Medical Secretary or Health Administrative Coordinator for the Team for Integrated Dual Diagnosis Treatment, AFP, AUH

Would you like to be the administrative hub in a multidisciplinary treatment team, where your contribution directly affects how daily life works for both patients and colleagues? The Team for Integrated Dual Diagnosis Treatment (TIB) at Aarhus University Hospital is seeking a medical secretary or health administrative coordinator for the daily operations of the team.

About the team

TIB is a new specialized treatment offering for adults with moderate to severe mental illness, social vulnerability and concurrent substance use disorder. The offering is part of the national implementation of integrated dual diagnosis treatment, and the goal is one cohesive treatment course rather than treatment across different systems. We work FACT-inspired with daily multidisciplinary meetings and flexible pathways. About 200 patients are attached to the team. Doctors, nurses, psychologists, social workers and other professionals work closely together, and you will become a fixed part of the environment.

Your tasks

Your daily work is characterized by many different, practical tasks that keep the team running. You will, among other things

• receive and forward telephone inquiries from patients, relatives and collaborators
• handle administrative tasks such as booking and updating distribution lists in the EHR (EPJ)
• ensure the quality of documentation and registration in the EHR (EPJ)
• transport booking and meeting planning in Pronestor and Outlook
• order transport for patients
• plan meetings and coordinate calendars in Pronestor and Outlook
• handle payroll and absence registration for part of the staff group in PDC Duty Scheduler
• contribute to ensuring that the team’s administrative workflows are clear and functioning well in line with the team’s growth.

We imagine that you

• are educated as a medical secretary or health administrative coordinator
• have experience with EHR (EPJ) and are comfortable with digital systems
• work in a structured and independent manner and pay attention to details and quality
• keep an overview even when the phone is ringing and there are many balls in the air
• thrive in a multidisciplinary collaboration and contribute with good humor and flexibility.

With us you will get

• a central role in the daily operations of a dedicated team
• a varied daily life with many contact interfaces
• thorough onboarding and competency development within the dual diagnosis field
• influence on how we arrange the administrative workflows
• an working environment focused on professionalism, collaboration and well-being.

Practical information

Your daily workplace will be in the Psychiatry department at Aarhus University Hospital. Once training is completed, there is the possibility of remote work by agreement when tasks and operations permit. The position is full-time with working hours primarily Monday to Friday 8:00–16:00. From the new year there will likely be one weekly workday with working hours until 18:00.

Salary and employment terms

Employment from January 1, 2027 or by agreement. The application deadline is November 1, 2026, and interviews will be held on November 9, 2026.

Salary and employment terms in accordance with collective agreement between Danske Regioner and HK. The employment is contingent on a satisfactory child background check.

If you have questions, you are welcome to contact us at tel. 7847 1840 with attention to the medical secretary Carina Riisberg or the unit leader Christina Hostrup.

We look forward to hearing from you and reading your application.

The position is, as a rule, full-time.

As Region Midtjylland is continuously implementing savings and reorganizations, employees in redeployment who apply for the position will have priority.

Region Midtjylland is, in accordance with the EU directive on pay transparency that came into force on June 7, 2026, obliged to inform you of starting salary or a salary range for a position before you are offered employment.

Here you will find Region Midtjylland's salary catalog for most professional groups and positions found in Region Midtjylland: Transparency before employment - Medarbejder.rm.dk