Partner- and Management Coordinator

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Partner and Management Coordinator

Are you the type who sees the need before it is spoken aloud? Do you naturally take ownership, thrive with structure and coordination and want to take responsibility for ensuring the practical day-to-day at the offices runs smoothly? Then the role as partner and management coordinator to one of our partners in Viborg might be the role for you.

The role should be seen as a proactive support function to the company's management and partner group, which among other things should contribute to increasing quality and structure around leadership work. You will have a central position close to the decisions and a broad contact surface across the company. Your base will be at the Viborg office, but you can expect to be at the Aalborg office about once a week and as needed.

Your daily life in the company

As partner and management coordinator your task is to create structure, be proactive and ensure that daily life runs smoothly and processes are followed through. At the same time you will get practical ownership of the offices in Viborg and Aalborg and become an important person in daily administration and coordination. Your primary tasks will be:

• Prepare and support management and board meetings as well as employee and AMO meetings
• Prepare minutes and presentation material and ensure consistent follow-up on decisions and agreements.
• Provide relevant background material and solve various administrative tasks for the management.
• Contribute with administrative support within, for example, HR, internal processes such as sick leave interviews and AMR, which require confidentiality.
• Handle inquiries by phone or in person and receive guests in the house.
• Take responsibility for the practical standard of the offices and meeting facilities and order office supplies and other necessities.

The common denominator for the role is that you do not simply sit and wait for the next task. You survey, see what is needed and take the initiative to get it solved.

Your background

Your experience can, for example, come from a similar role as executive assistant or PA, but you can also have built relevant competencies in administration, a management secretariat or e.g. HR support. To achieve the right success in the role, it is however your mindset and way of working that are decisive.

It is highly valued that you have an independent approach to work and have a natural ability to create structure, prioritize and complete tasks. You also have the integrity and discretion required when you work closely with the leadership and have access to confidential information.

In addition, you have

• Business understanding, can look ahead and see connections as well as understand priorities
• Good judgement and can make decisions independently and take responsibility for the result
• Trustworthy and have a pronounced service mindset as well as an overview for the people in the company.
• Focus on tasks and deadlines and can handle a changing daily life with many inputs.
• Must be able to express yourself professionally both in writing and speech.
• Used to engaging with IT systems and digital tools.

It can be advantageous if you have insights into employment-law topics such as employment rules, holiday rules, termination rules, etc., but it is not a requirement. The most important is that you over time are curious to acquire the necessary knowledge.

A role you can grow with

You get a central role with wide touchpoints and the opportunity to develop into a trusted right-hand to the leadership. The ambition is that over time you independently handle a broad range of administrative needs, implement internal processes and help create a more consistent structure around leadership work.

You will have great freedom to independently identify, prioritize and solve tasks in close dialogue with the company and provide input to concrete initiatives and improvements. In addition you get an important role together with the rest of the leadership in creating and maintaining the framework for a good employee culture and contributing to an inviting and well-functioning workplace.

The role requires a high degree of physical presence, as you support both the management, guests and the daily office operations, but there is also a pragmatic approach to flexibility when the need arises.

Strong professionalism and room for you

Here there is a short path from idea to decision, and the ownership group and management are themselves part of the daily task solving. It provides closeness to the leadership and the opportunity to put your mark on your everyday life. You get freedom with responsibility and colleagues who share their knowledge across disciplines and experience.

We look forward to hearing from you

If you can see yourself in the role, we look forward to hearing from you.

Department

Anonymous

Location

Location Viborg

Deadline for applications

October 19, 2026

Contact Karoline Maj Andersen Recruitment Consultant

Colleagues

Jens Nicolaj Maagaard

Managing Partner

Location Viborg