Administrative Coordinator for Clinical IT

Administrative Coordinator for Clinical IT Part-time position at 25 hours per week

Do you have a sense for structure, do you work independently and detail-oriented, and do you thrive in supporting management and colleagues in a complex organization? Then you might be our new administrative coordinator in Clinical IT.

We are seeking an administrative coordinator who will play a central role in the daily administrative support of Clinical IT. You will be an important support for management and staff and will have broad contact across Clinical IT, OUH and the clinical departments.

About the position

As Administrative Coordinator you will become part of Clinical IT and will have a versatile task portfolio where structure, coordination and follow-up are central elements. You will, among other things, support management, coordinate administrative tasks and ensure that agreements, agendas, minutes and other documentation are handled efficiently and timely.

Your tasks will include

• Leadership support and coordination of administrative tasks
• Preparation and distribution of agendas as well as preparation and follow-up on minutes
• Administrative tasks related to meetings, including coordination, materials and follow-up
• Preparation and handling of case submissions and other administrative documentation
• Procurement and other administrative handling in connection with Clinical IT's activities
• Reception and dissemination of requests for access to information from insurance and pension companies to relevant clinical departments and follow-up on the process
• Handling of documents and cases in OUH's administrative systems, including Acadre and ILS
• Coordination and follow-up on agreements, deadlines and administrative tasks across the organization

We expect that you

• Work in a structured, independent and very meticulous way
• Have good administrative skills and attention to detail
• Are good at creating overview and follow up tasks to closure
• Can handle several tasks simultaneously and prioritise between them
• Have good written skills and can express yourself clearly and precisely
• Have good collaboration skills and thrive with a broad contact surface
• Have a natural understanding of confidentiality and correct handling of administrative information

It would be a clear advantage if you

• Have in-depth knowledge of OUH's organization and workflows
• Have knowledge of Clinical IT and our areas of work
• Have experience with OUH's administrative systems, e.g., Acadre and ILS
• Have experience with agendas, minutes, case submissions and other administrative documentation
• Have experience with procurement and administrative ordering processes

We offer

You will become part of Clinical IT, where we work closely together to support the clinic's needs and ensure well-functioning IT solutions. You will get an independent and varied role with a broad contact surface and the opportunity to contribute to the daily administration functioning effectively.

We also place great emphasis on a good working environment, where cooperation, well-being and room for the individual are a natural part of everyday life. We work professionally and with commitment – and with a focus on the fact that we succeed best when we help each other.

Employment, start date and application deadline Workplace: Clinical IT, Kløvervænget 30, 5000 Odense C

Employment: Clinical IT

Clinical IT is a department at OUH with about 100 employees. We work with organizational and technical IT projects, development and implementation processes, operation and support tasks as well as local administration tasks.

The department is organized into three functional areas: IT Operations and Support, Digitization and Implementation and New OUH IT. In addition comes the management secretariat, which supports the department head, function heads and the department's overall governance.

The position is placed in the management secretariat, which reports directly to the department head.

You can read more about Clinical IT on this page .

The region is obliged to inform you about the starting salary for the position. You will be told the base salary, centrally fixed allowances and pension in the applicable collective agreement. In addition to the starting salary, the salary may include any negotiated allowances depending on the position, your experience and qualifications.

See starting salary for positions in Region of Southern Denmark

Start date : Monday, January 1, 2027 or after agreement.

Application deadline: Friday, November 6.

You are welcome to contact IT chief Øzlem Polat, for further information about the position . Mail :  [email protected] , Mobile: 40387783.

We look forward to hearing from you.