Work Schedule Planner

Work schedule planner for a new joint planning team in Operation and Intensive Care

Would you like to be part of building a completely new team?

Are you structured and responsible with a sharp organizational overview? Do you thrive in a daily routine where many considerations must come together and where dialogue and collaboration are an important part of the task? And are you motivated by creating work schedules that support both cohesive, high-quality patient pathways and a good working environment for the staff? Then we have an exciting opportunity for you.

About the position

In Operation and Intensive Care (OPI) at Regionshospitalet Gødstrup we are establishing a new work schedule planning team, organizationally positioned as a staff function in the department. Therefore we are recruiting three work schedule planners, who together will build and develop our new planning team from 1 January 2027 or by agreement.

OPI is a large department with around 400 staff distributed across several professional groups, primarily doctors and nurses, within areas such as surgery, anesthesia, intensive care, recovery and the sterilization area. We work around the clock year-round - across multiple professional groups and specialties. This places high demands on work schedule planning, which must be robust, flexible and close to the clinical daily life.

As a work schedule planner you will have a central role. Good workforce planning has a great impact on employees' well-being and work-life balance and at the same time on ensuring the right competencies are present when patients need them.

You must therefore be able to create work schedules where employees' wishes and needs are balanced with the considerations of patient pathways, the necessary competencies, the department's activity and the overall operation. It requires structure and systematic thinking – but also dialogue, integrity and the ability to find solutions when the puzzle does not immediately fit.

You will be part of a team of three, who together will have the opportunity to shape the new function and create good common workflows. The role will be close to the staff and the clinical operation with a close collaboration with managers and clinical key persons. In the future, we want to explore the possibilities of AI as part of the task solution.

The positions are full-time with weekday work.

Job and position description

Your primary tasks

• draft and continuously adapt work schedules across OPI
• coordinate with managers and clinical key persons regarding staffing and necessary competencies
• be in dialogue with staff about wishes and changes in the work schedule
• plan in connection with holidays, courses, education, maternity leave and otherAbsences
• handle changes in staffing, including during illness
• ensure that the scheduling is done within applicable collective agreements, working time rules and local agreements
• contribute with overview of staffing and resources
• participate in developing the new work scheduling function and common workflows.

We expect that you

• have experience with work scheduling, resource planning or other complex administrative planning
• have good IT skills and preferably experience with digital work scheduling systems
• have knowledge of relevant collective agreements and working time agreements – or an interest in learning it
• work structured and independently and maintain an overview when plans change
• can balance the needs of the individual employee with the patients and the workplace's overall needs
• communicate clearly and respectfully – even when not all wishes can be accommodated
• are approachable, solution-oriented and good at building relations
• thrive in close collaboration and shared responsibility
• are keen to help develop a completely new function and a new team.

We offer

• a central role in building OPI's new work schedule planning function
• opportunity to influence the function and workflows from the start
• a workplace where good work scheduling is seen as an important part of both the working environment, operations and good patient pathways
• close collaboration with staff, managers and clinical key persons
• a thorough introduction to the department, planning systems, collective agreements and working time rules
• a professional community with room for sparring, initiative and new ideas.

More information

Further information about the position can be obtained by contacting Chief Nurse Shila Mikkelsen tel. 30351473/mail: [email protected]

Or

Chief Nurse Karin Jakobsen 61189185/mail: [email protected]

Application deadline

You can apply online by clicking on