Consultant with focus on administration, digitization and research support - DTU Energy

Would you like to help make everyday life easier for researchers and managers through strong administration, digital development and new ways of working?

We are looking for an engaged and proactive colleague who can bridge people, processes and technology. You will play a central role in supporting our research environment with both classic administrative tasks and development of smarter, digital workflows.

Your tasks

The position consists of two main areas

Support to sections and management

You will become an important part of the administrative support of our sections and leaders. The tasks will include, among others:

• Onboarding and offboarding of employees
• Coordination and administrative support for PhD defenses
• Practical and administrative support for section leaders
• Coordination of meetings, follow-up on tasks and administrative processes
• Identification of areas where administrative workflows can be simplified and automated

We especially want to strengthen our use of digital tools and artificial intelligence. Therefore, you should be keen to work with developing and implementing new solutions, for example Microsoft 365 Copilot and other digital tools that can make our workflows more efficient and create more value for the organization.

Supporting researchers and projects

You also take on an important role in helping our researchers with administrative and financial processes.

Tasks will include, among others

• Advising researchers on administrative and financial procedures, e.g. how we move from a research application to the creation of a research project in our financial systems.
• Follow up on concrete research projects and ensure progress on the administrative side
• Support collaboration between researchers and DTU Financial Affairs
• Identify and address ambiguities in processes and allocation of responsibilities
• Contribute to better financial understanding and timely follow-up on projects
• Ensure that agreed processes are translated into action in practice

We call this implementational power: the ability to make good processes work in reality through dialogue, follow-up and persistence.

Who are you?

We imagine that you

• Have a relevant academic education at bachelor or master level, preferably within economics, administration or management.
• Have experience with administration, coordination or project support
• Understand financial processes and handle Microsoft Excel with ease
• Are structured and thrive on creating overview
• Are curious about digitalization, AI and new technological possibilities
• Have good collaboration skills and can communicate with many different stakeholders
• Are proactive and follow up when tasks or processes stall
• Can see connections between processes, people and organizational goals
• Speak and write fluent English

It is advantageous if you have experience from a knowledge organization, a university or a project-oriented organization, but it is not a requirement.

We offer

• An exciting role with great variation in tasks
• Opportunity to influence the development of new administrative and digital solutions
• Close collaboration with leaders, researchers and administrative colleagues
• An workplace characterized by high professionalism, collaboration and development
• Opportunity to bring your ideas into action and create tangible improvements

With us you get the opportunity to both handle important operational tasks and help shape the future administrative support for research and leadership.

Salary and terms of employment

Salary and terms of employment in accordance with the agreement for academics in the state. There may also be room for negotiation of allowances in accordance with DTU's salary structure for AC TAP: https://www.inside.dtu.dk/human-resources/under-ansaettelsen/loen/loenstrukturer .

Application and contact

We must receive your online application no later than 11 November 2026 . Open the link "Apply now", where you fill out the application form and attach a motivated application, CV and certificates.

If you want more information about the position, you are welcome to contact Head of Team Administration, Christina Stenderup Jensen, [email protected] , tel. 9351 1094.

Applications received after the application deadline will not be considered.

All interested regardless of age, gender, disability, race, religion or ethnic origin are encouraged to apply. Since DTU conducts research in critical technology, there are special rules for security and export control, and open-source background checks may be carried out for qualified candidates for the position.

Department of Energy Conversion and Storage (DTU Energy)

At DTU Energy we work with research and development of functional materials, components and systems for sustainable energy technologies. The technologies include fuel cells, electrolysis, power-to-x, batteries and carbon capture. The research is based on strong competencies in electrochemistry, atom-scale and multiphysics modeling, autonomous materials fabrication, material processing and structural analyses.

We also focus on educating engineering students at all levels, from bachelor-, master- and PhD-training to lifelong learning. We have about 300 dedicated employees. Read more about us on this website: www.energy.dtu.dk .

DTU – For the benefit of society since 1829

DTU is one of Europe’s leading technical elite universities. With research and education at international top level, we create solutions to today’s major societal challenges and contribute to securing Europe’s global leadership in sustainable technology development. Since H.C. Ørsted founded DTU almost 200 years ago, our mission has been the same: We develop and apply science and engineering for the benefit of society. DTU has 13,800 students, 1,600 PhD students and 6,500 employees.

We work in an international environment and have an inclusive, developing and informal work culture. DTU has campuses all over Denmark and in Greenland and collaborates with the best universities around the world.