Secretary to the Department Management in the Clinical Microbiology Department from 1 December or by agreement.

Introduction

The Clinical Microbiology Department is seeking a secretary for the department leadership. This is a versatile position with many different areas of responsibility and a broad span of collaboration across the department and the hospital.

The role includes administrative operational tasks, project tasks, as well as tasks involving written communication and support for the management. We are looking for a colleague who works independently, has strong written skills and thrives with substantial responsibility.

Who are we

The Clinical Microbiology Department consists of a laboratory section in the Hospital City at Aalborg University Hospital and Infection Control at the South Campus. Both sections are organized into professional teams formed based on interests and competencies.

We are an workplace with high professionalism, engagement and a strong collegial community. We have an informal tone and treat each other with respect across professional groups and functions. Collaboration, knowledge sharing and shared responsibility for task solving are central elements of our daily life.

We work according to the Region of North Jutland's values of Influence, Trust, Integrity and Professionalism (ITOP) .

As secretary to the department leadership you will become part of a close cooperation with the management team and will need to handle tasks that require confidentiality and organizational understanding.

Who are you

You have a relevant administrative education and preferably an additional education in Danish or communication.

We expect that you

• arbey structured and have an eye for details
• can work independently and take responsibility for your own tasks
• have good collaboration skills and thrive in a multidisciplinary organization
• are curious and proactive in relation to learning and development
• can maintain an overview of several simultaneous tasks
• have strong communication skills, especially written
• can work analytically and delve into complex issues
• thrive with a high degree of variation in the tasks.

We offer

We offer a full-time position with a wide scope of tasks and significant responsibility.

The tasks include, among others

• HR tasks, including job postings and participation as a minute-taker at sickness absence interviews
• minutes writing and preparation of agendas
• administrative tasks, including follow-up on equipment and performance figures
• financial tasks and quarterly reports
• project management in connection with the development of guidelines
• maintenance of PRI guidelines
• mødecoordination and communication on behalf of the department
• maintenance of websites
• s written communication and documentation.

In addition we offer

• a varied workday with many collaboration interfaces
• a good collegial community
• close collaboration with the management
• a high degree of independence in task solving
• multiple opportunities for professional development.

We expect

We expect that you

• have experience with relevant IT systems, including the Office suite, PRI, Optima and other regional systems
• have experience with documentation and registration
• can communicate clearly and professionally in writing and speech
• have an interest in digital solutions and new ways of working, including the use of AI
• bidrager actively to the development of working procedures and task solving.

We see it as an advantage if you have an interest in continuing education, for example at diploma level.

The practical

The application deadline is October 23.

We expect to hold recruitment interviews in week 44.

We will obtain a reference from the current employer for the person we wish to hire. This is done in agreement with the applicant.

You will report to the Head of Infection Hygiene.

The position is organizationally placed in the Clinical Microbiology Department at Aalborg University Hospital. The workplace is distributed between Hospital City and the South Campus, and activity at both locations should be expected.

The working hours are, as a rule, weekdays during daytime. Salary and terms of employment in accordance with the applicable collective agreement for administrative and IT staff, etc., entered into with HK.