Service-minded administrative employee for the Mayor's Secretariat - Gentofte Municipality

Do you want to become part of an engaged secretariat close to the political and administrative top management? We are looking for a service-minded and digitally strong administrative staff member who thrives on making people, meetings and processes fit together well – even when the pace is high and the tasks change.

About the job

You will become part of an experienced team that ensures professional and secure secretariat support for the mayor, the city manager, the legal department, the City Council and the Finance Committee. With us, days are rarely the same. Some tasks are planned far ahead while others arise with short notice. Therefore you must be able to work in a structured way and be flexible when reality changes.

You will work closely with colleagues in the Mayor's Secretariat and the head of the legal department. In addition, you will gain a broad network at the town hall, including through participation in the cross-cutting network for administrative staff who support the political committees (agenda editors).

You will have both fixed operational tasks and an active role in optimizing and digitizing our workflows, including in relation to the opportunities with AI.

Your main tasks

• be the agenda editor for the Finance Committee including coordination, booking meetings, catering, creating case files, quality assurance and sending out agendas, etc.
• provide secretariat support to the legal department and the citizens' adviser, including meeting – and course administration, calendar management for the legal head and lighter case processing such as handling applications for party funding.
• be involved in translating new digital possibilities and AI into concrete solutions in everyday work
• help and cover for your colleagues and take shared responsibility for ensuring that the tasks in the secretariat are completed

We imagine that you

• have a relevant administrative education and experience, preferably from a politically led organization, a board secretariat or a similar function
• are familiar with Microsoft 365; experience with agenda or ESDH systems is an advantage
• can express yourself confidently and precisely in Danish – also in writing
• can work with many simultaneous tasks and deadlines without losing overview or attention to detail
• have good situational awareness, can handle confidential information with discretion and professionalism
• stay calm in a sometimes busy daily life and know when it is a strength to spar and seek help from colleagues
• are prepared for the dispatch of committee agendas to take place outside ordinary working hours

We offer

• a central role close to the municipality's political and administrative decision-making processes
• independent responsibility for tasks and a close team-based work environment where we help each other
• skilled and engaged colleagues with high professionalism and an informal tone
• a varied workday with responsibility and contact with many parts of the organization
• an active role in developing digital workflows, including the use of AI
• flexible working frameworks where consideration for the task, the community and the individual are aligned
• a workplace where service, integrity, and collaboration are central values

Meet your new team

When you come aboard, we are four secretaries in the Mayor's Secretariat. We are a cross-cutting function under the city manager and share a department with five colleagues in Strategy and Analysis. We work independently but help each other, especially when it is busy. We share knowledge, collaborate on tasks and take joint responsibility to ensure tasks are solved safely and on time.

We interact with many different people across the organization and emphasize meeting everyone in a friendly, helpful and professional manner. It is important to us that you both enjoy the tasks and the people around them.

Salary and employment

The position is permanent at 37 hours per week with expected start on January 1, 2027 . Salary and terms of employment are set in accordance with the applicable collective agreement and after negotiations with the relevant union.

Have questions?

You are welcome to contact the head of the Mayor's Secretariat Dorte McEwen at phone 30542027, [email protected] or secretary Ann Charlotte Meiniche at phone 61384134, email [email protected].

Could it be you?

Send your application and your CV no later than October 25, 2026 . We expect to hold first interviews on November 10 and 11 and second interviews on November 16, 2026.

Gentofte Municipality aims for a diverse workplace and encourages all qualified candidates to apply for the position.

If you have questions regarding the position, please contact

Dorte McEwen

Head of Strategy and Analysis

[email protected]

Mobile: 30542027

Ann Charlotte Meiniche

Secretary

[email protected]

Telephone: 3998 0012

Mobile: 6171 9575

Application deadline: October 25, 2026 at 23:59