Executive Secretary with an overview and drive

Can you make the calendar, the details and everyday life hang together?

Are you good at creating overview and being proactive? Do you thrive close to the administrative and political leadership? And are you motivated by many contact points and a day-to-day where plans can change, and where good coordination and solid follow-up make a noticeable difference?

Then you are the person we are looking for to the secretariat in Struer Municipality.

As the municipality's new executive secretary you will have a central role as a fulcrum in making daily life in a political and administrative organization function. You will be the one who creates an overview, follows up and ensures that meetings, visits and activities are well prepared.

You will also become part of a small secretariat where we work closely together, help each other and have an eye for both the whole and the individual task.

About the position

The secretariat is a team in the Department of Politics and Administration which is part of the Center for Internal Service. In the secretariat you will become the third colleague and part of a team that works closely together to ensure a professional and cohesive service to the municipality's political and administrative leadership.

Your tasks will primarily relate to the daily support of the mayor. Here you will play an important role in creating structure and coherence around the mayor's activities and calendar. You will also have a broad contact surface across the entire organization and you will be in ongoing contact with managers, employees and external partners.

Your primary tasks will be

• Planning and practical coordination of meetings, visits and events.
• Preparation of meeting materials and ensuring that the practical and administrative aspects of the mayor's activities are in place.
• Calendar management as well as handling and follow-up on the mayor's inbox.
• Handling of shared mailboxes and other administrative tasks in the secretariat.
• Coordination of anniversaries and other cross-cutting activities in the administration.
• Other practical and administrative ad hoc tasks as well as help across the secretariat when needed.

Some tasks can be planned well in advance, while others arise at short notice and must be handled quickly and securely. You must therefore thrive in a daily life where priorities can change, and where you continually have to find the best way forward.

You must be able to see both the whole and the details, be proactive and follow up so that nothing falls through the cracks. The position includes both large and small tasks, and they are all important for everyday life to function.

In the secretariat we help each other and cover for one another. You must therefore also be willing to contribute broadly to the overall task solution when needed.

We are looking for you who make things hang together

You may have a degree as an administration bachelor, a clerical education within public administration or another relevant administrative background. It is an advantage if you have experience with administrative work in a politically led organization.

The decisive thing is that you

• Create structure, follow up well and get tasks safely to completion.
• Keep calm and maintain overview, even when the pace is high and plans change.
• Communicate clearly and courteously and easily learn new workflows and systems.
• Meet others with helpfulness and good humor and contribute naturally to collaboration.
• Have good judgment, protect confidentiality and thrive in a politically led organization.
• Can make decisions yourself when there are situations where action is needed quickly.

What you can expect from us

You will get a central and versatile position with a broad contact surface across the municipality. You will come close to the municipality's administrative and political leadership and gain insight into many different parts of the municipal organization.

You will become part of a department with an informal tone and a high ceiling. We get along well with each other, and we emphasize a work environment where there is room for both professionalism and good humor. We help each other and step in when needed.

Further information

If you have questions about the position, you are welcome to contact the Secretariat Chief Emil Bonnerup Christensen at telephone 29 93 27 16 or [email protected].

The position is 37 hours per week, and salary and terms of employment are set in accordance with the applicable collective agreement.

Start date: January 4, 2027

Application deadline: November 8, 2026 at 23:59

First interview round: November 13, 2026

Possible second interview round: November 17, 2026

In the event of a second interview round you will be presented with a case that you need to relate to and present during the interview.

Struer Municipality encourages all qualified applicants to apply for the position. We value competencies and qualifications and seek a workplace with room for diversity.

About Struer Municipality

In Struer Municipality we are close to people, technology and nature. We are a municipality with short paths from idea to action, and we believe that the best solutions are created together.

Together we create strong partnerships and are united in developing future welfare. We do not have all the answers in advance. Therefore we need employees who are curious, take responsibility and actively contribute to finding good solutions.

Learn more about Struer Municipality

Are you considering relocation?

Would you like to apply for the position but are unsure about the possibilities of moving to the area? It may also be necessary that your partner finds a job in the area.

Struer Municipality has a relocation service, where you and your partner can get direct and personal help, completely free of charge and without obligation, if you are considering moving to Struer.

Contact Relocation Service at [email protected] or phone 96 84 87 94.