Specialist Consultant for Research Administration at the National Center for Artificial Intelligence in Society (CAISA)

We are looking for a proactive and engaged project coordinator for a central role in CAISA's secretariat.

The position is a permanent full-time position with start on 1 December 2026.

Your tasks

The National Center for Artificial Intelligence in Society is seeking a project coordinator for the center's secretariat. In the role you will have a central role in the administrative support of research, research collaborations and the center's strategic development. Your daily workplace will be at Aalborg University Innovate in Aalborg East, and you will work closely with the center's leadership and the other staff in the secretariat. The position is organizationally anchored at the Institute for Architecture and Medieteknologi, CREATE.

A significant part of the position consists in coordinating and further developing the center's fellowship program, including contributing to the program's strategic direction. You ensure coherence in the pathways for the affiliated fellows, from application and selection to onboarding and ongoing follow-up. You will become an important contact person for fellows and contribute to creating good frameworks for both the academic and social community around the program.

You plan, coordinate and carry out the center's monthly research seminars as well as other meetings, workshops and professional events. In addition, you will prepare minutes, reports and other documentation that support the center's work. You also handle administrative tasks within financial and budget monitoring, contribute to the building and operation of CAISA Hub in Aalborg and perform research-supporting tasks across the center's activities. The position gives you the opportunity to influence how administrative workflows, collaboration forms and activities are developed in step with the center.

Your competences

You have a relevant academic education and preferably experience with research administration or other research support, for example from a university, a public organization or a research-oriented organization. You can work analytically with complex tasks and translate many simultaneous inputs into clear processes, manageable plans and relevant follow-up.

You communicate clearly and precisely in Danish and English, both when you collaborate with researchers and management, and when you prepare written material. You have an eye for detail, while being able to maintain an overview of tasks, deadlines and dependencies. It is important that you can work systematically and independently, take responsibility for progress and continuously align your priorities with your closest collaborators.

You will have many points of contact in the role and must therefore thrive in collaborating with people with different professional perspectives and ways of working. You meet others in a courteous manner, follow up on agreements and can handle tasks that arise with short notice, without losing sight of the activities that are already planned.

Who we are

The National Center for Artificial Intelligence in Society brings together researchers and partners across disciplines to create knowledge about artificial intelligence and its significance for society. In the secretariat, we support the center's research environment, activities and collaborations and work closely with researchers, management and external actors.

You will become part of an international and interdisciplinary environment, where you will have a visible role in creating good conditions for research and professional exchange. We collaborate closely in everyday life, share knowledge and give space for individuals to influence their own tasks. The position offers good opportunities for professional development through collaboration with renowned researchers and through participation in the center's activities, seminars and strategic work.

CAISA has activities in both Aalborg and Copenhagen. The position is located in Aalborg East at AAU Innovate. There will be meetings and seminars in Copenhagen.

Link to the website: https://caisa.dk/ .

Application

Your application must include the following

• Application in which you explain which professional and personal competences as well as experiences make you particularly qualified for the position
• CV
• Degree certificate
• Any relevant attachments

You can read more about requirements for your application here .

Applications are submitted via Aalborg University’s recruitment system, which can be accessed under the job posting on Aalborg University’s website.

Aalborg University aims to reflect the surrounding society and has diversity as a core value. Therefore, everyone regardless of personal background and orientation is encouraged to apply.

Have you questions?

If you have questions, you are very welcome to contact us. You will find contact persons at the bottom of the posting.

Interviews will be held in week 45.

Other information

You can read more about our recruitment process here .

The recruitment process at Aalborg University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring workplace safety, compliance and integrity.

Salary and terms of employment

You are hired and remunerated according to the state collective agreement for academics with placement as Special Consultant. There is the possibility of negotiating a qualification allowance.

You can read about the salary and salary composition for the position in Salary overview in connection with recruitment - Academic (AC-TAP) . See the introductory section on the page as well as the section “Special Consultant”.

There is a three-month mutual probation period in the position.

Aalborg University - Knowledge for the world

Aalborg University is an international workplace with more than 3700 employees. We offer reality-based education and create world-class research results through collaboration between researchers, students and public and private companies. This is how recognitions, new solutions to society's problems and knowledge that changes the world are achieved. Our main campus is located in Aalborg, but we also have campuses in Esbjerg and Copenhagen.