Consultant for management support, case preparation and strategic coordination

Would you like to work closely with the top management at Aalborg University and help build a solid foundation for strategic decisions and the development of the university? We are seeking a full-time administrative officer or senior consultant for the President's Secretariat for a permanent full-time position with start no later than January 1, 2027. You will become a central part of the university's engine room, where you work with cases, processes and decision proposals that affect the entire organization.

Your tasks

In the President's Secretariat you will work closely with the top management on tasks that matter for the university's direction and development. You will become part of a central unit that supports the rectorate and other leadership bodies and ensures that decisions are made on a thoroughly worked out and well-founded basis.

Responsibilities

• Prepare and quality assure case presentations, notes, decision proposals and management information.
• Prepare meetings, agendas, briefings and presentation material for the management.
• Ensure follow-up on decisions and coordinate contributions from relevant professional areas and administrative units.
• Secretariat support to leadership fora, committees, working groups and cross-cutting processes.
• Administration: registration, email handling, meeting coordination, minutes with partners.
• Contribute to analyses, consultations and case preparation for the executive board and other leadership forums.
• Coordinate and lead strategic projects, development tasks and implementation activities.
• Help translate complex agendas into clear messages, concrete actions and usable decision-making foundations.

The tasks vary in content and pace, and you must be able to create overview, progress and quality, even when several deliverables must be handled simultaneously.

Your competencies

You have a relevant master's degree and strong written and analytical skills. We particularly emphasize that you:

• Can prepare sharp decision proposals and case presentations.
• Can identify the key issues and translate complex topics into clear messages.
• Have experience with meeting preparation and executive support.
• Can prepare professional briefs and presentations, including in PowerPoint.
• Can drive smaller projects and coordinate cross-cutting processes.
• Have organizational understanding and thrive in a complex organization with many stakeholders.
• Think proactively and contribute independently.
• Handle confidential and leadership-related tasks professionally and with sound judgment.
• Are preferably experienced from the education sector, the university sector or another politically led organization.

Who are we

The President's Secretariat is the university's central unit for strategy, management support and case handling. Here you will become part of a professionally strong environment with around 20 colleagues. We collaborate closely to support the top management and create a solid foundation for the university's development, and we have a daily life where there is room for deep concentration and periods with tight deadlines.

You can read more about Aalborg University and the President's Secretariat here .

Application

Your application must include the following

• Application in which you explain which professional and personal competencies and experiences make you particularly qualified for the position
• CV
• Transcript of records
• Any relevant attachments

You can read more about requirements for your application here .

Applications are submitted via Aalborg University's recruitment system, which can be accessed under the job posting on Aalborg University's website.

Aalborg University aims to reflect the surrounding society and has diversity as a core value. Therefore, all regardless of personal background and orientation are encouraged to apply for the position.

Do you have questions?

If you have questions, you are very welcome to contact us. You will find contact persons at the bottom of the posting.

We expect to conduct interviews in weeks 44 and 45.

Other information

You can read more about our recruitment process here .

The employment process at Aalborg University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring workplace safety, compliance and integrity.

Salary and terms of employment

You are employed and paid according to the state’s collective agreement for academics with placement as AC-administrator. There is an opportunity to negotiate allowances based on qualifications.

You can read about the salary and the salary composition for the position in Salary overview in connection with recruitment - Academic (AC-TAP) . See the introductory paragraph on the page as well as the section “AC-administrator”.

There is a 3-month mutual probation period in the position.

Aalborg University - Knowledge for the world

Aalborg University is an international workplace with more than 3,700 employees. We offer reality-based education and create world-class research results through collaboration between researchers, students and public and private companies. This is how recognitions, new solutions to societal problems and knowledge that changes the world are achieved. Our main campus is located in Aalborg, but we also have campuses in Esbjerg and Copenhagen.