Structured Event Coordinator with a knack for planning, collaboration and great experiences - Policy & Relations Department

Are you passionate about coordinating and being the one with the cool head? Do you have drive and a sense for giving guests the best experience?

Then perhaps you are the person we are looking for as an event coordinator in the Stakeholder Management Office at DTU.

In your portfolio of events you will coordinate activities connected to departments and institutes in collaboration with requisitioners from different parts of DTU. You are also part of the team around the regular Academic Ceremonies at DTU.

The job

You will become part of the Stakeholder Management Office and will collaborate with colleagues across DTU and, in some cases, external partners. Under supervision of the office's professional lead for events you will be responsible for planning, coordinating and delivering a number of events. The tasks primarily include poster events, seminars, workshops and other professional events for institutes, centers and departments at DTU.

You will work with the entire process around an event – from the initial ideas and planning to the execution and the subsequent evaluation. In close collaboration with internal and external stakeholders you contribute to the coordination, marketing and execution of events.

Your tasks will include, among other things, concept development, preparing invitations and communications emails, obtaining quotes and budgeting, as well as planning facilities, catering and participant registration. You ensure coordination with partners and contribute to evaluation and reporting after held events.

As part of the team you will also assist with selected logistical tasks in connection with DTU's larger recurring events, including the annual celebration and graduate receptions.

You must be prepared for varying working hours, including evening work, in connection with events about 10 times a year.

Our expectations of you

We expect that you

• Have a relevant education in events, possibly communications, administration or similar. If you do not have a formal event education, we expect that you have experience planning and coordinating events. It is an advantage if you have a couple of years of experience in event coordination regardless.
• Have a flair for IT and a willingness to learn new systems. Experience with Microsoft 365, Teams, OneNote, Conference Manager, Canva or similar tools is an advantage.
• Have an understanding of budgets and preferably experience with budget tracking.
• Are highly structured, work independently and meet deadlines.
• Are good at creating an overview.
• Thrive in collaboration and contribute positively to the team.
• Have experience working with minute-by-minute schedules.
• Are good at communicating and expressing yourself clearly and professionally in both Danish and English, orally as well as in writing.
• Thrive in executing events and being the driving force for the practicalities as well as the distribution of responsibilities during the event.

It would also be an advantage if you have experience from the service, hotel or restaurant industry.

What we offer you

We offer you a position in a diverse and educational environment with engaged colleagues. The Stakeholder Management Office has been built up over many years and is now, among other things, DTU’s guarantee that university events meet a high quality – you will help to carry this forward. We have an informal tone and a good sense of community, and even when there is pressure, there is time for smiles and good humor.

Salary and employment terms

Salary and employment terms in accordance with the OAO-S collective agreement and the organizational agreement for office clerks, laboratory technicians and IT staff (HK/Stat). In addition, allowances can be negotiated in accordance with DTU's pay structure for HK Office: www.inside.dtu.dk/human-resources/under-ansaettelsen/loen/loenstrukturer.

You will be employed in the Department of Policy & Relations in a permanent full-time position of 37 hours per week. The position is to be filled by January 1, 2027.

Workplace is at Lyngby Campus.

Application and contact

We must receive your online application no later than October 28, 2026 . Open the link "Apply now", where you fill in the application form and attach a motivated application, CV and certificates.

If you would like more information about the position, please contact Chief Consultant Ida Krøll at [email protected] and 9351 0829.

Applications received after the deadline will not be considered.

All interested regardless of age, gender, disability, race, religion or ethnic origin are encouraged to apply for the position. As DTU works with research in critical technology, which entails special rules for, among other things, security and export control, there may be an open source background check of qualified candidates for the position.

DTU – To the benefit of society since 1829

DTU is one of Europe's leading technical elite universities. With research and education at international top level, we create solutions to the major societal challenges of our time and contribute to ensuring Europe’s global leading position in sustainable technology development. Since H.C. Ørsted founded DTU nearly 200 years ago, our mission has been the same: We develop and apply natural and technical science for the benefit of society. DTU has 13,800 students, 1,600 PhD students and 6,500 employees.

We work in an international environment and have an inclusive, developmental and informal work culture. DTU has campuses across Denmark and in Greenland and collaborates with the best universities around the world.

Location

Kgs. Lyngby, Denmark

Apply Before

2026-10-28T22:59:00+00:00