Management Support Assistant in a full-time maternity leave replacement at the Institute of Chemistry and Bioscience

Management Support Assistant in a full-time parental leave replacement at the Department of Chemistry and Bioscience

Job description

Do you want to contribute to ensuring everyday life runs smoothly for staff, students and management at the Department of Chemistry and Bioscience? As a management support assistant you will be part of the management support team and will play a central role in coordinating communications, events, administrative processes and activities that strengthen the institute's academic and social environment. The position is a full-time parental leave replacement with start date 15 January 2027 and end date 31 July 2027.

Your responsibilities

You will become part of the administration at the Department of Chemistry and Bioscience, where you join Team Management Support, HR & Funding. The team handles a wide range of tasks within internal communication, events, meeting support and personnel administration. The concrete allocation of tasks is agreed within the team, taking into account the institute's needs and your experience. You will have broad contact surfaces and work closely with colleagues in administration, the institute's researchers and students, as well as the central communications unit at Aalborg University.

In the position you will among other things coordinate communication activities and participate in monthly communication meetings. You plan and execute events, conferences and meetings relevant to the institute, including internal events such as summer seminars, researcher events, inauguration lectures and Naturmødet. You also contribute to the execution of recruitment activities

You are involved in providing secretariat support to councils, including the preparation of agendas, minutes and annual cycles. In addition, you work with internal information, including the institute newsletter, information displays and presentation materials, and you may be assigned tasks with photography and video when needed.

Your competencies

You have experience with communication and can express yourself clearly and purposefully, both when you prepare written material and when you collaborate with many different colleagues and partners. You work confidently in Danish and English and have good English skills in both writing and speaking.

You can create structure and overview in tasks with many participants, dependencies and deadlines. You are curious about new solutions and can translate ideas into concrete activities and processes. At the same time you have an eye for detail in administrative tasks, where good coordination and timely follow-up matter for events, meetings and internal processes to run smoothly.

We value that you take initiative, collaborate constructively and contribute positively to the everyday life of the team. You must be able to work independently with your areas of responsibility and at the same time regularly align tasks and priorities with the rest of the team. You thrive with variation in tasks and with periods where tasks arise that require a quick and well-coordinated response.

Who are we

At the Department of Chemistry and Bioscience, 230 staff and more than 700 students work to create knowledge for the world. You will become part of an administration with 20 colleagues, where team organization, cooperation, knowledge sharing and a positive feedback culture shape daily life. We have a common ambition to deliver a professional administration that makes a noticeable difference for the institute's staff, students and management.

You will have a workday with varied tasks, broad contact with the organization and an opportunity to develop both your professional skills and your workflows in collaboration with colleagues. We help each other, share knowledge and take responsibility for the common tasks. There are periods with high tempo, particularly up to events and important deadlines, but we also prioritise social community and a work environment where there is room for dialogue and sparring.

The position offers the possibility of remote work after closer agreement and with regard to the nature of the tasks. We plan the work with a focus on ensuring that the collaboration in the team, the institute's accessibility and the individual employee's daily life function well.

Application

Your application must include the following

• Application, in which you explain which professional and personal competencies and experiences make you particularly qualified for the position
• CV
• Degree certificate
• Any relevant attachments

You can read more about the requirements for your application here.

Applications are submitted via Aalborg University's recruitment system, which can be accessed under the job posting on Aalborg University's website.

Aalborg University wishes to reflect the surrounding society and has diversity as a core value. Therefore all are encouraged to apply regardless of personal background and orientation.

Do you have questions?

If you have questions, you are very welcome to contact us. You will find the contact persons at the bottom of the posting.

Interviews are expected to be held in week 45.

Other information

You can read more about our recruitment process here.

The recruitment process at Aalborg University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring workplace safety, compliance and integrity.

Salary and terms of employment

You are employed and paid in accordance with the agreement for academics in the state with placement as AC-fuldmægtig. There is an opportunity to negotiate allowances according to qualifications.

You can read about the salary and salary components for the position in the Salary Overview in connection with recruitment - Academic (AC-TAP). See the introductory paragraph on the page and the section “AC-fuldmægtig”.

There is a 3-month mutual probationary period in the position.

Aalborg University - Knowledge for the world

Aalborg University is an international workplace with more than 3,700 employees. We offer reality-based education and create world-class research results through collaboration between researchers, students and public and private companies. This is how recognitions, new solutions to society's problems and knowledge that changes the world are achieved. Our main campus is located in Aalborg, but we also have campuses in Esbjerg and Copenhagen.

Contacts

• Administrative Manager Morten Korsgaard: +4599403523, [email protected]
• Team Coordinator Christine Steenberg: +4599409305, [email protected]

Application deadline

26-10-2026

Ref. number

2026/1191

Department

Department of Chemistry and Bioscience