Medical Secretary / Health Administrative Coordinator for Local Psychiatry Middelfart

Do you have an eye for both the details and the overall patient journey? We are looking for a medical secretary or healthcare administrative coordinator who will help get a new housing team function up and running smoothly and at the same time participate in the overall secretarial work in F-ACT Team 1, which also includes the OPUS function.

The position is a permanent full-time role, where your working hours as a starting point are shared equally between the housing team and F-ACT Team 1. You will become a central administrative partner, who together with the other secretaries creates overview, coherence and high quality in a daily life with interdisciplinary and cross-sector collaboration.

About your two areas of work

The housing team is an intensive outpatient treatment offer for adults with severe mental illnesses and complex challenges who live in social psychiatric housing or housing-like offerings. The team works outreach and coordinates treatment between the patient, the housing facility, psychiatry and other relevant actors.

The aim is among other things to strengthen treatment quality, prevent inappropriate readmissions and involuntary admissions, reduce use of force and coercion, and minimize medication mistakes. Also to coordinate knowledge presentations to the housing facilities.

F-ACT Team 1 with OPUS function: Team 1 works according to the F-ACT model and handles outpatient treatment of people with psychotic disorders. OPUS is an integrated function in Team 1 and is a specialized offer to people with early psychosis. You will become part of Team 1’s overall secretarial function and work in close collaboration with the other secretaries to handle administrative tasks across the F-ACT work, the OPUS function and the team’s other patient pathways.

Your tasks

The tasks are planned in close collaboration with the other secretaries, colleagues and management. You will have both fixed operational tasks in F-ACT Team 1 with the OPUS function and the opportunity to influence the administrative workflows in the new housing team function.

In the housing team you will, among other things

• support referral, triage, creation and closing of patient pathways
• coordinate appointments, meetings and practical arrangements in connection with the team’s outreach work at housing facilities
• contribute to an overview of collaboration agreements, treatment plans, crisis plans, discharge agreements and coordination plans
• support cross-sectoral network meetings and ensure relevant administrative follow-up
• ensure correct registration and data quality as well as contribute to follow-up on activity, patient numbers, readmissions and coercion
• contribute to developing and describing local administrative workflows for the team
• handle telephone inquiries and be a welcoming entry point for patients, housing facilities and partners.

In F-ACT Team 1 with OPUS function you, together with the other secretaries, among other things:

• handle ongoing secretarial support around patient pathways across Team 1, including OPUS pathways
• coordinate appointments, meetings and other administrative activities in the interdisciplinary F-ACT team
• ensure timely and correct registration, document handling and follow-up in the EHR
• support clinicians and team leadership with administrative tasks, databases, quality assurance and follow-up
• participate in telephone coverage, F-ACT board meetings and other common operational tasks in Team 1.

Across the position

• actively contribute to a well-functioning secretarial community and help where the need is greatest
• create structure and continuity across professional groups and organizational boundaries
• focus on quality, patient safety and a good experience for patients and partners.

We imagine that you

• are trained as a medical secretary or healthcare administrative coordinator
• have knowledge of the EHR and are familiar with IT; knowledge of psychiatry is an advantage
• work in a structured, independent and confident way with registration and data quality
• can maintain an overview when tasks and priorities shift
• communicate clearly and respectfully with patients, housing facilities, municipal partners and colleagues
• thrive with both operational tasks and development of new workflows
• are flexible, stable and keen to be part of two professional work communities.

We offer

• a varied position with clear significance for the coherence of complex patient pathways
• opportunity to help shape the administrative framework around a new housing team function
• a dedicated interdisciplinary environment with close collaboration between secretaries, clinicians and management
• thorough introduction and training in the housing team and in the overall secretarial function in F-ACT Team 1 with OPUS function
• an workplace where we help each other and place emphasis on professionalism, humor, empathy and situational awareness.

About Lokalpsykiatri Middelfart

Lokalpsykiatri Middelfart is part of the Psychiatric Department Middelfart and has an outpatient catchment area for people with mental illness in Middelfart and Assens municipalities. Lokalpsykiatrien offers among other things individual outpatient treatment, group treatment, psychosis treatment and psychotherapy.

The Psychiatric Department Middelfart is spread across two sites. The department includes a general psychiatric inpatient ward, six forensic psychiatric inpatient wards, Forensic District Psychiatry and Lokalpsykiatri Middelfart.

Practical information

• The position is initially 37 hours per week with an even distribution between the housing team and F-ACT Team 1 with OPUS function.
• The region is obliged to inform you of the starting salary for the position. You will be informed of base salary, centrally set allowances and pension in Administrative and IT staff, etc. - collective agreement 32.01.1 - salary as of 1.4.2026 / Health administrative staff - collective agreement 32.09.1 - salary as of 1.4.2026. In addition to the starting salary, the salary may include any negotiated allowances depending on the position, your experience and qualifications.

See starting salary for positions in the Region of Southern Denmark

• Starting date is 1.1.2027 or as agreed
• Selections interviews will be held on 26 October

Want to know more?

Contact Chief Nurse Ditte Dall Skovborg, Lokalpsykiatri Middelfart, at phone 21 65 39 59.