Administrative employee for maternity leave cover at Continuing Education in Study Quality, AAU Education and Students

Are you passionate about good service and professional case handling? Then you may be our new colleague in the team for Continuing Education in Study Quality, AAU Education and Students at Aalborg University.

We are seeking an engaged and capable employee for a temporary full-time position (37 hours per week) starting 1 December 2026 or as soon as possible thereafter. You will play a central role in the work with the university's part-time programs, where you will ensure a professional and efficient handling of applications and guidance for applicants.

The continuing education area is a strategic focus area at AAU, and there is therefore an exciting development of the area, which you will be part of.

Your tasks

Your primary tasks will be

• Case processing of applications for part-time programs
• Guidance of applicants in the admission process
• Invoicing of participant fees and other tasks related to payments and finances
• Participation in operating meetings with studies and partners
• Handling ad hoc administrative tasks

You will work closely with colleagues in the team, the studies and other units in AAU Education and Students to ensure smooth and efficient processes.

Your competencies

Professional qualifications

• Office administration education
• Good IT skills and preferably experience with administrative systems such as STADS, DANS, Workzone and the Office suite
• Responsible and thorough – you follow tasks through to completion

Experience with study and/or university sector is advantageous but not required.

Personal qualifications

• Service-minded and proactive
• Structured with attention to detail and good at planning your time
• Maintains overview in busy periods
• Good collaboration skills and social competences
• Flexible and adaptable in a daily life with many deadlines

We offer You will be part of a team with four engaged colleagues, where collaboration and professional sparring are at the forefront. We provide thorough onboarding and offer an informal workplace with a focus on collegiality, high professional standards and job satisfaction.

You get

• Freedom under responsibility and opportunity to shape your tasks
• Flexible working hours
• Opportunity for home office when tasks permit
• A strong professional community and wide contact network in the organization
• A workplace with focus on well-being, development and flexibility

Who are we

Study quality is a part of AAU Education and Students and consists of about 40 engaged colleagues distributed over several teams: Quality and Development, Projects and Analysis, Education Law, Bachelor and Master Admissions as well as Continuing Education.

We work closely together and have an informal and humorous tone – even when the pace is high. We are driven by high professionalism, collaboration and a shared ambition to create the best conditions for education and student life at AAU.

Read more about AAU Education and Students, organization, core tasks, guiding principles and values at:

https://www.aus.aau.dk/

Application

Your application must include the following

• Application in which you outline which professional and personal competencies as well as experiences make you particularly qualified for the position
• CV
• Academic certificate
• Any relevant attachments

You can read more about requirements for your application here .

Applications are sent via Aalborg University’s recruitment system, which can be accessed under the job posting on Aalborg University’s website.

Aalborg University aims to reflect the surrounding society and has diversity as a core value. Therefore, everyone is encouraged to apply regardless of personal background and orientation.

Do you have questions?

If you have questions, you are very welcome to contact us. You will find contact persons at the bottom of the posting.

There is a fixed-term full-time position until 31 October 2027 with the possibility of extension.

Employment interviews are expected to be held on 22 October 2026.

Other information

You can read more about our recruitment process here.

The recruitment process at Aalborg University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring the safety, compliance and integrity of the workplace.

Salary and terms of employment

You will be hired and paid according to the joint agreement between the Ministry of Finance and Public Employees Organisations – The Public Sector (OAO-S) as well as the collective agreement for office clerks, laboratory technicians and IT employees (HK). You will be placed in [state salary grade(s)]. There is the possibility of negotiating qualification supplements.

You can read about the salary and salary composition for the position in Salary overview in connection with recruitment - Technical administrative positions (TAP) . See the introductory paragraph on the page as well as the section “Office Clerk”.

There is a 3-month mutual probationary period in the position.

Aalborg University - Knowledge for the world

Aalborg University is an international workplace with more than 3,700 employees. We offer reality-based education and create research results of world-class quality through collaboration between researchers, students and public and private companies. This is how recognitions, new solutions to societal problems and knowledge that changes the world are achieved. Our main campus is located in Aalborg, but we also have campuses in Esbjerg and Copenhagen.