ARoS seeks registrar and collection coordinator

ARoS seeks

registrar and collections coordinator

Would you like to help preserve, document and develop one of Denmark's most important art collections?

Your role

As registrar and collection coordinator you will be responsible for a wide range of tasks related to ARoS' art collection, library and archives.

You will play a central role in ensuring high quality in the museum's collection data and documentation, as well as in coordinating acquisitions, loans and depository transfers. At the same time, you will contribute to developing and optimizing the museum's workflows and ensuring that new knowledge about the collection is continuously registered and made accessible.

The position combines professional depth with practical and administrative coordination and requires you to be able to create an overview, prioritise and collaborate across different disciplines.

You report to the head of collection and exhibition administration and work closely with the museum's curators, Art Conservation, technical staff and external partners.

The position's key areas of responsibility

Registration and collection documentation

• Registration, maintenance and quality control of collection data in SARA and the museum's other documentation and records systems, including provenance, exhibition and loan history, conservation history and image documentation.
• Maintenance and further development of ARoS' public collection database.
• Contribute to collection revision, reporting and the preparation of collection-related data and statistics.

Loans, acquisitions and depositories

• Coordination and administration of national and international loans from the museum's collection, including loan agreements, facility reports, insurance and art transport in collaboration with transporters, conservators and receiving institutions.
• Coordination of reception, registration and documentation of newly acquired and deposited works.
• Administration and supervision of deposits in and out.

Preservation and collection development

• Responsible for planning of collection reviews and preservation-related tasks in collaboration with Art Conservation.
• Ensuring that new research and knowledge about the collection's works is integrated into the museum's collection documentation.
• Coordination of smaller collection exhibitions and collection-related projects, including research, documentation, and work logistics.

Library and archives

• Coordination of the day-to-day operation of the museum's art-technical library and archives, including digitisation and cataloguing of archive material.
• Servicing internal and external researchers, curators and other users of the library's and archive's resources.
• Training and professional sparring with student assistants and archive staff.

Your profile

We are looking for someone who has an eye for both detail and the bigger picture, and who thrives at the intersection of art, collection management, documentation and coordination. You enjoy tasks where thoroughness makes a real difference. You work methodically, keep an overview of details and follow up tasks to completion. At the same time you understand that good registrations and well-functioning processes create value for many different colleagues and for the museum's overall work.

You take responsibility for the quality of your work and obtain the necessary information before making decisions. You collaborate in a friendly and professional manner, communicate clearly and can build trust in collaboration with colleagues from different disciplines.

Your qualifications

• You have a relevant advanced degree in, for example, art history, museology, information science, conservation or a related field.
• You have strong digital competencies and experience with registration in SARA, archive and library work or similar documentation and coordination tasks, preferably from an art museum or another cultural institution.
• You can work structurally with data, written material and administrative processes.
• You understand the importance of correct and consistent information in the work with artworks and collections.
• You are thorough, work independently and are responsible and good at prioritising in a day with several parallel tasks.
• You thrive in cross-disciplinary collaboration and can communicate professionally with both internal and external partners.
• You are proficient in Danish and English at a high level, both spoken and written.
• It would be an advantage if you have experience with international art loans and logistics.

We offer

• A meaningful role with responsibility for an important foundation in the museum's work with art and the collection.
• Opportunity to apply your professional expertise at the intersection of registration, coordination and knowledge development.
• A collaborative working environment where different disciplines contribute to common goals.
• Opportunity for professional development through tasks that require insight, care and ongoing collaboration.

The position is a full-time role at 37 hours per week. You report to the Head of Collection and Exhibition Administration, Anne Mette Thomsen.

For candidates covered by the Danish Magister Association agreement, salary and employment terms will follow the agreement. The starting salary for a candidate with a master's degree is DKK 35,732 per month including pension. Depending on your relevant professional experience and seniority, the salary according to the base classification could be up to DKK 43,541 per month including pension. In addition, pension inclusion between DKK 4,380 and 6,803 with a housing allowance of up to 20 hours per quarter.

For candidates not covered by the Danish Magister Association agreement, the salary will be agreed on contract terms with a salary level corresponding to the above - but without the housing allowance.

About ARoS Aarhus Art Museum

ARoS Aarhus Art Museum is an international art museum in the heart of Aarhus, with art, exhibitions, outreach, research and public events as central activities. The museum houses five galleries, a floor dedicated to installation art and a collection with more than 8,000 works by Danish and international artists. ARoS works to ensure that art can inspire, challenge and be accessible to more people, with an international outlook and a clear rootedness in Aarhus. Through Vision 2033 the museum focuses on artistic innovation, cultural inclusion, strong partnerships and sustainable operations.

The process

Application deadline: Monday 9 November 2026

Employment interviews will be held on Wednesday 18 November 2026

Start: 4 January 2027

If you have questions about the position, you are welcome to contact Head of Collection and Exhibition Administration Anne Mette Thomsen at 21346010 or [email protected] .

We look forward to hearing from you!