Administrative Coordinator for Secretariat and Service Tasks - Department of Finance and Accounting

Do you want to be a central part of a small secretariat where administration, coordination and service go hand in hand?

We are looking for a colleague for a versatile role that combines administrative secretariat tasks with practical service duties. You will become an important part of the secretariat and a natural focal point for both colleagues and partners.

You will have a varied daily routine, helping to create structure, coordinate tasks and ensure that day-to-day operations run smoothly.

What does the job involve?

The position includes both administrative and practical service tasks, equally weighted. It is therefore important that you enjoy both parts and switching between different types of tasks during the day.

Your tasks

• Administrative secretariat tasks
• Calendar and meeting coordination
• Practical planning and support for meetings and events
• Handling of shared mailboxes and administrative inquiries
• Orders and coordination of service provision
• Contribute to daily operations and service in the house
• Carry out shared service functions and help ensure that kitchens and common areas are inviting and functioning in everyday life

To succeed in the job it is important that you

• have experience with administrative tasks and coordination
• work in a structured way and keep an overview, even when you have several tasks going on simultaneously
• take responsibility and follow your tasks through
• thrive with the combination of administrative and practical service tasks
• communicate clearly and professionally
• are familiar with the Office package and common administrative systems
• meet colleagues and partners in a welcoming and professional manner
• can adapt when daily tasks and priorities change
• contribute positively to the collaboration and the sense of community in the team.

It is important that you thrive with both administrative and practical tasks, take responsibility for your tasks and contribute to ensuring that the shared tasks are completed.

We offer

• A permanent position of 30-32 hours per week
• A versatile role with independence and responsibility
• Possibility to become a central part of a small secretariat with contact points across the organization
• Good colleagues and an informal working environment
• A daily life with collaboration, variation and responsibility
• Stable tasks and the opportunity to build a central role over time

Regardless of where you are in your career, we would like to hear from you. If you thrive with responsibility, variation and making a difference for those around you, this could be your next job. With us you will have an important role in everyday life, good colleagues and the opportunity to put your own stamp on the tasks. We look forward to hearing from you.

Practical considerations

The position involves a number of tasks that require physical presence. We therefore expect high attendance and active participation in everyday life. Homeworking can be arranged as needed and with regard to the tasks.

Salary and terms of employment

Salary and terms of employment in accordance with the OAO-S collective agreement and the organizational agreement for office staff, technicians and IT workers (HK/Stat). In addition, supplements can be negotiated in accordance with DTU's pay structure for HK Office: www.inside.dtu.dk/human-resources/under-ansaettelsen/loen/loenstrukturer.

We expect to hire no later than February 1, 2027.

Your workplace will be at DTU, Department of Economics and Accounting (AØR), Lundtoftevej 150, 2800 Kongens Lyngby.

Application and contact

We must receive your online application no later than November 11, 2026 . Open the link "Apply now", fill out the application form and attach a motivated application, CV and relevant certificates.

If you would like more information about the position, you are welcome to contact the secretarial manager Bettina Ingemann Nielsen, at telephone 5115 7421.

Applications received after the application deadline will not be considered.

All interested regardless of age, gender, disability, race, religion or ethnic origin are encouraged to apply. Since DTU conducts research in critical technology, which involves special rules for security and export control, there may be open source background checks of qualified candidates for the position.

DTU – To the benefit of society since 1829

DTU is one of Europe’s leading technical elite universities. With research and education at an international top level, we create solutions to the major societal challenges of our time and contribute to securing Europe’s global leading position in sustainable technology development. Since H.C. Ørsted founded DTU almost 200 years ago, our mission has been the same: We develop and apply natural science and technical science for the benefit of society. DTU has 13,800 students, 1,600 PhD students and 6,500 employees.

We work in an international environment and have an inclusive, developing and informal work culture. DTU has campuses across Denmark and in Greenland and collaborates with the best universities in the world.

Location

Kgs. Lyngby, Denmark

Apply Before

2026-11-11T22:59:00+00:00