Take responsibility for work planning and patient administration in a department with a high level of professionalism.

Are you passionate about creating structure, coordinating complex tasks and motivated by making things succeed? Do you have a knack for planning, logistics and collaboration, and thrive in a role with many cross-disciplinary contact points? Then you may be our new colleague in the Neurological Department.

We are seeking, for a combined position, a medical secretary/health administrative coordinator. You will play a central role in both administration and work planning for the department's medical group and in handling patient-related administrative tasks.

About the position

The position is distributed with approximately 50% in work planning and 50% in secretarial tasks.

In close collaboration with your work planning colleague, your primary tasks will be

• Work planning for the department's medical group
• Ongoing adjustment of duty rosters in collaboration with management and doctors
• Working time registration
• Payroll administration and administrative tasks related to payroll
• Ensuring compliance with applicable working time rules and local agreements
• Dialogue and coordination with doctors, management and relevant partners

As a medical secretary/health administrative coordinator your tasks will include

• Reception and handling of incoming correspondence
• Follow-up on correspondence replies to your own doctor
• Assist the secretariat manager with administrative tasks
• Follow-up on the Subacute Clinic
• Other administrative tasks for the secretary group in the department

We are looking for a colleague who

• Is trained as a medical secretary or health administrative coordinator
• Has experience with administrative tasks in the healthcare sector
• Would preferably have experience with duty planning, time registration or payroll administration
• Thrives on working systematically and has an eye for detail
• Is service-minded, flexible and good at building relationships
• Thrives with having many balls in the air and can maintain an overview in a changing daily life
• Can work independently while actively engaging in the department's multidisciplinary collaboration
• Is loyal with respect to managerial decisions and strategic priorities

We offer

• A varied daily life with both coordinating, administrative and patient-related tasks
• A close collaboration with engaged doctors, secretaries, function managers and department leadership
• A secretariat with skilled colleagues who prioritize collaboration, sparring and humor in daily life
• Opportunity for professional development and ongoing competence development
• Thorough introduction and training in the position's tasks
• A role where your administrative strength and your sense of structure make a real difference

You will hold a key function in the department with great significance for both the doctors' daily work, the department's operations and the collaboration with our external partners. This is a position for you who thrive with responsibility, coordination and relationships.

Practical information

The position is 37 hours per week or as agreed with start on 01.12.2026 or as soon as possible thereafter.

You will report directly to Chief Nurse Tine Birkeholm Leth, who together with the secretariat manager and our full-time work planner will be your closest collaborators.

Salary and employment terms

In accordance with the agreement between HK and The Danish Regions.

The region is obliged to inform you of the starting salary for the position. You will be informed of base salary, centrally set allowances and pension under Health Administrative staff (agreement 32.09.1) in the link See starting salary for positions in Region Syddanmark

In addition to the starting salary, the salary may include negotiated allowances depending on the position, your experience and qualifications.

Application deadline : 18.10.2026.

Interviews expected to be held: 22.10.2026.

If you have questions about the position, you are welcome to contact Chief Nurse Tine Birkeholm Leth at phone 6113 7365 or Secretariat Manager Sarah Bruun-Jensen at phone 2462 9917.

When you send a motivated application, please also send your CV and proof of your relevant education.

You should be aware that we will obtain references if we choose to nominate you for the position.

We look forward to hearing from you.