Administrative employee with focus on fleet and insurance in Ballerup Municipality

Would you like to help ensure professional administration of the municipality's insurances and vehicle fleet? Do you thrive in coordination, contact with the municipality's decentralized units, data management and administrative case handling? Then maybe you are the one we are seeking for a newly established combined position as vehicle fleet and insurance coordinator.

In the position you will play a central role in the daily administration and development of the municipality's insurance area and vehicle fleet. You will be the link between the municipality's units, the insurance broker and other partners, and you will be responsible for creating an overview, ensuring correct data and supporting efficient workflows.

Your primary tasks

Insurance area

• Coordinate the municipality's overall insurance administration in close cooperation with the municipality's external insurance broker
• Be the contact person between the municipality's units, claims reporters and the insurance broker
• Follow up on claims handling and ensure correct handling of settlements and disbursements
• Maintain and update the municipality's asset lists and insurance data
• Contribute to risk management, reporting and management information in the insurance area
• Plan and coordinate upcoming tenders of the municipality's insurances in cooperation with the insurance broker
• Actively participate in future tenders for insurance broker services
• Contribute to the revision and updating of the municipality's insurance policy and related procedures and guidelines.

Vehicle fleet administration

• Maintain the municipality's vehicle registrations in the Vehicle Register
• Handle additions and removals of vehicles as well as registration certificates
• Manage the vehicles’ insurance matters and coordinate claims handling
• Administer fines, charges and other collections related to the municipality's vehicles
• Contribute to correct registration and data maintenance in the municipality's fleet management system
• Contribute to development and maintenance of workflows, guidelines and instructions in the vehicle fleet area
• Provide guidance to managers and employees on administrative matters related to the municipality's cars.

Category responsibility

• Category responsible for Transport. The areas include, among others, freight transport, passenger transport and transport means and related service
• Category responsible for Financial service . The areas include, among others, banking associations, insurance broker and insurance
• Category responsible for Supply. The areas include, among others, supply broker and fuels.
• The role as category responsible is essentially to be the driving force in both the tendering process and subsequent contract management
• If you are not yourself responsible for tendering or contract management, your task will be to coordinate with colleagues who handle the task
• As category responsible you should have the general overview of your categories including, for example, underlying contract areas, deadlines, key users and suppliers.

Your competencies

You have experience with administrative coordination and thrive in a role where you create structure, overview and coherence across many stakeholders. You are motivated to ensure that processes run efficiently and that tasks are followed through to completion.

You work systematically and have an eye for detail. At the same time you are able to keep an overview when several tasks and deadlines must be handled in parallel. Since the role spans both the insurance and vehicle fleet areas, it is important that you are curious and want to learn both subject areas and related systems. The role includes administration of insurance data, asset registers, vehicle data and claims follow-up - hence data quality and documentation are crucial.

We place emphasis on you being a good partner and thriving with many points of contact. You should be able to build good relationships with the municipality's leaders and employees as well as collaborate professionally with external partners.

We imagine that you

• Have experience with administration, coordination and case handling
• Have an interest in contracts, insurance matters and administrative processes
• Are analytical and focused on quality in data and documentation
• Can work independently and at the same time participate in collaborations
• Are proficient in the Office suite and quick to learn new IT systems
• Preferably have experience from a municipality or another politically governed organization
• Are service-minded, responsible and follow up tasks through to completion
• Take ownership of your tasks, are good at creating progress and thrive in a role where you are the coordinating key person who ensures that both the insurance and vehicle fleet area function professionally and efficiently.

What you get with us

You will become part of the Procurement section as part of the Center for Finance, where we work with good and sustainable solutions to support the rest of the organization. Purchasing works, among other things, with tenders, procurement, e-procurement, contract management and sustainability. We are a professionally strong team with a focus on collaboration, quality and development, and we are seeking a colleague who wants to take responsibility for two important administrative areas: insurance and vehicle fleet.

In the vehicle fleet area you will become part of the municipality's new organization of fleet management in accordance with Ballerup Municipality's fleet strategy, where you will have close collaboration with the municipality's fleet manager. Together you will support a professional and efficient administration of the municipality's vehicles. The fleet manager, employed in the Center for Properties, has the strategic and development responsibility for the fleet. The vehicle fleet and insurance coordinator works with administration, coordination, data and the daily support of operations.

Who we are

You will become part of the Center for Economics which consists of the three sections Purchasing, Corporate Economy and Economic Service. The center supports the entire municipality with tasks within finance, procurement and tendering.

In Purchasing we are 12 employees distributed across three work communities; tendering, contract management and sustainability and behaviour.

The new colleague we are looking for will have an independent key role with responsibility for the municipality's insurance and vehicle fleet administration. You will become part of a professional community with good opportunities for sparring across the organization, including other category leads, fleet manager, professional centers and external partners.

We work in an open-plan office and place great emphasis on collaboration, knowledge sharing, a high level of ambition and good collegiality.

Would you like to know more

You can learn more about the position by contacting Purchasing Manager Sara Lerche-Bachdal at phone 2015 7668. Please feel free to send a text beforehand and arrange a time for a call.

Read more about Ballerup Municipality as an employer at job.ballerup.dk

Read more about Purchasing in Ballerup at https://ballerup.dk/erhverv/leverandoer-til-kommunen/indkoeb#paragraph-43134

Hiring process and salary

The employment date is January 1, 2027.

We expect to hold 1st interview on November 5 and 2nd interview on November 11; before the 2nd interview you will receive a case.

The position is initially 37 hours and is a permanent position.

Application deadline: 27 October 2026

We offer salary and employment terms according to the agreement for academics or administrative staff in the municipalities.

Employment is pursuant to the principles of local wage formation and in agreement with the negotiating organization with rights to negotiate.

The salary range for the position as an academic is 35,858 DKK – 50,155 DKK per month excluding pension for full-time employment (37 hours weekly).

The salary range for the position as administrative staff is 35,013 DKK – 51,756 DKK per month excluding pension for full-time employment (37 hours weekly).

The final salary is determined after negotiations between the employer and the trade organization that has the right to negotiate in the relevant agreement area. The salary depends, among other things, on your education, documented seniority and qualifications.

Ballerup Municipality has smoke-free working hours. Read more here

We see diversity as a strength. Therefore we encourage everyone regardless of gender, age, disability, religion, sexual orientation or ethnic background to apply for a job with us.

Submit your application online. Click on the “Apply” below and attach your application, CV and educational certificate.

We look forward to hearing from you.

Department: Center for Economics

Application deadline: 27 October 2026

Location: Hold-An Vej, 7, 2750, Ballerup