Consultant for quality assurance and optimization of payroll administrative processes in Children and Young People – Aarhus Municipality

Children and Youth in Aarhus Municipality are seeking an engaged consultant who is passionate about working with competence development, quality assurance and optimization of payroll administrative workflows and work time planning to the benefit of children, staff and leaders in Children and Youth. We have many exciting initiatives underway, and you will help implement them.

The goal is to ensure high quality in the payout of wages and in work time planning for the 14,000 employees of Children and Youth by acting in a structured, curious and proactive way based on collective agreements, local agreements and working time rules.

The payroll administration and payment itself is handled by Aarhus Municipality's joint payroll administration. Your role will include creating coherence between the common payroll function and the leaders as well as administrative staff in Children and Youth. Through advisory, sparring and competence development you will support the organization in working correctly and efficiently with payroll-related processes and at the same time contribute to ongoing quality development and optimization of workflows and related systems.

The position is a permanent 37-hour position.

Your tasks

• Handle the task as system manager for payroll and working time systems
• Maintenance of payroll and personnel systems (SD-løn/EG Silkeborg Data) so that the systems are at all times updated with respect to collective agreements, pre-agreements and other local agreements.
• Implementation, ongoing development and maintenance of Children and Youth's relevant professional systems, which among other things support working time planning as well as calculation and payout of payroll allowances.
• Be the driver of the department's work to ensure efficiency and standardization of payroll- and personnel-related tasks and workflows both centrally and decentrally in Children and Youth
• Participate in many collaboration forums across Aarhus Municipality, and especially in relation to the collaboration with the central payroll service function in the Mayor's Department, as well as internally in Children and Youth.
• Understand various pilot projects and implementation of digital solutions centrally and decentrally, such as Mine Apps etc.
• Prepare manuals and train administrative staff, including holding ongoing question hours.
• Prepare central payroll controls and related automations, workflows and guidelines.
• Responsible for ensuring that the audit's control instruction for payroll controls is complied with throughout Children and Youth.

WHO ARE WE?

In Children and Youth we are about 14,000 employees. We have an administration that supports our leaders in both school, after-school care and clubs with delivering good leadership, initiatives for children and youth, and safe operation. Every day we take care of 65,000 children in after-school care, schools, leisure facilities, special schools as well as in health and dental care.

The HR department, where this position is placed, is part of the Administration for Education, Organization and Health, which is a staff function that supports the leaders of Children and Youth, including at the political level.

You will join a department with a professionally strong and supportive work environment with 18 skilled colleagues, where openness, sparring and high spirits are part of the daily routine. You will become part of a team of 8 colleagues who, among other things, work with collective agreements and working time agreements.

In HR we are focused on creating a psychologically safe collaboration climate with a focus on being a learning community, where we share the unfinished, and where feedback and professional input from colleagues are natural and welcome “interruptions” in daily collaboration. You report to the Office Manager for HR, Birgitte Lykke.

In Children and Youth we collaborate closely with the Mayor's Department and the other magistrate departments regarding the implementation and development of our payroll system and other digital support systems in the personnel administration area.

ABOUT YOU

• Your educational background is not decisive, but experience with the technical side of payroll is a prerequisite, and very preferably knowledge of SD-Løn/EG Silkeborg Data, as well as possibly experience as a Personnel Consultant
• You are motivated by, and particularly competent in relation to the development and implementation of digital solutions and understand the technology behind it.
• You have strong relational skills, as this is crucial to succeed in the role, where contact with many different partners is part of daily life
• You can take the lead and manage smaller projects, processes and meetings in a visible way, as you have natural decisiveness and authority, also in forums with many different perspectives.
• You are clear and respectful in your communication – both spoken and written.
• You are a constructive colleague and partner who wants to share your knowledge and engage in collegial sparring and collaboration.
• You have experience with communicating difficult-to-understand material.
• You navigate easily in a politically led organization and are able to translate political and strategic decisions into operational actions.

WHY YOU SHOULD CHOOSE US

• You will get a varied job with a lot of independence – and good opportunities for both professional and personal development.
• You will have the opportunity to work at the intersection of translating strategic decisions within system development to the determination and support of the technical implementation,
• You will gain broad contact with Children and Youth's units and the other magistrate departments.
• We value well-being, a good working environment and humor highly, and you will become part of an engaged team with room for sparring and idea development.

Salary and employment

This is a permanent position of 37 hours per week with starting date on December 1, 2026 or possibly earlier.

Salary and terms of employment are negotiated according to the collective agreement between KL and the negotiating-approved organization.

Employment process

Applications and attachments must be uploaded in Aarhus Municipality's recruitment system and must be received by Children and Youth no later than Monday, October 19, 2026.

Interviews are expected to be held on October 23, 2026 (first round) and October 27, 2026 (second round).

Find the link to the electronic application on aarhus.dk/job. Click on "Apply" below to fill out and submit your application. All fields marked with * must be filled. Only when you have received an email receipt have we received your application.

Contact

If you have questions about the job content, you are welcome to contact Office Manager Birgitte Lykke at tel. 41 86 46 70 / e-mail: [email protected] .

About Aarhus Municipality

Aarhus Municipality is Jutland's largest workplace, where about 28,000 professional and dedicated colleagues work every day to make visions a reality and create value for citizens and the surrounding society. We are a workplace that values professionalism and collaboration highly, and we believe that our differences help make Aarhus a good city for everyone.

Together we work for a sustainable and inclusive city, where employees, citizens, businesses and nature can thrive and flourish. We have ambitions for the city – and for you. Come and join us!