Examination Administrator with an interest in coordination, structure and good collaboration at Roskilde University

Do you have experience with exam administration? Do you love ensuring efficient and good processes? Do you enjoy dialog with students and teachers? Is good collaboration with colleagues priceless?

In Education Planning and Exam there is a colleague retiring, and we are therefore seeking a new engaged, professionally skilled and friendly colleague.

About the Unit for Education Planning and Exam

Education Planning and Exam are two teams within one unit. In total there are 6 education planners and in the Exam team there are 23 study administrators who work with enrollment and exam administration.

The vacant position is in the Exam team, where you will work closely with experienced colleagues, who vary widely in age. A hallmark of the Exam team is that it is a workplace where people want to stay. In Exam we are divided into work communities related to the institutes, but we also have cross-cutting groups such as a systems group, a dissemination group, a local trial group, among others, which coordinate and solve challenges across. We have close collaboration with the institutes and know the teachers and our programs well. We work according to common rules at Roskilde University (RUC).

Your tasks

You will be responsible for planning and supporting the students’ educational and exam paths. This includes setting up courses, projects and examinations in our systems, booking examiners and rooms, and maintaining close dialogue with teachers, study program directors and students.

You will work with several programs, including several with international students, so good English skills are important. We have a daily telephone time from 10:00 to 11:30, which we cover on a rotating basis, as well as email inboxes where we guide and help students.

Besides supporting exam planning, depending on your profile you will also participate in cross-unit tasks, such as assisting students in our physical Student Hub and giving presentations for students and teachers at the start of studies.

We are in the process of migrating our IT exam system to WISEflow and we will also implement a new examiner allocation system (Censorum), which will be national. In general, we are working to become more digital.

Qualifications and competencies

You can either have extensive experience from study administration, be at the start of your career, or be a recent graduate with a Professional Bachelor in Public Administration or an office administration education.

We emphasize the following

• Preferably experience with study administration or administration
• Good oral and written language skills in both Danish and English
• Ability to communicate professionally and in a helpful manner
• Love to plan, structure and keep track of processes
• Ability to prioritise and maintain an overview of many tasks
• Good collaboration skills, willingness to share knowledge and take responsibility and create positive changes
• You have an easy time learning new things, e.g. we currently have several new IT systems
• In terms of personal competencies, we value independence, a service mindset and the ability to collaborate

We offer

• A wonderful workplace with a good working environment
• Thorough onboarding, experienced colleagues and good opportunities for professional development
• A team that values good collaboration, quality and room for ideas and humor. We have a gift fund, shared breakfast and a friendly tone
• A family-friendly workplace with high employee satisfaction and flexibility including the possibility of homeworking up to two days per week
• A workplace in beautiful surroundings close to public transport
• Many collaborative relationships across the university

Education Planning and Exam is part of StudieLiv, which is the educational administration at Roskilde University. We have recently undergone a major administrative reorganization to strengthen the administration to better support education and research. The change for Education Planning and Exam has been the merging of the two teams, and there will be development of better and new forms of collaboration between the two teams. There will also be new forms of cross-StudyLiv collaboration.

Roskilde University

Roskilde University was created to challenge academic traditions and to experiment with new ways of creating and acquiring knowledge. We cultivate a project- and problem-oriented approach to knowledge development, because the most relevant results are achieved by reading real problems together with others. We cultivate interdisciplinarity because no significant problems can be solved from a single disciplinary perspective. And we cultivate openness because we believe that involvement and knowledge sharing are prerequisites for free thinking, democracy, tolerance and growth.

More information

You are welcome to contact the unit head of Education Planning and Exam, Lone Mølgaard, [email protected], tel. 61951141, if you want further information about the position.

Conditions of employment

The appointment is for 37 hours per week, we have flexitime and the possibility of homeworking up to two days a week. Wednesday is a fixed day on site. Appointment is made in accordance with the organizational agreement between the Ministry of Finance and HK STAT.

We would like you to be able to start on December 1, 2026. Interviews are expected to be held in week 44 d.

October 28 and 29, 2026

. Candidates will be invited on October 26, 2026. We participate 4 in the appointment committee. We use a case in the hiring process

In accordance with the directive on salary transparency, salary ranges for the different job categories at Roskilde University are listed here.

Application

Apply for the position at https://ruc.dk/ledige-stillinger-pa-roskilde-universitet/

The application must include

• Motivated application
• CV
• Documentation of education

The application deadline is October 25, 2026.

Materials received after the deadline will not be considered.

Roskilde University encourages all regardless of personal background to apply.

The employment process at Roskilde University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring the workplace's safety, compliance and integrity.

Application deadline: Oct. 25, 2026

Location: Roskilde University