious and capable employees.

The secretariat handles tasks related to the institute's finances and operations, support and financial management of externally funded research projects, strategic educational support and secretariat functions for the institute's council and committees. We prioritise that the secretariat is characterized by high well-being, inclusion and a good working environment, and you will therefore be responsible for ensuring a good division of tasks, appropriate processes and an optimal organization. It is important that you can listen, prioritise and set direction for and with the secretariat's staff.

As a member of the institute leadership, your primary responsibility is to support the institute director and deputy institute director by providing knowledge bases and arranging processes that translate strategic decisions and development projects into action. Additionally you will participate actively in cross-cutting management forums at the institute and at the university as a whole, including as a member of the Administrative Management Forum, which coordinates and supports administrative tasks across the university.

You will be responsible for the overall management of the institute's finances, including budgeting and follow-up in close dialogue with the institute's financial staff and the shared administrative units at Roskilde University.

Roskilde University will implement in 2026-27 a new administrative operating model, Sammen om opgaven , which among other things includes a consolidation of educational administrative functions, but also new collaboration interfaces between institutes and the central administration. It will be an important task for you to contribute to finding good joint solutions and implementing new roles, relationships and processes.

The position as secretariat head is complex and places high demands on transparency in leadership and administration. Therefore it is essential that you can make sustainable decisions under cross-pressure, plan and follow up on transparent processes, that you have strategic foresight and good organizational understanding, and that you find it natural to build broad and effective networks both at the institute and across the rest of the university.

In return we can offer you a fun, fast-paced, challenging and developmental job together with smart and ambitious colleagues.

We are looking for a profile who

• works in a structured and systematic way
• builds good relationships and supports collegial collaboration
• can prioritise and set direction for the secretariat's staff
• knows how to motivate, support and develop self-managing employees – both scientific and administrative
• cares about close, daily leadership and high employee well-being

To be considered, you must

• have a relevant educational background at master’s level or equivalent
• have leadership experience with budgeting, financial and risk management
• have solid experience with personnel management
• be proficient in English, written and spoken

It would also be advantageous if you

• have experience from the research or education sector or other knowledge-producing organizations or from a ministry, an agency or similar public institutions

About the Institute for Human-Machine Interaction

The Institute for Human and Technology is the university's largest institute and hosts a range of interdisciplinary educational and research environments at the intersection of humans and technology. The institute includes human-, social-, health- and IT-scientific as well as planning-, intervention- and design-oriented research areas.

The institute is responsible for the bachelor's program HumTech, a number of interdisciplinary master's programs and a substantial offering of activities within continuing education and lifelong learning. The institute also has a FabLab attached as an open source digital and creative workshop.

The institute has around 200 staff and a turnover of over 150 million. You can read more about the institute here .

More information

For further information about the position please contact the institute director Peter Kjær at (+45) 20 77 59 74. We expect to hold the first round of interviews on 30 October and the second round on 20 November. You should be prepared for a possible test period in the recruitment process, just as you may be asked to solve a concrete case prior to a potential second interview.

Employment terms

This is a full-time position, 37 hours per week, reporting to the institute director Peter Kjær. Employment can be under the Danish State Employees collective agreement with placement as Chief Consultant with personnel responsibility or under the organizational agreement for office functionaries, laboratory technicians and IT staff in the state (HK) with placement in the group 'Special positions'. There is an opportunity to negotiate additional pay based on qualifications.

We would prefer you to be able to start on 1 January 2027 or as soon as possible thereafter.

In accordance with the directive on pay transparency, the salary ranges for the different job categories at Roskilde University appear here here .

Application

Apply for the position at https://ruc.dk/ledige-stillinger-pa-roskilde-universitet/

The application must include

• Motivated application
• CV
• Documentation of education

The application deadline is 18 October 2026.

Materials received after the deadline will not be considered.

Roskilde University aims to reflect the surrounding society and encourages everyone to apply regardless of personal background.

The recruitment process at Roskilde University may include a risk assessment as a tool to identify potential risks related to new hires, ensuring a safe workplace, compliance and integrity.