HR coordinator sought for Aarhus BSS HR & Ph.D.

Application deadline 21. Oct. 23:59 CEST

Expected start 1 Jan.

• Aarhus BSS Bartholins Allé 14 8000 Aarhus C
• Full-time position ID: 170125

Apply for the position

Are you interested in HR, administrative processes and developing efficient workflows? Do you thrive in a daily routine with many collaborators, and are you motivated by both ensuring strong operations and improving the way we work? Then you might be our new HR coordinator.

Tasks and responsibilities

As our new colleague you will be part of a dedicated and ambitious department, where you, in collaboration with colleagues, are responsible for a number of central HR tasks and administrative processes.

As an HR coordinator you are not only responsible for solving administrative tasks. You play an important role in creating coherence across processes, ensuring high quality in task completion and contributing to our workflows being continuously developed and improved. We therefore seek a colleague who naturally takes an interest in how processes can be standardized, simplified and optimized.

Your tasks will include, among other things

• Support of recruitment processes for scientific staff, PhD students and administrative staff.
• Case handling and advisory in connection with vacation, absence, maternity leave, etc.
• Administration and advising in connection with payroll processing and salary setting.
• Ongoing follow-up in HR's IT systems.
• Handling of work and residence permits for international staff and PhD students.
• General administrative support for HR processes.
• Identification and implementation of improvements of HR processes with a focus on efficiency, digitization and automation.

An important part of the position is also to contribute to the development of our HR area. We continually work to optimize processes, strengthen data use, exploit AI opportunities and identify automation potential in our workflows. We therefore expect you to have an interest in translating experiences from daily operations into concrete improvements that create value for managers, employees, PhD students and colleagues in HR.

The concrete distribution and weighting of tasks and areas of responsibility depend on your experience and interests.

Who are you?

You have a relevant education, for example an office-or academic background, as well as experience with and/or interest in the tasks included in the position.

It would be an advantage if you have a couple of years of experience after completing your education in public administration or HR.

We also emphasize that you

• formulate yourself confidently and professionally in Danish and English, both written and spoken.
• are motivated by collaboration and sparring and thrive with a broad contact surface to both internal and external partners.
• have an interest in and a curious approach to exploring HR's IT systems and digital solutions.
• are a seasoned user of the Office suite, particularly Word, Excel and Outlook.
• thrive in a daily life with many ongoing tasks and are good at keeping an overview.
• work structured and independently and make well-founded decisions.
• are good at executing with a focus on high quality in task completion.
• are able to link operations and development so experiences from daily task solving are translated into more efficient processes and better solutions.

It is crucial for success in the position that you both thrive with daily HR operations and actively contribute to the development of our working processes. We therefore seek a colleague who naturally asks questions about existing workflows, sees improvement opportunities and is interested in digitization, automation and the use of new technologies.

Who are we?

We offer a professionally strong and collegial environment where you will experience that support and knowledge sharing are a natural part of daily life. We work closely together and help each other across tasks and challenges.

Our common goal is to deliver HR services of high quality while ensuring a workplace where everyone thrives and feels comfortable.

We ensure thorough onboarding, where you are introduced to a wide range of HR tasks and IT systems, so you are well equipped to service managers, employees and PhD students at Aarhus BSS.

About the faculty and the department

Aarhus BSS HR & PhD has the responsibility to deliver strategic, administrative and reliable HR services to all managers, employees and PhD students at Aarhus BSS.

We provide sparring, guidance and counseling to employees, PhD students and managers as well as handle personnel administration, including recruitment, maternity/paternity leave, vacation, employee development interviews, workplace assessment and salary negotiation.

We consist of 16 employees in total, and the department is part of the faculty's administrative center supporting the faculty's core tasks within research and education.

Additional information about the position

This is a full-time position at 37 hours per week.

The application deadline for the position is 21 October. Interviews will be held in weeks 45 and 46 with start on 1 January 2027.

The place of employment is Bartholins Allé 16, Building 1328, 8000 Aarhus C.

If you want to know more about the position, you are very welcome to contact HR Manager Lene Hauschildt at tel. 9352 2765.

Terms of employment and salary

Salary and terms depend on your educational background.

If you have an academic degree, salary and terms follow the Danish state’s academicians' collective agreement. You are employed as a full attorney at the base pay grade 4-8.

If you are office-trained, you are hired under the joint agreement between the Ministry of Finance and the Public Employees Organization (OAO-S joint agreement) as well as the organizational agreement for office clerks, laboratory technicians and IT staff (HK). You will be placed as an office clerk in pay grade 2-3 depending on education and qualifications.

Aarhus University

Aarhus University will be an attractive and inspiring workplace for all and aims for a culture where each individual can flourish and develop. We see equality and diversity as a resource and therefore encourage all interested to apply .

Applications should be submitted via Aarhus University’s recruitment system, which can be accessed from the job posting on Aarhus University’s website.

Questions about the position ?

Lene Hauschildt HR Manager, Administrative Center Aarhus BSS - Aarhus BSS HR & Ph.d. +4593522765 e-mail

Questions about the application and process ?

Administrative Center Aarhus BSS - Aarhus BSS HR & Ph.d. +4587152173 e-mail

Apply for the position Application deadline: Wednesday, 21 Oct 2026 at 23:59 CEST