Executive Secretary to the Directorate Secretariat in the Central Denmark Region

Do you want to work closely with the top management and help ensure that decisions, processes and collaborations function effectively in one of Denmark's largest public organizations?

Region Midtjylland is seeking an experienced, professional and proactive executive secretary who can join a team that together supports our top management.

You will become a central sparring partner and key person in the daily work around the two executive directors who are responsible for the health area. You will play a decisive role in creating structure, overview and momentum in a busy and complex organization. At the same time, you will be part of a strong executive secretariat, where high quality, professionalism and collaboration with the chief consultants of the management and other staff are the foundation of our work.

About the position

As an executive secretary, you are the organizational engine around the executive directors. You ensure that the right things happen at the right time, and that the directors have the necessary overview and decision basis in a daily life characterized by many stakeholders, high tempo and great political attention. You are an important actor in ensuring a well-prioritized and well-coordinated everyday life, where the executive directors must be well prepared

Thus, you work closely with the management and gain a broad contact surface across Region Midtjylland, where you represent the directors with professionalism, discretion and sound judgment.

Your primary tasks

• Proactive calendar management, prioritization and coordination of the directors' activities
• Ensure an overview of upcoming tasks, meetings and deadlines
• Coordinate tasks and processes across the organization as well as internally in the executive secretariat with the other secretaries
• Handle inquiries to the directors with a high degree of service and confidentiality
• Support the directors' participation in meetings, events and external activities
• Contribute to handling matters with political, strategic or press interest
• Contribute to the continued development of digital workflows and efficient administrative processes

We are looking for you who

Thrive in a role where you create structure in a busy daily life and take responsibility for ensuring tasks are completed safely. You work independently, stay ahead of the tasks and maintain an overview, even when priorities change.

Professional competencies

We imagine that you

• Have experience in serving top management, executive secretariat work or a similar coordinating function close to the leadership
• Have strong organizational skills and the ability to prioritize in complex task sequences
• Work in a structured, independent and proactive way
• Are a strong and friendly communicator with confident written and oral expression
• Have political acumen and good judgment
• Can handle confidential information with high integrity and discretion
• Are service-minded and relationship-building with a solution-oriented approach to tasks and collaboration
• Thrive in collaboration with many different professional disciplines and stakeholders
• Are digitally strong and curious about new technologies, including AI and digital work tools
• Have an interest in or experience from the health sector or a politically led organization

You may have an education within office, administration or similar. But your educational background is less important. We are more interested in your experience, your competencies, and your ability to create value in the role.

Personal attributes

We place great emphasis on your personal competencies. As an executive secretary, you are a person who naturally builds trust and calm around you. You work with high integrity and discretion, thrive with a lot of responsibility and are motivated by supporting the management through professional coordination, overview and quality in task execution. You have an eye for detail, even when things move quickly. You are strong in relational collaboration with different actors, you have good people skills, and you are aware that you are the face of the direction outward.

Who are we?

The executive secretariat consists of three dedicated secretaries and a trainee who service the chair of the regional council and the management. We work closely together on tasks, and the executive secretariat is characterized by a competent, professional and proactive approach to management support.

We have high ambitions for the quality of our work and at the same time a strong collegial spirit where we help each other and lift together.

The executive secretariat is part of the Regional Secretariat, a centrally located department with around 160 employees spread across six offices: Council Secretariat, Legal Office, Digital Administration, Internal Service, Patient Office and the Executive Secretariat.

Read more about the Regional Secretariat on Region Midtjylland's website, which you can see here: https://www.rm.dk/

We offer

• A key role close to the top management in Region Midtjylland
• An exciting and varied daily life with a high degree of independence and responsibility
• Opportunity to have significant influence on the daily support of the direction
• A strong professional community with engaged and capable colleagues
• A broad organizational contact surface and insight into strategic decision-making processes
• Good opportunities for professional and personal development
• Opportunity to shape the development of the future executive secretariat
• A professional working environment with room for humor, collaboration and integrity

Salary and employment terms

Salary and employment terms are determined according to the applicable collective agreement.

The workplace is the Regional House Viborg, Skottenborg 26, 8800 Viborg.

Application deadline is 12 November 2026.

Employment interviews: held on 17 November 2026 and a second interview on 23 November 2026.

Expected start date is 1 January 2027 or as soon as possible thereafter.

Would you like to help support Region Midtjylland's top management and contribute to turning important decisions into action? Then we look forward to hearing from you.

Additional information

If you have any questions, you are welcome to contact team leader Hanne Holdgaard on phone number 7841 0021.

The position is essentially a full-time position.

As Region Midtjylland continually implements savings and reorganizations, employees in reallocation who apply for the position will have priority.

Region Midtjylland is, in accordance with the EU transparency directive, which came into force on 7 June 2026, obliged to inform you of the starting salary or a range of starting salary for a position before offering employment.

Here you can find Region Midtjylland's salary catalog for most occupations and positions that exist in Region Midtjylland: Transparency prior to employment - Medarbejder.rm.dk