Administrative Manager with a focus on shift planning for HabitusHuset Holbo in Græsted

You are a pro at shift planning and you are motivated by making the puzzle succeed when planning in a changing everyday life! We offer an exciting job where you will play a central role as part of the management at HabitusHuset Holbo. Does that sound like something for you, then you might be on your way to becoming our new administrative leader with focus on shift planning.

About the job

You will be motivated by a specialist role with a focus on planning at a care home for 10 residents, where you get a high degree of freedom close to the core task and daily operations. You will be part of a management team consisting of a care home manager, two daily leaders, and an administrative leader. Our management framework is based on transparency and the courage to be clear in order to create a common direction.

As administrative leader you will be part of the management at HabitusHuset Holbo, where your responsibility will be to ensure smooth and sustainable planning of the pedagogical work. About 80% of the working time will be dedicated to planning for the pedagogical staff, where you play a key role in creating overview, coherence and appropriate solutions that support both operations and employees' well-being.

Competences, you

• Have experience with shift planning 24-hour operations (A requirement)
• Have experience with using common shift planning tools (it's a + if you know Quinyx)
• Have flair for IT systems and master Excel at user level
• Have an interest in and ability to explore how we can use AI and other digital products to make workflows more efficient
• Have in-depth knowledge of collective agreements and local agreements (SL and 3F)
• Have in-depth knowledge of working hours rules
• Have good communication skills - both written and oral
• Are structured and analytical

Tasks, planning

• Prepare sustainable shift plans and thus ensure efficient and reliable shift planning.
• Stay updated and comply with relevant, applicable laws, collective agreements/local agreements regarding working hours etc.
• Cover vacant shifts, register absence.
• Have an overview of time consumption, sick leave, vacation balance and annual norm and continuously keep management informed.
• Ensure good communication and coordination of the shift planning with employees and management.
• Ensure planning of introduction processes and onboarding of new employees.
• Make entries to payroll and ensure compliance with the consumption of hours in relation to the budget.

Tasks, administration

• Contribute to ensuring that the current budget is adhered to within the care home's framework.
• Posting of vouchers related to cost budget, pedagogical activities, purchases for the house, office supplies, cleaning, etc. after agreement with the care home leader.
• Explore opportunities to optimize workflows using digital tools such as AI.

About Holbo

Holbo is created through what each of us contributes in meeting the citizens, in collaboration with colleagues and in the reflections we share. The culture we want is not created by words alone, but by our actions.

About Habitus

Habitus offers housing and day care services that put the individual resident at the center. We operate specialized residential and day services under SEL §§ 104, 107 and 108 as well as interventions under ABL §105/SEL §85.

You will be part of a nationwide organization with about 1600 employees, which has a strong cross-cutting residential leadership team with common professional direction, quality and close sparring.

If you want to learn more about Habitus and our approaches, you can read more on our website: Habitus residential and day care

Apply for the position now!

Send us your CV via the link – we look forward to hearing from you!

Interviews will be conducted on an ongoing basis, and the advertisement will be removed when the right colleague is found.

A criminal record check will be obtained in connection with employment. Salary and terms are in accordance with qualifications.