Medical secretary/healthcare administrative coordinator with shift planner function for Nær Sundhed

Would you like to help shape and influence a new secretary function from the start?

Nær Sundhed is seeking a secretary to handle the administrative tasks around patient-/citizen journeys.

Nær Sundhed is a new department at Sygehus Lillebælt, which is under development. The department will have authority and operational responsibility for Health and care placements in Fredericia, Kolding, Middelfart, Vejle and Thyregod as well as a unified emergency nursing service.

The secretary function will support both patients and citizens at the new Health and Care placements as well as the Emergency Nursing in connection with their visits to citizens in their own homes.

The role is new, and you will therefore have an important role in both daily operations and in developing and structuring workflows and administrative procedures from the start.

Your daily workplace will be Vejle Hospital and the working hours will as a rule lie during normal daytime hours on weekdays.

About the position The tasks span both the Health and Care placements and the Emergency Nursing and will have somewhat different characteristics:

• In the Emergency Nursing, the tasks will resemble the administrative workflows known from an ambulatory area. Here you will among other things work with booking, daily maintenance of calendars, planning and rollout.
• At the Health and Care placements, the tasks will resemble more of the administrative and registration workflows around an inpatient pathway, including registration of admission and discharge as well as creation and maintenance of pathways.
• In addition, the position will include shift planning for about 50 employees at the Health and Care placements in Vejle, where you will ensure the right staffing and the necessary competencies in all shifts, plan holidays, days off, courses and other absence, and support the daily coordination in case of illness and acute changes.
• You will advise leaders on working time rules, collective agreements and local arrangements, and contribute to developing common workflows for shift planning in Nær Sundhed.
• You will work with correspondence, telephone inquiries and coordination across hospital, municipality and general practice.
• An important part of the role is also quality assurance of registrations, including error lists, LPR reporting and correct procedure registration.
• The function is new, therefore you should also be eager to contribute to developing and shaping the administrative workflows and the secretary function from the start.

We are looking for you who

• Are educated medical secretary or health administrative coordinator.
• Preferably have experience from the hospital sector with knowledge of EPJ (and possibly Cetrea). Knowledge of planner/booking configuration (the booking part in EPJ) would be an advantage.
• Experience with shift planning, preferably from the health sector or another 24-hour organization, and familiarity with working time rules, collective agreements and preferably regional employment terms.
• Work independently, is organized and takes responsibility for your tasks.
• Have a focus on quality, correct registration and coherence in patient- and citizen journeys.
• Thrive with both planned and urgent tasks.
• Have good cooperation and communication skills.
• Are curious, proactive and eager to help develop and shape a new secretary function.
• Would like to contribute to creating the framework for “Citizen first” and actively contribute to the Hospital Lillebælt being and continuing to develop as the Patients' Hospital based on the hospital's values and promises.

We offer

• A new and versatile position where you have a great opportunity to influence content and workflows.
• A good working environment with a focus on collaboration, responsibility, integrity and humor, even when we are busy.
• Skilled and dedicated colleagues who are ready with introduction, training and guidance.

You will become part of a new function with a central role in creating a well-functioning administrative foundation around both Health and Care placements and Emergency Nursing. The goal is smooth workflows, good data quality, correct registration and cohesive citizen journeys across units.

This is a permanent full-time position of 37 hours per week; if you prefer a lower number of hours, there is also an option for that.

Salary and employment terms Salary and terms of employment for the position follow the Health Administrative staff – collective agreement 32.09.1. The starting salary for the position can be found via the following link: Starting salary for positions in Region of Southern Denmark .

In addition to the starting salary, the pay may include negotiated allowances depending on the position, your experience and qualifications.

Would you like to hear more? You are very welcome to contact Chief Nurse Lene Borgen Esmann at email: [email protected] or at phone 2320 2641, if you want to hear more about the position or the department.

Your application We would like you to start the position on 1 December 2026 or by agreement.

The deadline to apply for the position is 19 October 2026.

Employment interviews are expected to be held on 22 October 2026.

We look forward to hearing from you.