Healthcare Administrative Coordinator/Medical Secretary with responsibility for EPJ, IT and management support for the Unit for Citizen-Centered Health, AUH

Would you like to help shape a new key function in an organization in development?

At Borgernær Sundhed we are seeking a health administrative coordinator/medical secretary who is eager to combine strong administrative skills with responsibility for EPJ, IT support and executive support.

The position is newly established, and you therefore have a unique opportunity to influence tasks, workflows and collaboration interfaces. We are looking for a health administrative coordinator/medical secretary who thrives with responsibility, has a sense for good administrative processes, and is motivated by creating coherence between clinical operations, digital solutions and management.

About the position

As a health administrative coordinator/medical secretary you will become a central collaborative partner for the functional leaders and a key person in the daily operation of the Health and Care Places at Vikærgården. You will work closely with leaders, employees and partners across Aarhus University Hospital and Aarhus Municipality.

You will have a special role in relation to EPJ and digital workflows, where you will contribute to ensuring quality, supporting colleagues and acting as a link to relevant functions at the hospital.

The position will develop in step with the organization’s needs, and we therefore expect that you enjoy co-creating both the content of the function and its future development.

Your primary tasks

EPJ- and IT-related tasks

• role as local EPJ coordinator
• role as EPJ booking contact person
• handling EPJ patient administrative tasks
• ITDK tasks and local support of digital solutions
• quality assurance of registration practices and administrative workflows
• guidance and support to staff in the use of EPJ and other systems
• coordination with relevant staff functions and support units at AUH
• contributing to the implementation of new digital solutions and workflows
• ensuring follow-up on changes, updates and operational notices.

Management support

• administrative support for the functional leaders
• meeting planning, meeting preparation and follow-up
• calendar management and coordination of activities
• support for recruitment and onboarding of new employees
• contributing to the preparation and maintenance of introduction material
• support the development, implementation and follow-up of administrative processes
• ad hoc tasks related to operations and development.

We imagine that you

• are educated as a health administrative coordinator, medical secretary or have another relevant administrative health profession education
• have experience with EPJ and patient administrative workflows
• have an interest in digitization, IT and the connection between clinical needs and digital solutions
• work in a structured and systematic way with attention to detail and quality
• can keep an overview and prioritize among many diverse tasks
• thrive with both operational tasks and development tasks
• work independently and take responsibility for your own tasks
• have good collaboration and communication skills
• are curious, solution-oriented and actively contribute to the development of workflows.

We offer

• an exciting and versatile key function with a high level of contact
• opportunity to help shape and develop a new role
• close collaboration with management and the possibility of real influence
• a workplace characterized by high professionalism, engagement and development
• opportunity for professional and personal development
• independence and responsibility in task solving
• a strong interdisciplinary work environment focused on quality and coherent citizen pathways.

About the Health and Care Places Vikærgården, Unit for Citizens’ Health

Vikærgården is in an exciting development with a focus on high professional quality, coherent pathways and good conditions for citizens, relatives and employees. As a health administrative coordinator/medical secretary you will be an important part of this development and have the opportunity to contribute to both operations, quality and future administrative solutions.

Vikærgården currently has 63 municipal short-term placements. As part of the health reform, the placements will transfer to AUH on January 1, 2027, where they will be integrated into the overall offering within the citizen-centered health.

The aim is to create a tighter connection between hospital, municipality and the local health services and to ensure that citizens receive the right help close to their own neighborhood.

About AUH

AUH is an internationally recognized and highly specialized university hospital with strong professional environments and close collaboration with Aarhus University and international partners. Here more than 12,000 employees work in strong communities across disciplines, and as an employee you will have a clear role in strengthening collaboration, direction and quality.

We develop tomorrow’s health services together with our partners and actively work for equality of mental and physical illnesses, strengthened sector collaboration and patient-centered solutions. We are an attractive workplace with a focus on development through research, education and innovation. With us you have the opportunity to influence AUH’s development and contribute to a cohesive healthcare system.

Read more about AUH as a workplace .

Application, terms of employment and starting date

If you have questions about the position, you can contact Chief Nurse Charlotte Klitnæs at tel. 5168 1346 or by email [email protected] .

Salary and employment terms in accordance with the applicable collective agreement. Employment is conditional on a satisfactory child-safety check.

Starting date is 1 December 2026 or as agreed. The application deadline is 22 October 2026, while interviews are expected to be held 26 October 2026.

The position is, as a rule, a full-time position.

As Region Midtjylland continuously implements savings and reorganizations, employees in redeployment who apply for the position will have priority.

Region Midtjylland is, in accordance with the EU directive on wage transparency which came into force on June 7, 2026, required to inform you of starting pay or a range of starting pay for a position before you are offered employment.

Here you will find Region Midtjylland’s pay catalog for most occupations and positions found in Region Midtjylland: Transparency before employment - Employee.rm.dk