PA for the hospital director at Herlev and Gentofte Hospital

Do you have an eye for both the big picture and the details, and do you thrive in making a busy day-to-day life work? As a PA to the hospital director at one of Denmark's largest acute hospitals, you will have a close collaboration with the director and an important role in getting the many agreements, deadlines and preparations to come together.

We offer

As a PA to the hospital director you will be close to the decisions and priorities that shape the hospital. You gain insight into the strategic management of a complex organization with a major impact on patients, employees and collaboration partners.

You will have a central role with a high degree of independence and the opportunity to shape the task solving. At the same time you will be part of a strong and well-functioning Directorate Secretariat, where we work closely together, help each other, share knowledge and lift the tasks collectively.

We place emphasis on a professional, but informal working environment with high trust, short decision paths and a good tone. There is room for both professional ambitions, sparring, humour and collegial togetherness – even when the tempo is high and days rarely are the same.

The position gives you a broad contact surface across the hospital and the opportunity to build a strong network among managers and key people. You gain insight into the hospital's strategic agendas and the opportunity to make a concrete difference in everyday life.

Your role and tasks

You will be responsible for creating structure, focus and momentum in a busy daily life. Your task is to stay ahead, anticipate needs and ensure that the director's time and attention are used on the most important things. You plan ahead, follow up consistently and quickly adapt plans and priorities.

You have an interest in the healthcare sector and a desire to understand the hospital's strategic agendas. As you build insight into the director's tasks and priorities, you take increasingly independent responsibility for assessing what requires the director's attention, and act accordingly.

Your tasks will include, among other things, to

• manage and prioritize the hospital director's calendar, plan ahead and respond when plans change
• assess, obtain and quality-check the information and materials the hospital director needs
• prepare meetings and follow up on agreements and decisions, so that agreed actions are carried out
• contact managers and staff across the organization to obtain information and follow up on deliverables and agreements
• coordinate meetings, conferences and visits and handle the practical tasks surrounding them
• contribute to other administrative and coordinating tasks in the Directorate Secretariat.

The management has offices at both Herlev and Gentofte Hospital. As a PA you will follow the hospital director across the two hospitals. You should therefore expect to work two days a week at Gentofte Hospital and three days at Herlev Hospital. You will have a fixed desk at both hospitals.

About you

We are looking for you who have experience as a PA, management secretary or from a similar coordinating function supporting the top management. Equally important is that you are proactive, think ahead and can make things happen. You take responsibility and act on your own initiative rather than waiting to be asked or assigned a task.

You are naturally structured and create systems, routines and an overview that both the director and your collaborators can rely on. Experience from the health care sector is an advantage, but not a requirement.

In addition we emphasize that you

• are service-minded, approachable and good at building trusting relationships across the organization
• communicate clearly and professionally in writing and speech, dare to express your opinion and contribute constructively with your own assessments
• have situational awareness and handle confidential information with discretion
• thrive in a supportive role in a complex organization with many collaboration interfaces
• are flexible with regard to working hours and prepared for tasks and availability needs to lie outside normal working hours.

Salary and employment terms

The position is 37 hours per week. Salary and employment terms follow the applicable collective agreement. Start date January 1, 2027 or by agreement.

Application process

We must have received your application and CV no later than November 1, 2026.

Information about the position

If you have any questions about the position, you are welcome to contact Unit Manager Lene Pedersen at tel. 20 52 00 32. You can read more about Herlev and Gentofte Hospital at www.herlevhospital.dk.