Budget-savvy research coordinators for the Institute of Natural Sciences and Environment at Roskilde University

Institute of Natural Sciences and Environment at Roskilde University is seeking two skilled and engaged research coordinators to support externally funded projects. One of our capable colleagues is moving to Jutland, and at the same time the institute has had great success in bringing external research grants back in recent years. We are therefore now looking for 2 colleagues who can help us support the increasing application and grant volumes.

The Institute of Natural Sciences and Environment is one of four institutes at Roskilde University. The institute conducts basic and applied research within medicinal biology, molecular biology, environmental science, chemistry, physics and mathematics. The institute is organized into four groups: Molecular & Medicinal Biology, Environmental Dynamics, Mathematics & Physics and Chemistry, and an institute secretariat.

You will become part of the institute secretariat, where you will have about 10 colleagues who work with research funding, finance, HR, PhD administration, communication, recruitment, education and management support.

Job tasks and qualifications

We are seeking two different budget-strong profiles.

A pre-award profile: You will have particular focus on pre-award (including especially budgeting) and on supporting the researchers in award (including collaboration agreements and project registrations) as well as ensuring a structured handover to your colleagues who work with post-award. Your tasks will include:

• Prepare realistic and well-developed budgets for research applications and advise researchers on requirements and frameworks in the pre-award phase.
• contribute to quality assurance of research applications.
• support fundraising and communicate and advise on relevant funding and support opportunities.
• support the institute’s external grants in the award phase up to project creation – e.g. through preparation of collaboration agreements, data processing agreements and similar, as well as hold start-up meetings.
• advise and support the institute leader in the research area, particularly fundraising and matchmaking between research funding and researchers at the institute.
• enter into collaboration with colleagues at other institutes and in the shared administration – including Roskilde University’s central research support unit.

We emphasize that you;

• have a relevant education.
• have solid experience with pre-award work on external research projects – preferably in the natural sciences.
• have good financial understanding, enjoy working with numbers and have solid experience in preparing budgets.
• can advise researchers and translate complex requirements and frameworks from funders into concrete and usable solutions that ensure high-quality research projects.
• have experience with the award phase for externally funded projects, including the drafting of collaboration agreements and other contractual arrangements – or alternatively have an interest in this.
• have an eye for good workflows and a desire to contribute to developing and optimizing processes.
• work in a structured and independent manner and thrive at the same time in close collaboration with researchers, management and administrative colleagues.
• are approachable and service-minded and can build good relationships across disciplines and organizational units.
• communicate confidently in both Danish and English, orally as well as in writing.

A post-award profile: You will have particular focus on post-award, where you support the researcher and the institute after obtaining the grant. You ensure compliance with the funders' and the university's guidelines. Your tasks will include:

• Budget monitoring and rebudgeting in collaboration with the institute’s researchers. You give researchers an overview and advise them on correct and optimal use of the awarded funds.
• ensure the necessary documentation and compliance, e.g. regarding time consumption, purchases, settlements and other project expenses.
• prepare relevant financial overviews of the project portfolio, e.g. for the institute’s financial governance, buy-out overview, etc.
• enter into collaboration with and be the link between the projects, the researchers and relevant administrative functions such as HR and Roskilde University’s central project economy unit as well as our colleagues across institutes.
• in the long term you will probably also support the institute’s external grants in the award phase up to project creation – e.g. through the preparation of collaboration agreements, data processing agreements and similar.

We emphasize that you;

• have a relevant education.
• have interest in and some experience with administration and financial support of projects.
• thrive with working with numbers and have an eye for financial connections and a desire to work with budgets and financial follow-up.
• work in a structured and thorough manner and have an understanding that documentation, deadlines and administrative requirements must be in place.
• have experience with ensuring compliance, e.g. regarding time registration, travel reimbursements and other project expenses.
• it is an advantage but not a requirement that you have experience with drafting collaboration agreements and other contractual arrangements.
• have an eye for good workflows and a desire to contribute to developing and optimizing processes.
• work in a structured and independent manner and thrive at the same time in close collaboration with researchers, management and administrative colleagues.
• are approachable and service-minded and can build good relationships across disciplines and organizational units.
• communicate confidently in both Danish and English, orally and in writing.

We are a committed and ambitious research support team, and we also emphasize that you contribute to collaboration with professional curiosity, flexibility and good humor.

Please indicate in your application whether you are applying for the pre-award position, the post-award position, or if you are interested in both.

In the secretariat we emphasize well-being and good collegiality. We maintain a good sense of community while considering the individual employee. We do this, among other things, through the possibility of flexitime and remote working days.

More information

For further information about the position please contact the secretariat manager Yosef Bhatti at [email protected] or research coordinator Eline Bjerrum Brandrup at [email protected]. There may be a case as part of a potential second interview. The interviews will be held on October 22 and October 23, with a second interview on October 29.

Terms of employment

This is a permanent full-time position, 37 hours per week, with reference to the secretariat manager Yosef Bhatti. Employment is in accordance with the agreement between the Ministry of Finance and AC. Employment is as an attached administrator (fuldmægtig) or as a special consultant. There is the possibility to negotiate supplements. Start date is December 1, 2026 or as soon as possible thereafter.

According to the directive on pay transparency, the salary ranges for the different job categories at Roskilde University are shown here.

Application

Apply for the position at https://ruc.dk/ledige-stillinger-pa-roskilde-universitet/

The application must include

• Motivated application
• CV
• Documentation of education

Application deadline is 18 October 2026.

Materials received after the deadline will not be considered.

Roskilde University wishes to reflect the surrounding society and encourages everyone, regardless of personal background, to apply with us.

The recruitment process at Roskilde University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring a safe, compliant and ethical workplace.

Deadline for applications: 18 October 2026

Location: Roskilde University