HR coordinator for SUND HR

Would you like to help ensure professional and efficient HR processes at the Faculty of Health at Aarhus University? Do you thrive at the intersection of administration, advisory work and complex employment relations, and are you motivated by finding solutions that balance legislation, collective agreements and local needs?

At SUND HR we are looking for an engaged HR coordinator for a permanent position with start as soon as possible.

About SUND HR

You will become part of a motivated HR department with a total of 21 dedicated colleagues, of whom 12 are HR coordinators. We have a persistent focus on creating the best possible framework for efficient task execution through informed decisions, a clear shared direction, strategic improvements and operation of high quality across the HR spectrum. Collaboration in the department is based on mutual trust, where professional sparring and influence on your tasks are prioritized.

With a foundation of humor and room for diversity, we are curious and listen to each other. You can read more about SUND HR here and about the faculty here .

Your tasks

As an HR coordinator you will play a central role in ensuring professional, efficient and service-oriented HR support in an organization characterized by high professionalism and international environments. You will work with administrative processes and tasks of varying scope and complexity. You will become HR coordinator for one or more of our institutes and administrative units at SUND.

In close collaboration with your colleagues you will support and advise the faculty's leaders in personnel matters, especially in the recruitment of scientific, technical and administrative staff. The core of your tasks is to communicate good and effective solutions where collective agreements, sets of rules and the institutes' needs interact.

Your tasks will mainly consist of

• Support and advise managers on recruitment processes for both Danish and international employees, including negotiating salary terms and drafting employment contracts.
• Advising managers and secretariats on applicable law and internal recruitment procedures as well as handling of work and residence permits for international employees.
• Manage the recruitment process in the Statens Rekrutteringsløsning.
• Administration of salary-related tasks in the HR-Løn system.
• Case handling in the case management system Workzone and in the personnel system mitHR.
• Handle maternity cases and apply for reimbursement for maternity and sick leave.
• Contribute to development, digitization and optimization of our HR processes and workflows.
• Prepare case documents and provide secretarial support.
• Contribute in cross-cutting working groups as well as any super-user roles in HR systems.

You report to the sous-chef Pia Lind Lunau Kristensen.

Your competencies

We expect that you have a relevant higher education at Master’s level. You have a strong interest in the HR field and public administration. Experience from a similar position and knowledge of public administration and understanding of working in politically led organizations will be an advantage. Knowledge of clinical positions will also be an advantage, as the faculty has a close collaboration with Aarhus University Hospital.

You communicate confidently and professionally in both Danish and English, and you are able to convey complex issues in a clear, precise and balanced manner. Your approach to work is structured, efficient and process-oriented. At the same time you have a digital mindset and are curious about how new digital tools and automated solutions can support and develop our HR processes. You see the potential to simplify workflows, strengthen quality and free up time for advising and tasks that create the greatest value for the organization.

As a person you are positive, approachable and quick to build trusting relationships, and at the same time you can stand firm when the situation requires it. You have an open and curious approach to tasks, colleagues and partners and value collaboration and knowledge sharing.

Questions about the positions

If you have questions about the position, you are welcome to contact the sous-chef Pia Lind Lunau Kristensen at tel. 5146 2717 or HR coordinator Lene Engelst Christensen at tel. 2074 8644.

The workplace is Vennelyst Boulevard 9, 8000 Aarhus C, Denmark.

The position as HR coordinator is a permanent full-time position with commencement 15 January 2027 or by agreement.

We expect to hold the 1st interview at the end of October and possibly the 2nd interview at the beginning of November.

Employment basis

Salary and employment terms in accordance with the collective agreement between the Ministry of Taxation and Academics in the State.

Application

Your application must include the following

• Application
• Curriculum Vitae
• Indication of education (copies of relevant exam certificates)
• References/recommendations can be uploaded separately in the e-recruitment system

We refer to the faculty's Guidelines for applicants .

Aarhus University will be an attractive and inspiring workplace for all and aims for a culture where each individual can develop. We see equality and diversity as a resource and therefore encourage all interested to apply.

Applications are submitted via Aarhus University’s recruitment system, which can be accessed under the job posting on Aarhus University’s website.

About Aarhus University

Aarhus University is an academically broad and research-intensive university with high quality in education and research, and a strong commitment to societal development nationally and globally. The university offers an inspiring educational and research environment for 37,500 students and 9,000 staff with an annual turnover of DKK 8.9 billion. Read more at www.au.dk