Institute for Culture and Society seeks a team leader for a new role in department head support, automation and the use of AI

Would you like to lead a team of skilled administrative staff and help develop the administrative support for the institute's 7 department heads? Can you combine daily personnel management with a development-oriented approach to tasks, and take initiative to increase the use of automation and AI in the administrative task solving? Then you may be our new team leader.

Institute for Culture and Society, Arts, Aarhus University seeks a team leader (AC) with daily management responsibility for the institute's department consultants and a parallel portfolio of tasks as an educational consultant.

As team leader you will play a central role in ensuring a well-functioning and coherent administrative support for the institute's department heads. You will be responsible for the daily management of the department consultants, including coordination with external partners and supporting employees' well-being and professional development. You must also be a driving force in developing administrative workflows with a particular

Primary responsibilities

In close collaboration with the secretary, the institute's other leadership and your staff you will perform the following tasks:

Daily management and development of department head support

• Handle daily personnel management with a focus on well-being, motivation, professional development and good teamwork in the team.
• Ensure coordination, prioritization and distribution of the team's tasks and be the primary point of contact for the institute's department heads regarding administrative support.
• Be the driving force in developing more coherent and robust department head support with respect for the different needs of the departments, including promoting knowledge sharing and common workflows.

Automation and use of AI

• Be the driving force in the development and use of automation and AI in the institute's administrative task portfolio with particular focus on support for department heads and departments.
• In collaboration with the secretariat staff identify administrative workflows where automation and new digital solutions can contribute to increased quality, efficiency and better resource utilisation.
• Support the implementation of new digital solutions in collaboration with staff, leadership and relevant administrative units at the faculty and AU.

Education consultant tasks

As part of the position you will, alongside the team leader function, handle a number of tasks within the institute's education area, including:

• Provide advice, professional sparring and support to the study director and the other institute leadership.
• Be responsible for development and operation tasks in a number of IT systems (Vipomatic, Brightspace and Blue), e.g. course evaluations, timetable counting, working time accounting and course administration.
• Process the institute's data in the aforementioned systems and prepare statistics, background notes and technical guides.
• Contribute to developing and supporting cross-cutting projects, including start of studies, Educator Portal for Arts and collaboration with CED (Centre for Educational Development, AU).
• Various ad hoc tasks.

The concrete task portfolio is prioritized and adapted continuously in dialogue with the secretary.

We expect that the upcoming team leader

• Wants to take on personnel leadership and is motivated to achieve results through others with a focus on collaboration, well-being and professional development.
• Has good organizational and coordinating skills and can create an overview and prioritize in a broad and diverse task portfolio.
• Understands administrative management support, preferably from a larger and more complex organization.
• Has strong analytical abilities and digital competencies as well as knowledge of a wide range of IT systems.
• Is interested in and preferably has practical experience with automation, AI and digital development of administrative workflows.
• Has a relevant academic education.
• Has good written and oral communication skills in both Danish and English.

We particularly emphasize that you want the leadership role and can create follower-ship through dialogue, clear communication and inclusion. You must be able to balance consideration for the individual employee and department with the need to develop a more common and coherent administrative support across the institute.

We offer

An exciting and versatile position where you will be responsible for shaping the development of administrative support at a large and academically diverse institute.

You will become part of a dedicated secretariat with skilled colleagues, where the focus is on collaboration, knowledge sharing and development of the task solution.

As team leader you will play a central role in the work to create a well-functioning administrative team and strengthen the coherence between the local department head support and the central management support. You will also have the opportunity to work with the development of new digital solutions and technologies and have a professional portfolio within the education area.

You will become part of the institute secretariat's central unit with reference to the secretary. This is a full-time position of 37 hours per week with a workplace in Nobelparken, Jens Chr. Skous Vej, 8000 Aarhus C. If you have questions about the position you are welcome to contact the secretary Jesper Sølund at 29 1249 83 or [email protected]

Salary and terms of employment

Salary and terms of employment follow the collective agreement for academics in the state .

Aarhus University will be an attractive and inspiring workplace for all and wishes for a culture where everyone can unfold and develop. We view equality and diversity as a resource and therefore encourage all interested to apply.

About Arts

Faculty of Arts is one of Northern Europe’s most important faculties for research and higher education within the humanities, theology and pedagogy. Within this academic breadth the faculty hosts about 700 researchers, 200 PhD students, 9,000 bachelor- and master’s students and 1,500 continuing education students. We believe that the best ideas arise from the meeting of different perspectives – and that research, teaching and innovation develop best in dialogue with the society around us.

You can find more information here Faculty of Arts | Aarhus University

Applications are submitted via Aarhus University’s recruitment system, which can be accessed under the job advertisement on Aarhus University’s website.