Maybe you will be our new administrative colleague? We have a vacant flexible job at 12-15 hours per week to be filled by January 1, 2027

The Family Outpatient Clinic in the Children's and Adolescent Department at Kolding Hospital is seeking a professionally skilled, educated medical secretary or health administrative coordinator in a permanent flex job position of 12-15 hours. We expect you to be professionally competent and quick to learn new knowledge.

You should be good at and thrive in interdisciplinary collaboration both internally and with collaborating departments, municipalities and schools.

It is important to us that you are educated and master putting our patients/parents at the center and making an important difference from first to last contact in a patient journey. Your primary work will be to handle the administrative tasks related to our family team in the Children's and Adolescent Outpatient Clinic.

Who are we?

The Secretariat of the Children's and Adolescent Department consists of a Secretariat Manager, 13 engaged medical secretaries, and a health administrative coordinator. The Secretariat is distributed across several sections in the Children's and Adolescent Department at Kolding Hospital. Depending on placement, various group tasks are attached here, including triage and specialty teams.

In our department we place great emphasis on openness, mutual respect and trust, good communication and close cross-disciplinary cooperation with the department's doctors, nurses, psychologists, social workers, etc. Our goal is continually to deliver good service at a high professional level, to put our patients first and to focus on propriety in everything we do and say.

As our new secretary colleague you shall

• be educated medical secretary or health administrative coordinator and be granted a flex job
• be professionally skilled, service-minded and reliable, and able to cope with working in a busy open-plan office with 8 secretary desks and a certain amount of noise.
• not have limitations in relation to contribute to our normal primary secretarial tasks, such as handling phones, occasional front desk duties in the outpatient waiting room, etc. Since we have sections on several floors, you must be able to move around smoothly, including being able to go up stairs.
• preferably have good experience with our primary systems EPJ-Syd, M365, SharePoint, etc.
• prefer to have experience with rollout of appointments, bookings and service coding in an outpatient clinic
• be good at spelling and formulating your writing and be a note-taker when needed
• have the desire and ability to solve both administrative and less practical tasks as needed
• take responsibility and show drive and engagement
• master working in a dynamic and change-driven department, while always contributing to our good working environment
• be of a positive disposition and have the desire and ability to think in improvement initiatives and solutions
• Your main tasks will be
• handling of patient visits, service registrations, rollout of times and correcting error lists
• draft letters, referrals and notifications
• assist patients/relatives and partners at attendance and telephone inquiries
• various coordination regarding patients, staff and relatives
• procurement of interpreter, transportation, etc.
• various administrative tasks related to our Children's and Adolescent Outpatient Clinic as well as the specialty

We offer

• an exciting job in a department where we work together to keep the patient's needs at the center
• professional, skilled and helpful colleagues and a good working environment
• good opportunities for professional and personal development

Salary and employment terms

Salary and employment terms for the position follow the Health Administrative staff – collective agreement 32.09.1 Start salary for the position can be found via the following link: See starting salary for positions in Region Syddanmark .

In addition to the starting salary, the pay may include negotiated allowances depending on the position, your experience and qualifications. Salary and employment terms are in accordance with the applicable collective agreement and are covered by Ny Løn.

Questions about the position can be directed to the Secretariat Manager Vicky Johansen, tel. 76 36 22 33.

Application

The position can be applied for via the “Søg stilling” link.

Applications must be received no later than 5 November 2026.

Interviews will be held on Wednesday 11 November 2026.