Receptionist & Administrative Coordinator for Lactosan

Are you service-minded to the core, good at creating structure, and do you thrive in a day-to-day where you meet people, coordinate, follow up and handle administrative tasks? Then you might be the one we are looking for to a central role in the administration at Lactosan.

We are looking for a Receptionist & Administrative Coordinator , who will take responsibility for our reception and at the same time become an important administrative support for the organization.

You will be one of the first people our guests, customers, candidates and partners meet when they visit Lactosan. But the job goes far beyond the classic receptionist role. You will also work with administrative and coordinating tasks across the company and will especially have a close collaboration with our Accounting and HR functions.

Therefore we are looking for you who both enjoy people and have an eye for detail – and who feel that the combination of service, administration, coordination and lighter bookkeeping sounds like an exciting workday.

About the job

As a Receptionist & Administrative Coordinator you will be the natural central point for our reception and a central administrative support function at Lactosan.

Your workday will be varied. One hour you greet a candidate for a job interview or help a colleague with a practical issue. The next you work focused on debtor payments, coordinate a courier shipment or ensure that important information reaches the organization.

Thus you will have a broad range of contacts and collaborate with colleagues across both administration and production.

Your primary tasks will include, among others

• To ensure professional and welcoming operation of the reception, including reception and registration of guests as well as handling of telephone, main email, post and meeting rooms
• To support our Accounting department with lighter bookkeeping tasks, including posting of debtor payments and MobilePay, sending bank statements and reminders, simple statistical reports and materials for audit
• To support Customer Service with administrative financial tasks, e.g. checking payments and sending bank statements
• To support HR with practical and administrative ad-hoc tasks
• To coordinate mail, packages and international courier shipments as well as relevant shipping documentation in collaboration with colleagues and external suppliers
• To contribute to our internal communication via postings on the intranet and in newsletters
• To coordinate various personnel schemes and activities such as commemorations, vaccination, massage scheme and internal events
• To solve and follow up on the many small and large ad hoc tasks that naturally land in a central administrative function

We are looking for a colleague who is motivated by variety and by being the person others naturally turn to when something needs to be coordinated, organized or followed through.

Who are you?

You may have an office education and experience from a similar administrative role. Maybe you already work as a receptionist, administrative coordinator, office assistant or in customer service. Or perhaps you have experience from accounting and are seeking a broader role with more contact with people.

The crucial thing for us is not that you have solved every task before. The most important is that you have the right approach and affinity for the area.

We imagine, however, that you

• have experience with administrative tasks, reception, customer service, office or similar
• work in a structured way and have an eye for both the detail and the overall task
• have a knack for numbers and are curious about lighter bookkeeping and accounting tasks
• are comfortable with Microsoft 365 (especially Excel) and adapt easily to IT systems
• communicate confidently and professionally in Danish and English
• can work independently and take responsibility for following your tasks through to the end
• thrive with many different contact surfaces and task types

As a person

You are first and foremost approachable, helpful and service-minded. You thrive in a workday that cannot always be planned from A to Z. The phone may ring, a guest may stand at the reception, and a colleague may need help, while you also have administrative tasks to complete. It requires that you can prioritise and keep an overview.

Finally, we place weight on you being trustworthy and discreet, since through the role you will be exposed to financial, personnel and other confidential information.

What you’ll be part of

You will be organizationally part of the Administration and report directly to Lactosan's CFO, Flemming Skov Christensen.

Although you will have your fixed base in the reception, your role will be characterized by cross-functional collaboration across Lactosan. You will especially work closely with colleagues in Accounting and HR, but also Customer Service, production, managers and other administrative functions will be a natural part of your contact surface.

That means you will have a position where you get to know the organization, the employees and our workflows very well.

We offer

In addition to offering a varied position with a large contact surface and the opportunity to take independent responsibility for a broad administrative portfolio, we also offer:

• An individually tailored onboarding program
• A strong interdisciplinary environment
• Good development opportunities - both professionally and organizationally
• Attractive employee benefits - including health insurance, massage program, canteen and corporate discounts

You will become part of a company where cross-functional collaboration between production and administration is a natural part of everyday life, and where you will have the opportunity to continuously develop in line with the role and the organization’s needs.

Practical information

Workplace: Lactosan A/S, Nordbakken 2, 5750 Ringe

The position: as a rule this is a full-time position but with the possibility to agree on part-time (between 32 - 37 hours)

Salary: salary and terms of employment are determined based on your qualifications and experience

Start date: as soon as possible

Application deadline: 18 October 2026

If this position sounds like something for you, we look forward to receiving your application and CV.

We expect to conduct 1st interviews in week 43 and 2nd interviews in week 44. The recruitment process is expected to be completed by the end of October.