Structured event coordinator with a knack for planning, collaboration and delivering great experiences - Department of Policy & Relations

Are you passionate about coordinating and being the one who keeps a cool head? Do you have drive and a sense for giving guests the best possible experience?

Then perhaps you are the person we are looking for as an Event Coordinator in the Stakeholder Management office at DTU.

In your portfolio of events you will coordinate activities related to departments and institutes in collaboration with sponsors from various parts of DTU. You are also part of the team around the Academic Ceremonies at DTU.

The job

You will be part of the Stakeholder Management Office and will collaborate with colleagues across DTU and, in some cases, external partners. Under supervision of the office's professional lead for events you will be responsible for planning, coordinating and delivering a range of events. The tasks mainly include poster events, seminars, workshops and other professional events for institutes, centres and departments at DTU.

You will work with the entire process surrounding an event – from the initial ideas and planning to execution and the subsequent evaluation. In close collaboration with internal and external stakeholders you contribute to coordinating, marketing and hosting events.

Your tasks will among other things include concept development, preparation of invitations and communications emails, obtaining quotations and budgeting as well as planning of facilities, catering and participant registration. You ensure coordination with partners and contribute to evaluation and reporting after held events.

As part of the team you will also assist with selected logistical tasks in connection with DTU's larger recurring events, including annual celebration and graduation receptions.

You should be prepared for fluctuating working hours, including evening work, in connection with events about 10 times a year.

Our expectations of you

We expect that you

• Have a relevant education in events, possibly communications, administration or similar. If you do not have an event-related education, we expect that you have experience with planning and coordinating events. It is an advantage if you have a few years' experience with event coordination.
• Have a flair for IT and a desire to learn new systems. Experience with Microsoft 365, Teams, OneNote, Conference Manager, Canva or similar tools is an advantage.
• Have an understanding of budgets and preferably experience with budget follow-up.
• Are highly structured, work independently and meet deadlines.
• Are good at both creating an overview.
• Thrive in collaboration and contribute positively to the team.
• Have experience with working with minute-by-minute schedules.
• Are good at communicating and express yourself clearly and professionally in both Danish and English, orally as well as in writing.
• Thrive in executing events and being the main driver for the practicalities as well as task allocation during execution.

It would also be an advantage if you have experience from the service-, hotel- or restaurant industry.

What we offer you

We offer you a position in a versatile and educational environment with dedicated colleagues. The Stakeholder Management Office has been built up over many years and is now DTU’s guarantee that university events are of high quality – you will help to carry this forward. We have an informal tone and good camaraderie, and even when there is pressure, there is time for smiles and good humor.

Salary and terms of employment

Salary and terms of employment in accordance with the OAO-S collective agreement and the organizational agreement for office workers, laboratory staff and IT staff (HK/Stat). There may also be negotiation of allowances in accordance with DTU's pay structure for HK Office: www.inside.dtu.dk/human-resources/under-ansaettelsen/loen/loenstrukturer .

You will be employed in the Department of Policy & Relations in a permanent full-time position of 37 hours per week. The position is intended to be filled by January 1, 2027.

Workplace is at Lyngby Campus.

Application and contact

We must receive your online application no later than October 28, 2026 . Open the link "Apply now", where you fill in the application form and attach a motivated application, CV and certificates.

If you want more information about the position you are welcome to contact Chief Consultant Ida Krøll at [email protected] and 9351 0829.

Applications received after the deadline will not be considered.

All interested regardless of age, gender, disability, race, religion or ethnic origin, are encouraged to apply. Since DTU works with research in critical technology, there are special rules for security and export control, and there may be open source background checks of qualified candidates for the position.

DTU – For the benefit of society since 1829

DTU is one of Europe’s leading technical elite universities. With research and education at international top level we solve the major societal challenges of our time and contribute to ensuring Europe’s global leading position in sustainable technology development. Since H.C. Ørsted founded DTU almost 200 years ago, our mission has been the same: We develop and exploit natural science and technical science for the benefit of society. DTU has 13,800 students, 1,600 PhD students and 6,500 staff.

We work in an international environment and have an inclusive, developing and informal work culture. DTU has campuses across Denmark and in Greenland and collaborates with the best universities in the world.