Become a Purchasing Apprentice, Back-office

Can't you leave an unsettled order overnight?

Do you get more satisfaction from tidying up a system than leaving it in a mess? Are you the one who spots a numerical error before anyone else has even looked at the spreadsheet? And would you like to learn the procurement field from the engine that makes it all run – without necessarily needing to be the most outgoing person in the room?

So we have a 2-year apprenticeship for you in our Procurement team.

About the role

You will be part of the team that ensures the procurement department's decisions actually become reality – goods arriving on time, systems that are up to date, and items that match. Specifically, your tasks will include:

• Order handling: create, send, and follow up on purchase orders with suppliers.
• Delivery monitoring: ensure goods arrive on time, and chase suppliers in case of delays.
• Master data maintenance: create and update prices, item numbers and supplier information in our ERP system.
• Invoice control: match purchase orders with received invoices and resolve price or quantity variances.
• General coordination across procurement, warehousing and finance, so the processes hang together.
• Backup and ad-hoc tasks for the department's buyers when there is a need for an extra hand.

What will be difficult: the tasks are often detail-heavy and repetitive, and it is you who spots the error before it becomes costly. It requires patience and precision – not because it is boring, but because the consequence of a missed deviation affects the rest of the business.

How you succeed in the role

• You are structured and can keep track of many threads without losing the overview.
• You have an eye for detail – you see deviations others would overlook.
• You are proactive in your follow-up – you don’t wait for a partner, internal or external, to report a delay; you push first.
• You thrive with system work and find it satisfying to tidy up rather than frustrating.
• You can coordinate across departments without having formal decision-making authority over them.

We are especially looking for you who...

Need to have

• Have completed one of the following: EUD/EUX, a secondary school diploma (HTX, STX or HF) supplemented with a 5-week EUS basic course from a business school, or HHX. Adult apprentice is also an option.
• Are structured and detail-oriented in your approach to tasks.
• Are comfortable working in systems and keeping data up-to-date and accurate.
• Are proficient in English in writing and speaking, as part of supplier communication takes place in English.

Nice to have

• Familiarity with Microsoft Office (especially Excel) – and if you have experience with or curiosity about ERP systems such as SAP, as well as AI tools in daily work, that is a big plus.
• A couple of years of professional experience after your exam, preferably with administrative or coordinating tasks – regardless of industry.

Do not apply if...

• You get bored quickly with repetitive, detail-oriented tasks.
• You have difficulty keeping track of many simultaneous threads and deadlines.
• You are only motivated by outgoing, creative tasks and avoid system work.
• You get frustrated by having to tidy up after others' mistakes rather than seeing it as part of the job.
• You need constant variety to stay focused.

Why it makes sense to be here

You will learn the procurement field from the side that actually keeps the business running – and you will become proficient at something that is in demand in any procurement organization. You will have a broad internal network and an understanding of the entire value chain from order to payment, which few other apprenticeship positions offer.

You will become part of the Coolshop family, where professionalism is high, and where your behind-the-scenes contribution is recognized – because without you, the rest of the business doesn't run. It is all complemented by a broad package of employee benefits – read more here: www.jobs.coolshop.com/cool-workplace

Have we lit a fire in you?

Then send your CV and answer the questions in the process. We conduct interviews on an ongoing basis, and if we find your profile, we act quickly – the posting may be taken down before the application deadline.

A switch from another career to procurement? We've seen it before, and it works. Adult apprentices apply on equal terms with everyone else.

If you have questions about the position, you are welcome to contact Purchase Manager Tim Jørgensen at [email protected].