Administrative officer for maternity leave replacement sought for the Department of Political Science, Faculty of Social Sciences, University of Copenhagen

Do you want to be closely involved with the management of one of the country’s leading political science environments? As an employee at the Institute of Political Science (IFS) you will become the institute’s right-hand with tasks ranging from meeting planning to strategy and research support.

We are seeking an employee with an start date of December 1, 2026. The position is a temporary appointment until June 30, 2028 with the possibility of extension. We offer an ambitious, dynamic and international working environment with good professional development opportunities.

Responsibilities

You will be part of a small administrative team at IFS, where we work closely together to support the institute’s activities. This means a short path from idea to action, and that you will take on responsibility and have a broad interface from day one. The everyday life is characterized by great variety in the tasks, and you should therefore be eager to tackle challenges that draw on your organizational, analytical and practical sense.

The position spans the roles of PA to the institute director and AC-generalist, and the emphasis between the two areas will shift during the course of the employment. You should therefore thrive with a varied and changing task portfolio and with collaborating broadly from the institute leadership to the scientific staff and partners in the university administration.

Tasks will include

• Support for the institute director, including planning, coordination and follow-up related to meetings in which the institute director participates.
• Coordination of management tasks in collaboration with the head of administration and follow-up on managerial decisions in the organization.
• Support for the vice institute director for education, e.g., planning of teaching, projects in collaboration with the scientific staff and execution of events.
• Support for the vice institute director for research, e.g., by proactively looking for funding opportunities, keeping researchers updated on important dates and administratively supporting them in the application process.
• Support for strategy and development work at the institute.
• Communication and dissemination tasks across the organization.

Qualifications

We expect you to have a relevant master’s degree. It is an advantage if you can contribute with the following competences:

• Ability to work in a structured way and to hold strands together even when several tasks and processes run in parallel.
• Strong in planning and following up on processes and decisions so that nothing falls through the cracks.
• Proactive and proactive: You see what is needed and take the initiative to make it happen.
• Good organizational understanding and ability to collaborate with several different professional groups.
• Meticulous and able to stay calm and maintain a positive mood in busy periods.
• Desire to contribute to constructive collaboration in administration and with the institute’s other staff.
• Good Danish and English skills in both writing and speech.

About the team

You will become part of a small team consisting of an administration manager, a PA to the institute director, an AC staff member, two administrative coordinators, a center administrator affiliated with the Center for Military Studies, and three student assistants. We carry out tasks collectively and step in where needed, so you should be willing to contribute, even when the task lies outside your fixed portfolio.

About IFS

IFS has 120 employees and offers teaching at bachelor and master level to about 2,000 students. It is customary that leadership positions in our society are held by political science graduates, and demand for the graduates is high in both the public and private sectors, nationally and abroad. Our research is world-class and contributes to Danish society in a wide range of areas. Research is funded by Danish as well as international and European public and private funds. Read more about IFS here:

Salary and terms of employment

Start date December 1, 2026 or as soon as possible thereafter.

This is a temporary position with the possibility of extension with a weekly working time of 37 hours.

Employment and remuneration are in accordance with the applicable collective agreement between the Ministry of Finance and AC, with placement as an administrative officer. There will be an opportunity to negotiate allowances.

Further information

You are very welcome to contact the administration manager Naja Kongsted Olsen at tel. 35 33 57 56 / [email protected] if you want further information about the position.

Application

Send us your application, CV and degree certificates electronically no later than October 19 at 23:59.

We expect to conduct interviews in weeks 45 and 46.

We want to reflect the surrounding society and encourage everyone, regardless of personal background, to apply for the position. You can read more about IFS’ ongoing work to ensure an inclusive, professional and respectful work culture here.

The University of Copenhagen offers its nearly 10,000 employees opportunities to fully utilize their talents in an ambitious, informal environment. We ensure traditional yet modern frameworks for education and free research at a high international level. We seek answers and solutions to common problems and make new knowledge accessible and useful for others.

Contact

Naja Kongsted Olsen

Email: [email protected]

Info

Application deadline: 30-10-2026

Employment date: 01-12-2026

Department/Location: Institute of Political Science