Would you like to help create safe patient pathways in a strong healthcare administrative team at the Maxillofacial Surgery Department?

Maxillofacial Surgery Department at Aalborg University Hospital is seeking a medical secretary/healthcare administrative coordinator who thrives on variety, professional development and a good collegial atmosphere.

About the job

As our new colleague you will be part of the healthcare administrative secretariat. We are looking for a person who thrives in a dynamic interdisciplinary environment where tasks range from administrative duties to direct contact with patients, partners and other professional groups.

Your primary duties

Journal registration: Handling of journal notes and ensuring correct registration.

Patient contact: Reception and phone handling, where you are the department's outward face.

Coordination: Booking of patient pathways and handling of referrals and shared mailbox.

Communication: Correspondence with internal and external partners.

About the department

The Maxillofacial Surgery Department operates a clinic equipped with examination rooms, X-ray room and operating theatres for local anaesthesia procedures. The department's activities are distributed over several locations, as our inpatient ward (NHH) is located in the Hospital City and operations under full anaesthesia take place at Central OP at Sygehus Syd and in Hospital City.

We treat a wide range of patients such as those with jaw alignment deviations undergoing orthodontic treatment and jaw surgery in a combined patient pathway, jaw fractures, mucosal changes and inflammatory conditions in the oral region. In addition we perform dental check-ups on admitted patients.

Research and Regional Dental Care (treatment of patients with missing dental structures) are also included in the department

The department is run through close cooperation between the clinical and healthcare administrative staff. The clinical staff consists of maxillofacial surgeons, orthodontists, clinic assistants and nurses.

The secretariat is staffed with a healthcare administrative chief, eight medical secretaries, two receptionists and SAK students.

As an employee in the secretariat you report to the healthcare administrative chief, who is part of the Department Management together with the Chief Nurse and the Chief Dentist.

We expect that you

• Are trained as a medical secretary or healthcare administrative coordinator.
• Have a high level of Danish (written and spoken) and are a skilled communicator.
• Are positive, stable and flexible and prepared for change and new tasks.
• Thrive working independently but value the opportunity for professional sparring.
• Are a team player who actively contributes to a good working environment and helps your colleagues.
• Desire a daily presence in the workplace and contribute to shared tasks in the department.

We offer

• A strong professional community: You will become part of a team with high work ethic, independence and Psychological Safety. The secretariat has a strong togetherness and good collaboration, where we help each other and where there is room to ask all the questions you have.
• Variety in daily life: An varied workday with both administrative and coordinating tasks in close collaboration with the other professional groups.
• Good framework: A fixed workplace at Aalborg University Hospital South (two-person office) and thorough onboarding in a safe learning environment.
• Flexibility: A 37-hour position with the possibility of individually tailored working time in the hours 7:30–16:00, Monday–Friday.

Practical information

• Salary and terms of employment: In accordance with the applicable collective agreement for healthcare administrative staff etc. concluded with HK.
• Employment: Permanent position from 1 January 2027 or by agreement.
• Further information: Contact healthcare administrative chief Louise Fibiger Vangdal on tel. 97 66 28 21.
• Application deadline: 20 November 2026