Institute secretary, 37 hours/week

Do you thrive in leadership support and varied administrative tasks and meeting management?

And would you like to apply your skills and experience in a well-functioning, exciting team-based working environment, surrounded by helpful and capable colleagues?

Then please read on!

For the secretariat at the Institute for Culture & Language Studies, we have, as of January 1, 2027, a vacant position in our leadership support team. The position is a full-time role (37 hours/week).

You will receive meaningful tasks

We are seeking a colleague who enjoys both classic secretarial tasks and more specialized duties related to teaching planning.

Your tasks will include

• Administration of our scientific staff's teaching hours in accordance with applicable working hours norms
• Long-term planning of teaching capacity across our many different study programs in collaboration with our two deputy institute directors and our academic staff
• Leadership information in relation to teaching
• Calendar management and support for the institute management
• Planning and execution of events
• Ordering of refreshments and room booking
• Follow-up on various management decisions
• Responsibility for purchases for the institute and processing of invoices

The tasks require meticulousness, overview, and a systematic mindset. We are a large institute with a small management group, so we are highly dependent on administrative support when decisions and planned efforts must be implemented.

We rely on you not only solving your own tasks independently but also contributing to the ongoing improvement of our overall workflows.

You will, in return, have great influence and the opportunity to follow things through to the end and see the results of your efforts.

Who are you?

You may have experience with study administration or leadership support? Perhaps you work in another form of administration and would like to try something new?

We place great emphasis on you being service-minded, thorough, and able to quickly learn new systems and IT tools.

You will have a broad range of contacts, so you should have a talent for good communication and be able to operate comfortably in English, as we employ many international researchers.

Of course it is a plus if you have knowledge of the university world.

But what matters most to us are your abilities, work attitude, and desire for us to become even better at solving our tasks together. For us it is essential that the individual not only focuses on their own task solving but also helps make it easier for colleagues to solve their tasks. You are therefore – like us – ambitious and eager to continuously contribute to the development of our administrative processes.

What do we offer?

We are 10 collaborative colleagues who are ready to help you on your way to the next chapter of your career. We emphasize a safe and pleasant working environment with short distance between managers and employees. We discuss big and small matters with each other, learn from our mistakes, and become better together. This also means we value strengthening our relationships through face-to-face meetings, but at the same time we want to allow for individual concentration. This means we have prioritized single-occupancy offices and the option for a fixed home-working day on Thursdays.

Does the above sound like something for you? Then we look forward to reading your application.

If you have questions about the position, you are, of course, welcome to contact the Secretariat Manager Stefan Knudsen, [email protected] .

Salary and employment terms

Your place of work is the University of Southern Denmark in Odense, Campusvej 55, 5230 Odense M.

Employment is carried out in accordance with the framework agreement between the Ministry of Finance and HK/STAT.

Salary is determined in accordance with the applicable collective agreement and based on objective and gender-neutral criteria, including the content of the position, responsibilities, and qualification requirements.

You as a applicant have the right to information about starting salary and salary range for the position. This information can be obtained in connection with the recruitment process.

SDU does not obtain information about the applicant's previous salary.

If you are interested in the position, you must submit an application that includes a cover letter, CV with months and years stated, and a certificate of examination. All documents in connection with the application should not contain CPR number. If a CPR number appears, it must be crossed out.

All attached files must be in Adobe PDF format. Cover letter and CV may be a maximum of 5 Mb.

Guidance in connection with the application can be found here .

University of Southern Denmark wishes to reflect the surrounding society and therefore encourages everyone regardless of personal background to apply for the position.

The Institute of Culture and Language Studies was established on January 1, 2023 under the Faculty of Humanities with about 250 staff, organized in centers, research groups, and a joint secretariat. You can read more about the institute here .

The Institute Secretariat consists of 10 permanent staff and a student assistant, who every day strive to improve in finance, HR, leadership support, teaching planning, and event organization, so that we can collectively support the institute's research and teaching in the best possible way.

Application deadline: October 19, 2026 at 23:59 (CET).