Administrative Project Manager (Post Award Support) - DTU Energy

Do you want to play a central role in managing administrative tasks in larger research projects (finance and reporting) and coordinate with project managers, project participants, partners and DTU's corporate functions? The Administration Team at DTU Energy is looking for a colleague who can combine structure and overview with advisory and dialogue.

Our researchers have the scientific aspects under control but need help with the administrative during the project lifetime.

The job

You will ensure dialogue and coordinate efforts with the researcher, project partners domestic and international, funding bodies and our central functions, especially finance, on externally funded projects. You will be responsible for following up on deliverables and deadlines and at the same time be a driving force in developing administrative and digital processes, including AI-assisted, generally at the institute.

You will have your own specialist areas/projects, but will also be an important player as an academic staff member at the institute, where we often need to help each other and take on tasks that arise, and where there is a need to be able to analyze, problem-solve, and advise. We see solutions in collaboration and across our competences.

Your tasks

• Support the researcher in dialogue with DTU's finance function
• Support reporting and ensure that rules and deadlines are adhered to in accordance with the agreements
• Be the administrative point of contact and coordinate with partners
• Ensure progress and drive our projects to completion on the administrative side
• Support the practical everyday life in the projects, including when organizing workshops and larger events

Process and system development

• Improve workflows and support digitalization, for example in relation to project reporting in general and follow-up on smaller projects
• Develop and implement AI solutions in the administration

Other tasks

• Drive administrative projects and take on ad-hoc development tasks in Team Administration in general

Our expectations of you

• You have a relevant master's degree
• Analytical, structured and have an interest and flair for finance
• Communicative – can explain complex topics in a short, precise and meaningful way, both in writing and speaking, in Danish and English
• Thrives with giving presentations to larger audiences
• Plans and engages in dialogue in a timely manner
• Can collaborate with many different personalities and sees the value of collaboration
• Has experience with implementation activities in connection with administrative processes – how can we make it easy for our researchers to do the right thing?
• Curious about digitalization and AI

What we offer you

• A central role in a dedicated research project support team with wide contact to researchers from home and abroad
• An environment with flexibility and opportunities for competence development

Salary and terms of employment

Salary and terms of employment in accordance with the state academicians' agreement. You will be employed as a senior clerk or special consultant. Additional allowances can be negotiated in accordance with DTU's pay structure for AC TAP: https://www.inside.dtu.dk/human-resources/under-ansaettelsen/loen/loenstrukturer .

The position is 37 hours and is intended to be filled by 1 February 2027 or as soon as possible after agreement.

The workplace is DTU Lyngby Campus.

Application and contact

We must receive your online application no later than 2 December 2026 . Open the link "Apply now" where you fill out the application form and attach motivational letter, CV and diplomas.

If you want more information about the position, you are welcome to contact Head of Team Administration, Christina Stenderup Jensen at email: [email protected] , or Head of Administration Katrine Rosholt Bremholm at email: [email protected] (between 31 October – 22 November).

Applications received after the deadline will not be considered.

All interested regardless of age, gender, disability, race, religion or ethnic origin, are encouraged to apply. Since DTU conducts research in critical technology, there are special rules for security and export control, and there may be open source background checks of qualified candidates for the position.

Institute for Energy Conversion and Storage (DTU Energy)

At DTU Energy we work with research and development of functional materials, components and systems for sustainable energy technologies. The technologies include fuel cells, electrolysis, power-to-x, batteries and carbon capture. The research is based on strong competencies in electrochemistry, atomistic- and multiphysics modeling, autonomous material production, materials processing and structural analysis.

We also focus on educating engineering students at all levels, from bachelor, master's and PhD education to lifelong learning. We have about 300 dedicated employees. Read more about us on this website: www.energy.dtu.dk .

DTU – For the benefit of society since 1829

DTU is one of Europe's leading technical elite universities. With research and education at international top level we create solutions to the major societal challenges of our time and contribute to securing Europe's global leading position within sustainable technology development. Since H.C. Ørsted founded DTU almost 200 years ago, our mission has been the same: We develop and apply natural science and technical science for the benefit of society. DTU has 13,800 students, 1,600 PhD students and 6,500 employees.

We work in an international environment and have an inclusive, developing and informal work culture. DTU has campuses across Denmark and in Greenland and collaborates with the best universities in the world.