Examinations Administrator with an Interest in Coordination, Structure and Good Collaboration at Roskilde University

Do you have experience with examination administration? Do you love ensuring efficient and good processes? Do you like having dialogue with students and teachers? Is good collaboration with colleagues priceless?

In Curriculum Planning and Examinations there is a colleague who is retiring, and we are therefore looking for a new engaged, professionally skilled and friendly colleague.

About the Unit for Curriculum Planning and Examinations

Curriculum Planning and Examinations are two teams in one unit. In total there are 6 curriculum planners and in the Examinations team there are 23 student administrative staff who work with registration and examination administration.

The available position is in the Examinations team, where you will work closely with experienced colleagues, who vary widely in age. A hallmark of the Examinations team is that it is a workplace where people want to stay. In Examinations we are divided into work communities related to the institutes, but we also have cross-cutting groups such as a systems group, a dissemination group, a local pilot group, and more, which coordinate and solve challenges across.

We have close collaboration with the institutes and know the teachers and our education programs well. We work based on common rules at AU (Aarhus University).

Your tasks

You will be responsible for planning and supporting the students' education and examination paths. This includes setting up courses, projects and examinations in our systems, booking examiners and rooms, and close dialogue with teachers, study leaders and students.

You will work with several programs, some of which have international students, so good English skills are important. We have a daily telephone hour from 10:00 to 11:30, which we cover on a rotating basis, as well as mail inboxes where we advise and help students.

In addition to supporting the exam planning, depending on your profile you will also take part in cross-unit tasks in the unit, such as assisting students in our physical Student Hub and giving presentations for students and teachers at the start of the study year.

We are in the process of switching the IT exam system to WISEflow and we will also get a new examiner allocation system (Censorum), which will be national. In general, we are working to become more digital.

Qualifications and competencies

You may either have substantial experience from student administration, be at the start of your career, or be a recent graduate with a professional bachelor’s degree in public administration or an office education.

We emphasize the following

• Experience with student administration or administration is welcome
• Good verbal and written language skills in both Danish and English
• Ability to communicate professionally and in a friendly manner
• Love to plan, structure and keep track of processes
• Ability to prioritize and maintain overview of many tasks
• Good collaboration skills, willingness to share knowledge and take responsibility and create positive changes
• You adapt easily to learn new things, e.g., we are currently onboarding several new IT systems
• In terms of personal competencies we value independence, service-mindedness and ability to cooperate

We offer

• A wonderful workplace with a good working environment
• Thorough onboarding, experienced colleagues and good opportunities for professional development
• A team that values good collaboration, quality and room for ideas and humor. We have a gift fund, shared breakfast and a friendly tone
• A family-friendly workplace with high employee satisfaction and flexibility, including the possibility of home working up to two days a week
• A workplace in beautiful surroundings close to public transport
• Many collaborative relationships across the university

Curriculum Planning and Examinations is part of StudieLiv, which is the education administration at Roskilde University. We have recently undergone a major administrative reorganization to strengthen administration to better support education and research. The change for Curriculum Planning and Examinations has been the consolidation of the two teams, and there will be development of better and new forms of collaboration between the two teams. In addition, there will also be new forms of cross-University collaboration.

Roskilde University

Roskilde University was established to challenge academic traditions and to experiment with new ways to create and acquire knowledge. We cultivate a project- and problem-oriented approach to knowledge development, because the most relevant results are achieved by studying real problems together with others. We cultivate interdisciplinarity, because no significant problems can be solved from a single disciplinary perspective. And we cultivate openness, because we believe that involvement and knowledge sharing are a prerequisite for free thought, democracy, tolerance and growth.

More information

You are welcome to contact the unit head of Curriculum Planning and Examinations, Lone Mølgaard, [email protected], tel. 61951141, if you want further information about the position.

Terms of employment

The appointment will be 37 hours per week, we have flexitime and the possibility of home working up to two days a week. Wednesday is a fixed day on site. Appointment is made in accordance with the organizational agreement between the Ministry of Finance and HK STATE.

We prefer that you can start on December 1, 2026. Interviews are expected to be held in week 44 on October 28 and 29, 2026 . Candidates will be invited on October 26, 2026. We participate 4 in the appointment committee. We use a case in the recruitment process

According to the directive on pay transparency, salary ranges for the different job categories at Roskilde University are available here .

Application

Apply for the position at https://ruc.dk/ledige-stillinger-pa-roskilde-universitet/

What to include in the application

• Motivated application
• CV
• Documentation of education

The application deadline is October 25, 2026.

Materials received after the deadline will not be considered.

Roskilde University aims to reflect the surrounding society and encourages everyone to apply regardless of personal background.

The recruitment process at Roskilde University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring workplace safety, compliance and integrity.