Administrative employee for operations, development and process management

Are you motivated by ensuring efficient workflows and supporting internal processes? Are you proactive, solution-oriented and friendly? Do you thrive with a mix of administrative and project-oriented tasks and with many contact points in daily work? Then you might be the new colleague we are looking for.

At Copenhagen College of Professional Higher Education (KP) we are looking for an administrative employee for the secretariat in the Institute for Lifelong Learning.

The institute delivers practice-oriented and research-based continuing and further education in a rapidly changing educational landscape shaped by an upcoming educational reform. The secretariat contributes to stable and efficient operations and supports the daily work of the institute's leaders and staff so they can focus on their core tasks.

You will, together with two administrative colleagues, play a central role in the daily support of the institute's leaders and staff. We work in a partner structure where you – in addition to cross-cutting tasks – function as the primary administrative support for 3-4 departments with both fixed and ad hoc tasks. You will also have a broad contact surface across KP and a close collaboration with the secretariat colleagues and the institute's management.

About the job

The position consists of both daily administrative tasks and more process- and project-oriented tasks and offers good opportunities to continuously develop your own skills within the administrative field.

Your main tasks will be to

• Carry out administrative tasks in connection with recruitment and introduction of new employees, including planning of employment processes, meeting booking, invitation of candidates to interviews, and to contribute to planning and practical aspects of onboarding for new employees
• Plan and follow up on meetings for the institute's management – including maintaining meeting overviews and the annual cycle, handling calendar coordination, room bookings, catering and drafting minutes
• Handle purchases, invoices, travel reimbursements and electronic archiving and contribute to ensuring correct expense and time registration and accounting
• Take care of practical and logistical planning of internal and external events and activities, e.g. professional seminars and graduations
• Arrange and manage processes for implementing changes in procedures, workflows and new administrative systems and prepare easily accessible manuals and process descriptions
• Support cross-cutting processes in the institute in cooperation with the institute's leaders and staff as well as relevant units at KP within operations, IT, HR and study service
• Solve other ad hoc tasks

About you

Education and experience

We imagine that you

• Have a relevant administrative education, e.g. an office education or a professional bachelor in public administration combined with a few years of experience after completing your education
• Have experience with administrative and financial support as well as planning and driving administrative processes
• Have an interest in meeting and process planning, including follow-up and drafting schedules, annual cycles, overviews etc.
• Have experience from similar work in a large, complex organization and knowledge of relevant rules and procedures within public administration/education sector
• Are an experienced user of Microsoft Office, including Excel, easily pick up new IT systems and administrative workflows and preferably have knowledge of administrative IT systems used in the state, e.g. RejsUd, IndFak/SDI, mTIME and ESDH

Personal competencies

We emphasize that you

• Are friendly, solution-oriented and have good communication and collaboration skills
• Are proactive and good at finding relevant information, creating an overview and translating it into well-functioning processes and workflows
• Work in a structured and systematic way with a sense of quality and detail
• Take independent responsibility, proactively follow up on errors and issues, and see tasks through to completion
• Thrive with a broad contact surface and can continuously prioritize in a busy and dynamic daily life with many parallel tasks and natural interruptions

We offer

• A collaborative work environment with skilled and engaged colleagues who keep up the spirits – even when it gets busy
• Strong social and professional communities, good opportunities for sparring and collaboration, and a good working environment
• A job with a high degree of influence and flexibility, including the possibility of home working
• An employer in historic buildings with a canteen, fruit scheme, good parking options and an active staff association

Your workplace

The Institute for Lifelong Learning has about 250 employees and is responsible for KP’s Continuing Education, Center for Teaching Materials, National Center for Vocational Education and the Secretariat for Playful Learning.

As an employee in the secretariat, you will be part of a work community with 14 colleagues who handle general leadership support, administrative and financial support, as well as quality assurance tasks.

You report to the secretariat manager.

Salary and terms of employment

You will be employed as an administrative employee with a start date of January 1, 2027. The working time is 37 hours per week.

Employment is according to the Organizational Agreement for HK/State. There will be opportunities to negotiate qualification supplements.

The secretariat employees have their primary workplace at Tagensvej 18, 2200 Copenhagen N, but participate in meetings and other activities at other KP campuses.

Want to know more?

At Copenhagen College of Professional Higher Education we educate students for meaningful work life where they meet other people and make a real difference for them. We see it as our finest task and our strategic vision that together with our surroundings we will educate professionals who succeed in and together with practice.

Read more about Copenhagen College of Professional Higher Education and our strategy at www.kp.dk and about KP as an employer on our careers page.

For further information about the position, you are welcome to contact the secretariat manager Katrine Riisgaard Pedersen at tel.: +4521319951​​, but not in week 41 and 42, where email [email protected] can be used.

Interested?

Send your application and CV via the apply button no later than 25-10-2026.

We expect to conduct interviews in week 46 and 47.

Copenhagen College of Professional Higher Education does not discriminate based on gender, age, ethnicity or similar, but only on competence and talent. We strive to minimize bias in the recruitment process and therefore encourage you to refrain from attaching a profile photo in your CV/application.

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Copenhagen College of Professional Higher Education is one of the largest higher education institutions in Denmark with more than 20,000 students and about 1,800 employees.

At Copenhagen College of Professional Higher Education we educate social educators, nurses, teachers, social workers, physiotherapists, midwives and many more.

Together with our partners we will set new standards for professional education, research, development and continuing education in the fields of school and pedagogy, health and welfare, management and administration.

Department: ILLSEK

Application deadline: 25 October 2026

Location: Tagensvej 18, 2200 Copenhagen N