Secretary/bookkeeper – 32 hours per week

Poseidon Residence – Thisted

Poseidon Residence is seeking as of January 1, 2027 a skilled and structured secretary/bookkeeper for a 32-hour-per-week position.

We are looking for someone who thrives with both numbers, administration and coordination, and who can help ensure that the administrative processes around our organization are well organized. You will have a central role and will work closely with the administrator, department heads, staff, board and our external auditor.

Your primary tasks

The position covers a broad range, and your duties will include

• Bookkeeping and ongoing financial follow-up in e-conomic
• Preparation and production of material for the annual financial statement in close collaboration with the auditor. Our accounting and financial management are subject to special requirements as a social service, and it is therefore important that you work systematically and document thoroughly
• Payroll processing and other payroll-related administrative tasks
• Preparation of statistics, including sick leave and other absences
• Time registrations and control of working hours
• Creation of residents in our journal systems
• Onboarding of new employees in relevant systems
• Obtaining and administering criminal and child protection attestations
• Organization and maintenance of personnel files and other staff documentation
• Minutes taking at board meetings and other relevant meetings
• Practical planning of theme days, courses and events
• Booking of rooms and coordination of the practical aspects around meetings and activities
• Diverse administrative tasks that naturally follow from the operation of a social service.

Who are you?

We imagine that you have experience with bookkeeping and administration, and preferably a relevant office, accounting or finance education.

It is essential that you have good knowledge of e-conomic , and experience with payroll administration will be a clear advantage.

You do not necessarily need experience from the social sector, but you must have the desire and ability to understand the special requirements that apply to finance, documentation and administration in the area.

As a person we expect you to be structured, thorough and independent . You must be able to manage many different tasks at once, meet deadlines and have an eye for when something is missing or needs follow-up.

Since you will handle sensitive personal data, payroll and financial information, we also place great emphasis on discretion, propriety and high professional integrity .

We offer

The position is 32 hours per week , and you will have a fixed office in Thisted together with the director .

There will be opportunities for home working days , when tasks permit, and generally we desire a flexible arrangement of the work with a focus on tasks being completed properly and on time.

You will get a position with a high degree of autonomy and the opportunity to influence how the administrative workflows are organized and developed.

Salary is negotiated individually based on qualifications and experience.

Start date is January 1, 2027 .

Application

We conduct interviews on a rolling basis, so please submit your application as soon as possible.

Application and CV should be sent to [email protected] .

If you have questions about the position, you are welcome to contact the manager at 44 10 13 00 daily between 9.00–10.00 or 15.00–16.00 .

We look forward to hearing from you.